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JWC Agenda 2-9-2022DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION February 9, 2022– 1:30 pm This meeting will be held via Webex in accordance with the local emergency declaration made by the City under Minn. Stat.12.37. The public may monitor this meeting by calling 1-415-655-0002 and entering the meeting code 2468 657 1021. Additional information about monitoring electronic meetings is available on the City website at www.goldenvalleymn.gov. For technical assistance, please contact the City at 763-593- 8300 or webexsupprt@goldenvalleymn.gov. If you incur costs to call into the meeting, you may submit the costs to the City of reimbursement consideration. 1. Call to Order—Roll Call 2. Approval of Minutes – November 3, 2021 3. Appoint Chair, Vice Chair, and Secretary Treasurer 4. Approve Verizon Antenna Lease Agreement Amendment #1 5. Renew Contract with Ziegler CAT for Generator Maintenance 6. Approve Resolution 22-01 Designating Depositories for Joint Water (Virnig) 7. Approve Resolution 22-02 Making Annual Elections for the 2022-2023 Insurance Policy (Virnig) 8. Approve Audit Contract with MMKR to perform 2021 Audit (Virnig) 9. TAC Update 01-25-2022 Meeting (Kakach) 10. Other Business • Next Scheduled Meeting March 2, 2022 11. Adjournment Joint Water Commission November 3, 2021 Page 1 of 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of November 3, 2021 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm. Roll Call Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Derek Goddard, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal R.J. Kakach, Assistant Engineer, Golden Valley Carrie Nelson, City of Golden Valley Approval of Minutes – October 6 2021 Moved by Cruikshank and seconded by McDonald to approve the minutes of the October 6, 2021 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Approve Contract with Rice Lake Construction Group for Golden Valley Meter Pit Repairs Moved by McDonald and seconded by Cruikshank to approve the project for the Joint Water Commission Golden Valley Intake Meter Pit Repair Project with Rice Lake Construction Group for the repairs at the Golden Valley Intake Meter Pit in the amount of in the amount of $68,800. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. Joint Water Commission November 3, 2021 Page 2 of 2 Authorize Deposit Agreement with Verizon for Antenna Modifications Structural Evaluation to Golden Valley Tower Moved by Cruikshank seconded by McDonald to authorize the deposit agreement with Verizon for structural evaluation on Golden Valley Tower as part of antenna modification project. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. TAC Update Staff provided an update from the September 30, 2021 TAC meeting. Other Business The next Joint Water Commission meeting is scheduled for December 1, 2021 Adjournment Moved by McDonald seconded by Cruikshank to adjourn meeting. Motion carried. Chair Norris adjourned the meeting at 2:00 pm. ATTEST: ___________________________________ ___________________________________ Carrie Nelson, Recording Secretary Chair Anne Norris Joint Water Commission TAC Memo February 9, 2022 Agenda Item #4 Antenna Site Lease Agreement Amendment #1 Prepared by Joint Water Commission Technical Advisory Committee Summary Verizon Wireless is requesting an amendment to the lease agreement to upgrade existing and add new equipment to the JWC Golden Valley Water Tower. The JWC hired KLM Engineering to perform a structural analysis for the additional and new equipment, which will be paid for through a deposit agreement with Verizon. The initial review was completed at the end of 2021 with construction to take place in 2022. The attached amendment references the original agreement signed in 2013, outlines the modifications, and includes the plans. As shown, there will be no changes to the mounts that connect to the tower, just adding antennas to open channels within the existing mounting hardware. Old antennas will also be removed and replaced with newer equipment. Recommended Actions Motion to authorize Amendment #1 to Verizon Wireless Antenna Site Lease Agreement Supporting Documents • First Amendment to Antenna Site Lease Agreement (13 pages) Site Name: MIN Maren Location Code: 189432 1 FIRST AMENDMENT TO ANTENNA SITE LEASE AGREEMENT THIS FIRST AMENDMENT TO ANTENNA SITE LEASE AGREEMENT (“First Amendment”) is made as of the last signature date hereof (“Effective Date”), between Golden Valley-Crystal-New Hope Joint Water Commission, hereinafter designated “Landlord” and Cellco Partnership d/b/a Verizon Wireless, successor-in-interest to Verizon Wireless (VAW) LLC d/b/a Verizon Wireless, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter designated “Tenant”. WHEREAS, Landlord and Tenant (or their predecessors-in-interest) entered into that certain Antenna Site Lease Agreement dated April 25, 2013 (the “Agreement”), whereby Landlord granted Tenant the right to install, maintain and operate Tenant’s Antenna Facility in the Structure Leased Premises located on the Structure, as provided in the Agreement; and WHEREAS, pursuant to the Agreement, Tenant was granted the right to install, maintain and operate its Tenant’s Antenna Facility on the Structure in locations as depicted on Exhibit B, attached to the Agreement; and WHEREAS, Landlord and Tenant now desire to amend the Agreement to allow for certain modifications to Tenant’s Antenna Facility depicted on Exhibit B-1, attached hereto and made a part hereof; and WHEREAS, it is now the intention of Landlord and Tenant to enter into an agreement amending the Agreement, as set forth herein. NOW THEREFORE, for good and valuable consideration including the mutual covenants and agreements hereinafter set forth, Landlord and Tenant agree as follows: 1. Tenant Antenna Facility Modifications. Landlord agrees that Tenant may install its equipment, improvements, antennas, conduits and other related equipment (collectively, the “Modifications”) in the locations as depicted on Exhibit B-1, attached hereto and incorporated herein. Exhibit B referred to in the Agreement is hereby supplemented with the attached Exhibit B-1, which depicts the approved Modifications. In the event of a conflict between Exhibit B and Exhibit B-1, Exhibit B-1 shall control. Subject to obtaining all permits and other approvals that may be required by any federal, state or local authorities, Tenant may immediately commence installation of the Modifications as depicted on Exhibit B-1, attached hereto and made a part hereof. Landlord agrees that the installation plan in the attached Exhibit B-1 depicting the location and manner of the Modifications is acceptable, with no further approval required for the installation of the Modifications. 2 2. Notices. Tenant’s notice address is hereby updated as follows: Cellco Partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate 3. All defined terms referenced in this First Amendment shall have the same meaning as stated and defined in the Agreement. 4. Other than as specifically amended herein, all other terms and conditions of the Agreement shall remain in full force and effect. If there is any conflict between the terms of this First Amendment and the Agreement, this First Amendment shall control. [Signature page follows. The remainder of this page is intentionally blank.] 3 IN WITNESS WHEREOF, the parties hereto have executed in duplicate this First Amendment as of the Effective Date. LANDLORD: Golden Valley-Crystal-New Hope Joint Water Commisssion By: _________________________________ Name: _______________________________ Its: __________________________________ Date: ________________________________ City of Golden Valley By: _________________________________ Name: _______________________________ Its: __________________________________ Date: ________________________________ By: _________________________________ Name: _______________________________ Its: __________________________________ Date: ________________________________ TENANT: Cellco Partnership d/b/a Verizon Wireless By: _________________________________ Name: _______________________________ Its: __________________________________ Date: ________________________________ 4 EXHIBIT B-1 Modifications (See Attached) SHEET CONTENTS:LESSOR APPROVALCONTACTSISSUE SUMMARYSHEET INDEXDEPARTMENTAL APPROVALSVICINITY MAPGENERAL NOTESPROJECT INFORMATION9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344NO CHANGES.CHANGES NEEDED. SEE COMMENTS ON PLANS.LESSOR / LICENSOR: PLEASE CHECK THE APPROPRIATE BOX BELOWVICINITY MAP192.8' AGL (APPROX.)05-21-21PROJECT INFORMATIONSITE NAME:SITE ADDRESS:COUNTY:GROUND ELEVATION:BASED ON RFDS DATED:PROJECT NUMBER:OVERALL STRUCTURE HEIGHT:ANTENNA TIP HEIGHT:ANTENNA CENTERLINE HEIGHT:DESIGNER:LESSEE:CONTACTSVERIZON WIRELESS10801 BUSH LAKE ROADBLOOMINGTON, MN 55438CONSTRUCTION DEPT (952) 946-4700DESIGN 1 OF EDEN PRAIRIE LLC.9973 VALLEY VIEW ROADEDEN PRAIRIE, MN 55344(952) 903-9299MIN MARENSITE LOCATIONMIN MARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN 55427908.0' AMSLLONGITUDE: LATITUDE:GENERATOR ON SITE:SITE PHOTOTOWER BUILT:1962STRUCTURE HEIGHT:110' AGL20212249169HENNEPINWN°'"°'"445912.50932246.00SEE A-5SEE A-5T-1PROJECT DESCRIPTION:REMOVE:·(9) ANTENNAS·(9) RADIOS·(6) COAX CABLES·(8) TMAs (ON TOWER)·(6) TMAs (IN SHELTER)·ALL UNUSED CABLES AND JUMPERSPROPOSED:·(12) ANTENNA·(9) RADIOS·(3) BAS FILTER·(3) ALARM BOARD KITS·(1) POWERSHIFT UNIT·(5) POWERSHIFT MODULELESSOR:HERZOG ENGINEERING530 NORTH 3RD STREET, SUITE 230MINNEAPOLIS, MN 55401(612) 844-1234SHEET INDEXSHEETSHEET DESCRIPTIONT-1PROJECT INFORMATION, MAPS, DIRECTIONS, AND SHEET INDEXA-1OVERALL SITE PLAN & ENLARGED PLANA-2OVERALL TOWER ELEVATION & NOTESA-3EQUIPMENT ROOM PLAN, CABLE ENTRY DETAIL & PHOTOSA-4EXISTING KEYSA-5PROPOSED KEYSA-6ENLARGED DETAILS & PLANA-7 GENERAL NOTES, REQUIREMENTS & PAINT SPECIFICATIONA-8PHOTOSISSUE SUMMARYREVDESCRIPTIONSHEET OR DETAILAISSUED FOR REVIEWALLBISSUED FOR REVIEWALL0ISSUED FOR BID / CONSTRUCTIONALLVERIZON WIRELESSDEPARTMENTAL APPROVALSJOB TITLENAMEDATERF ENGINEERGUSTAVO FERNANDEZ10-06-21CONSTRUCTION ENGINEERBRENT FORBES10-04-21LESSOR / LICENSOR APPROVALSIGNATUREPRINTED NAMEDATECITY OF GOLDEN VALLEY7800 GOLDEN VALLEY RD.GOLDEN VALLEY, MN 55427(763) 593 8032YES (VZW/DIESEL)STRUCTURALENGINEER (TOWER):STRUCTURALENGINEER:MAP DATA ©2021 GOOGLENORTHNOTE:LESSOR CONTACT, CENTERLINE HEIGHT, CABLE LENGTHS, TAKEN FROM, "MIN MARENPCS-LTE" REV. 0 DATED 05-26-16 BY DESIGN 1.E N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344SHEET CONTENTS:SCALE:1OVERALL SITE PLAN1" = 20'OVERALL SITE PLANENLARGED PLANA-1SCALE:2ENLARGED PLAN3/32" = 1'-0"NORTHE N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344SHEET CONTENTS:SCALE:1OVERALL TOWER ELEVATION1" = 20'-0"OVERALL TOWER ELEVATIONA-2····2ONE-LINE DIAGRAME N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344SHEET CONTENTS:SCALE:1EQUIPMENT ROOM PLAN1/4" = 1'-0"NORTHCOAX ENTRY DETAILEQUIPMENT ROOM PLANPHOTOSA-3VIEW: FROM INSIDE2COAX ENTRY DETAIL3PHOTO4PHOTO5PHOTO6PHOTO7PHOTO8PHOTO4A-33A-3E N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 SHEET CONTENTS:9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344EXISTING KEYSA-41EXISTING KEYSE N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 SHEET CONTENTS:9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344PROPOSED KEYSA-51PROPOSED KEYSE N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344SHEET CONTENTS:ENLARGED DETAIL & PLANA-6SCALE:1EXISTING MOUNTING DETAIL3/16" = 1'-0"NORTHSCALE:2PROPOSED MOUNTING DETAIL3/16" = 1'-0"2A-63A-64A-65A-6SCALE:2ENLARGED DETAILS3/8" = 1'-0"SCALE:3ENLARGED DETAILS3/8" = 1'-0"SCALE:4ENLARGED DETAILS3/8" = 1'-0"SCALE:5ENLARGED DETAILS3/8" = 1'-0"E N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 SHEET CONTENTS:9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 55344PAINT SPECIFICATIONINSTALLATION NOTESGENERAL NOTESA-7’’– – ’E N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 SHEET CONTENTS:9973 VALLEY VIEW RD.(952) 903-929910801 BUSH LAKE ROADBLOOMINGTON, MN 55438(952) 946-4700PROJECT DRAWN BY:CHECKED BY:LOC. CODE # 18943220212249169MINMARENC-BAND LTE7740 GOLDEN VALLEY RD.GOLDEN VALLEY, MN5542710-11-21TABREV. A11-30-21REV. BREV. 0SJD10-01-21WWW.DESIGN1EP.COMDESIGNEDEN PRAIRIE, MN 553441X-SECTOR PHOTOSPHOTOSA-82Y-SECTOR PHOTOS3Z-SECTOR PHOTOSE N G I N E E R I N G L L CH E R Z O G530 North 3rd Street, Suite 230Minneapolis, MN 55401(612) 844 - 1234I HEREBY CERTIFY THAT THISPLAN, SPECIFICATION, OR REPORTWAS PREPARED BY ME OR UNDERMY DIRECT SUPERVISION ANDTHAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDERTHE LAWS OF THE STATE OFMINNESOTA.NAME:SIGNATURE:DATE:LICENSE NUMBER:Joshua Herzog4239211-30-2021STRUCTURAL #: 211432 Sincerely, Customer Support Representative 12/27/2021 To: JOE HANSEN CITY OF GOLDEN VALLEY 7800 GOLDEN VALLEY RD GOLDEN VALLEY, MN 55427-4508 Dear Joe, Enclosed is a 3 year Customer Support Agreement (CSA) for the following Engines : Model(s): C27 PKGN | Serial Number(s): T4Z00337 | Patrick Lorentz 8050 COUNTY ROAD 101 EAST SHAKOPEE, MN 55379 WWW.ZIEGLERCAT.COM/POWER The payment price will not increase during the agreement period. If this agreement is acceptable, please sign, date, run copy for your file and return to me in the enclosed self-addressed envelope, fax to (952) 233-4676, or email to Patrick.Lorentz@zieglercat.com. Please call me at 952-887-4534 with any questions you may have. We appreciate your business and thank you. CUSTOMER SUPPORT AGREEMENT Date: Proposal No. Re: MODEL: SERIAL: WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS, TERMS AND CONDITIONS AGREEMENT START DATE: AGREEMENT END DATE: INVOICE FREQUENCY: INVOICE AMOUNT: TERMS AND CONDITIONS ACCEPTED BY: Respectfully submitted, Please Sign Name: _________________________________ Please Print Name: By: Date:_______________ IMPORTANT NOTES CUSTOMER SUPPORT AGREEMENT PRICING WILL NOT INCREASE DURING THE TERM OF THIS AGREEMENT.• PRICE INCLUDES PARTS, LABOR, TRAVEL AND DISPOSAL OF ALL FLUIDS PER E.P.A. STANDARDS.• TRAINED AND CERTIFIED ENGINE/GENERATOR TECHNICIANS WILL PERFORM ALL SERVICES.• Agreement pricing is based upon generator run time between 0 and 250 hours per year (standby applications).• Either party may cancel this agreement with a (60) sixty day written notice.• This is a preventative maintenance agreement; repairs classified outside standard preventative maintenance will result in additional costs to the customer. • Invoices will be sent on the first day of each invoicing period (i.e. monthly, quarterly, semi-annually or annually).• Prices assume all services to be performed during normal business hours (7:30am - 4:00pm, M-F) unless otherwise specified.• Early cancellation of this agreement will require payment for any services provided but not yet paid for.• 12/27/2021 To: JOE HANSEN CITY OF GOLDEN VALLEY 7800 GOLDEN VALLEY RD GOLDEN VALLEY, MN 55427-4508 Patrick Lorentz 6842 3/1/2022 2/28/2025 Annually $6,172.26 3 year Customer Support Agreement (CSA) for C27 PKGN | T4Z00337 | 10% discount applied for annual invoicing and multiple units. Enclosed is a 3 year Customer Support Agreement (CSA) for the following Engines : Model(s): C27 PKGN | Serial Number(s): T4Z00337 | Ziegler Power Systems Customer Support Representative 8050 County Road 101 East Shakopee, MN 55379 952-445-4292 / 888-320-4292 • • • • • • • • • • • • • • • • Level Definitions WatchGuard Level 2 (67-Point Inspection with Oil and Filter Change) Includes the following: Level 1 Inspection Change engine oil Change engine oil filter(s) Change engine fuel filter(s) Inspect air filter(s) Disposal of old fluids per EPA standards Provide written report MODEL: C27 PKGN | SERIAL: T4Z00337 Level 2 Jul/2022 , Jul/2023 , Jul/2024 WatchGuard Level 3 (Cooling System Service) Includes the following: Drain and refill cooling system, add coolant additives Replace cooling systems hoses Replace engine thermostats (where applicable) Disposal of old fluids per EPA standards Provide written report MODEL: C27 PKGN | SERIAL: T4Z00337 Level 3 Comments: ELC CHANGEOUT Jul/2023 WatchGuard Level 4 (Megohmeter Testing) Includes the following: Megohmeter test Provide written report MODEL: C27 PKGN | SERIAL: T4Z00337 Level 4 Jul/2023 WatchGuard Level 5 (Load Bank Testing) Includes the following: Engine load bank test (2 - hours) Provide written report • • • • • • • • • • • • • • • • • • • • MODEL: C27 PKGN | SERIAL: T4Z00337 Level 5 Comments: 4 HOUR Jul/2023 Watchguard Level 9 (Battery Replacement Program) Includes the following services Complete electrical system check Battery charger adjustment Test engine starter amperage Removal and disposal of old lead acid batteries per EPA standards Installation of new, low antimony batteries specifically designed for standby applications Provide written report MODEL: C27 PKGN | SERIAL: T4Z00337 Level 9 Jul/2023 Customer Requirements It is the customer's responsibility to... Perform weekly and monthly inspections of the engine/generator Maintain written or computerized records of the weekly and monthly inspections. Contact Ziegler Power Systems with any problems or concerns noted during the weekly and monthly inspections. Ziegler Power Systems Exclusion of Responsibility: Ziegler Inc. is not responsible for… Providing a portable generator during repairs Fuel consumed by generator set during operation Building wiring System modifications Acts of nature, terrorism or war Uses of generator beyond rated capacity Main fuel tank or piping problems Emissions permitting Regulation changes State and local taxes Customer abuse/neglect Sincerely, Customer Support Representative 12/27/2021 To: JOE HANSEN CITY OF GOLDEN VALLEY 7800 GOLDEN VALLEY RD GOLDEN VALLEY, MN 55427-4508 Dear Joe, Enclosed is a 3 year Customer Support Agreement (CSA) for the following Engines : Model(s): 3412 | Serial Number(s): 81Z24497 | Patrick Lorentz 8050 COUNTY ROAD 101 EAST SHAKOPEE, MN 55379 WWW.ZIEGLERCAT.COM/POWER The payment price will not increase during the agreement period. If this agreement is acceptable, please sign, date, run copy for your file and return to me in the enclosed self-addressed envelope, fax to (952) 233-4676, or email to Patrick.Lorentz@zieglercat.com. Please call me at 952-887-4534 with any questions you may have. We appreciate your business and thank you. CUSTOMER SUPPORT AGREEMENT Date: Proposal No. Re: MODEL: SERIAL: WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS, TERMS AND CONDITIONS AGREEMENT START DATE: AGREEMENT END DATE: INVOICE FREQUENCY: INVOICE AMOUNT: TERMS AND CONDITIONS ACCEPTED BY: Respectfully submitted, Please Sign Name: _________________________________ Please Print Name: By: Date:_______________ IMPORTANT NOTES CUSTOMER SUPPORT AGREEMENT PRICING WILL NOT INCREASE DURING THE TERM OF THIS AGREEMENT.• PRICE INCLUDES PARTS, LABOR, TRAVEL AND DISPOSAL OF ALL FLUIDS PER E.P.A. STANDARDS.• TRAINED AND CERTIFIED ENGINE/GENERATOR TECHNICIANS WILL PERFORM ALL SERVICES.• Agreement pricing is based upon generator run time between 0 and 250 hours per year (standby applications).• Either party may cancel this agreement with a (60) sixty day written notice.• This is a preventative maintenance agreement; repairs classified outside standard preventative maintenance will result in additional costs to the customer. • Invoices will be sent on the first day of each invoicing period (i.e. monthly, quarterly, semi-annually or annually).• Prices assume all services to be performed during normal business hours (7:30am - 4:00pm, M-F) unless otherwise specified.• Early cancellation of this agreement will require payment for any services provided but not yet paid for.• 12/27/2021 To: JOE HANSEN CITY OF GOLDEN VALLEY 7800 GOLDEN VALLEY RD GOLDEN VALLEY, MN 55427-4508 Patrick Lorentz 6842 3/1/2022 2/28/2025 Annually $3,705.39 3 year Customer Support Agreement (CSA) for 3412 | 81Z24497 | 10% discount applied for annual invoicing and multiple units. Enclosed is a 3 year Customer Support Agreement (CSA) for the following Engines : Model(s): 3412 | Serial Number(s): 81Z24497 | Ziegler Power Systems Customer Support Representative 8050 County Road 101 East Shakopee, MN 55379 952-445-4292 / 888-320-4292 • • • • • • • • • • • • • • • • Level Definitions WatchGuard Level 2 (67-Point Inspection with Oil and Filter Change) Includes the following: Level 1 Inspection Change engine oil Change engine oil filter(s) Change engine fuel filter(s) Inspect air filter(s) Disposal of old fluids per EPA standards Provide written report MODEL: 3412 | SERIAL: 81Z24497 Level 2 Sep/2022 , Sep/2023 , Sep/2024 WatchGuard Level 3 (Cooling System Service) Includes the following: Drain and refill cooling system, add coolant additives Replace cooling systems hoses Replace engine thermostats (where applicable) Disposal of old fluids per EPA standards Provide written report MODEL: 3412 | SERIAL: 81Z24497 Level 3 Sep/2023 WatchGuard Level 4 (Megohmeter Testing) Includes the following: Megohmeter test Provide written report MODEL: 3412 | SERIAL: 81Z24497 Level 4 Sep/2023 WatchGuard Level 5 (Load Bank Testing) Includes the following: Engine load bank test (2 - hours) Provide written report MODEL: 3412 | SERIAL: 81Z24497 Level 5 • • • • • • • • • • • • • • • • • • • • Comments: 4 HOUR Sep/2023 Watchguard Level 9 (Battery Replacement Program) Includes the following services Complete electrical system check Battery charger adjustment Test engine starter amperage Removal and disposal of old lead acid batteries per EPA standards Installation of new, low antimony batteries specifically designed for standby applications Provide written report MODEL: 3412 | SERIAL: 81Z24497 Level 9 Sep/2023 Customer Requirements It is the customer's responsibility to... Perform weekly and monthly inspections of the engine/generator Maintain written or computerized records of the weekly and monthly inspections. Contact Ziegler Power Systems with any problems or concerns noted during the weekly and monthly inspections. Ziegler Power Systems Exclusion of Responsibility: Ziegler Inc. is not responsible for… Providing a portable generator during repairs Fuel consumed by generator set during operation Building wiring System modifications Acts of nature, terrorism or war Uses of generator beyond rated capacity Main fuel tank or piping problems Emissions permitting Regulation changes State and local taxes Customer abuse/neglect \\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\2 - February\6- Designating Depositiories.docx Joint Water Commission TAC Memo February 9, 2022 Agenda Item #6 Designating Depositories for Joint Water Funds Prepared by Sue Virnig, Finance Director Summary State Law requires cities to have depositories for city funds approved annually. The attached resolution states the depository, accounts, and signature requirements (facsimile for general account) for each account. Attachments Resolution 22-01 Designating Depositories for Joint Water Funds (1 page) Recommended Action Motion to Approve Resolution 22-01 Designating Depositories for Joint Water Funds Resolution 22-01 February 9, 2022 Commissioner ________ introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the following are named as depositories for funds on deposit as provided in the Laws of the State of Minnesota: Wells Fargo Golden Valley US Bank Golden Valley MidwestOne Bank 4M Fund BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to sign on checks drawn on funds deposited: General Checking: Joint Water Chair Anne Norris Alternate: Joint Water Vice Chair Kirk McDonald BE IT FURTHER RESOLVED that the following shall be authorized to make investments of Joint Water Funds and shall be authorized to deposit the principal of said investments in the above-named depositories and beneficial to the Joint Water Commission: Joint Water Chair, Golden Valley’s Finance Director; Golden Valley Accounting Supervisor. _____________________________ Anne Norris, Chair ATTEST: _____________________________ Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner Cruikshank and upon a roll call vote being taken thereon, the following voted in favor thereof: Chair Norris, Commissioner McDonald and Commissioner Cruikshank and the following voted against the same: none. W hereupon said resolution was declared duly passed and adopted, signed by the Chair and her signature attested by the Commissioner. \\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\2 - February\7- Agenda Item #7 -Approve Annual Elections for Insurance.docx Joint Water Commission Memo February 9, 2022 Agenda Item #7 Annual Election for the 2022-2023 Insurance Policy Prepared by Sue Virnig, Finance Director Summary Joint Powers obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff recommends that the Joint Water Commission does not waive the statutory limit on tort liability established by Minnesota Statues 466.04 for the 2022-2023 insurance policy. This policy is an August 1 renewal. Financial or Budget Considerations None Recommended Action Motion to Approve Resolution 22-02 Making Annual Elections for the 2021-2022 Insurance Policy Attachments Resolution 22-02 Making Annual Elections for the 2022-2023 Insurance Policy (1 page) Resolution 22-02 February 9, 2022 Commissioner ________ introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2022-2023 INSURANCE POLICY WHEREAS, the Golden Valley-Crystal-New Hope Joint Water Commission must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 456.04, and WHEREAS, the Golden Valley-Crystal-New Hope Joint Water Commission insurance period begins August 1, 2022 through July 31, 2023. NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Golden Valley-Crystal-New Hope Joint Water Commission that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2022-2023 insurance policy. _____________________________ Anne Norris, Chair ATTEST: _____________________________ Kirk McDonald, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner ______ and upon a vote being taken thereon, the following voted in favor thereof: _____ and the following voted against the same: _____; whereupon said resolution was declared duly passed and adopted, signed by the Chair and their signature attested by the Vice Chair. \\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\2 - February\8 -Memo - Audit Contract.docx Joint Water Commission Memo February 9, 2022 Agenda Item #8 Engagement Letter - Auditing Services for 2021 Fiscal Year Prepared by Sue Virnig, Golden Valley Finance Director Summary Each year the Joint Water Commission is required to have a State Legal Compliance Audit performed in accordance with auditing standards established by the Auditing Standards Board and Minnesota Statutes. Finance or Budget Consideration The 2022 General Fund Budget has $14,500 for professional services. The contract amount is $10,700 for 2021 services. This amount is $450 more than 2020 contract. Recommended Action Motion to approve the 2021 Audit Services Contract for $10,700 with Chair and Finance Director to sign contract with MMKR. Attachments MMKR 2021 Audit Contract (9 pages) January 14, 2022 To the Board of Commissioners and Management of the Golden Valley – Crystal – New Hope Joint Water Commission 7800 Golden Valley Road Golden Valley, MN 55427 Dear Board of Commissioners and Management: We are pleased to confirm our understanding of the services we are to provide the Golden Valley – Crystal – New Hope Joint Water Commission (the Commission) for the year ended December 31, 2021. Audit Scope and Objectives We will audit the financial statements of the governmental activities, each major fund, and the budgetary comparison for the General Fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of the Commission as of and for the year ended December 31, 2021. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the Commission’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the Commission’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. In connection with our audit of the basic financial statements, we will read the introductory section accompanying the financial statements and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. We will perform the required State Legal Compliance Audit conducted in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65, and will include such tests of the accounting records and other procedures we consider necessary to enable us to conclude that, for the items tested, the Commission has complied with the material terms and conditions of applicable legal provisions. C E R T I F I E D A C C O U N T A N T S P UBLIC PRINCIPALS Thomas A. Karnowski, CPA Paul A. Radosevich, CPA William J. Lauer, CPA James H. Eichten, CPA Aaron J. Nielsen, CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA Kalen T. Karnowski, CPA Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com Standard Letterhead-r2.qxp_167639 Letterhead-RV1 9/7/18 6:34 PM Page 1 Golden Valley – Crystal – New Hope Joint Water Commission Page 2 January 14, 2022 We will also prepare a management letter for the Board of Commissioners and administration. This letter will include certain required communications to governance, and may include such things as our concerns regarding accounting procedures or policies brought to our attention during our audit, along with recommendations for improvements. Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), which would only be required if the Commission expended $750,000 or more in federal assistance funds during the year. If the Commission is required to have a Single Audit of federal assistance funds, this engagement letter would need to be modified. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor’s report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor’s Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of your accounting records of the Commission and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Golden Valley – Crystal – New Hope Joint Water Commission Page 3 January 14, 2022 Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts; and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. Audit Procedures – Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under American Institute of Certified Public Accountants (AICPA) professional standards and Government Auditing Standards. Audit Procedures – Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Commission’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Golden Valley – Crystal – New Hope Joint Water Commission Page 4 January 14, 2022 Other Services We will also assist in preparing the financial statements and related notes of the Commission in conformity with accounting principles generally accepted in the United States of America based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GAAS and Government Auditing Standards. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts or grant agreements that we report. Golden Valley – Crystal – New Hope Joint Water Commission Page 5 January 14, 2022 Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Engagement Administration, Fees, and Other The assistance to be supplied by your personnel, including the preparation of schedules and analysis of accounts, typing all cash or other confirmations we request, and locating any invoices selected by us for testing, will be discussed and coordinated with you. We will provide copies of our reports to the Commission; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a regulator agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of MMKR personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the regulatory agency. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. William J. Lauer, CPA, is the engagement partner and is responsible for supervising the engagem ent and signing the reports or authorizing another individual to sign them. We expect to begin our audit shortly after the end of the fiscal year and to issue our report no later than June 30, 2022. Golden Valley – Crystal – New Hope Joint Water Commission Page 6 January 14, 2022 Our fees for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $10,700. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If we find that additional audit procedures are required, or if additional services are requested by the Commission, those services will be billed at our standard hourly rates. Additional audit procedures might be required for certain accounting issues or events, such as new contractual agreements, transactions and legal requirements of new bond issues, new funds, major capital projects, new tax increment districts, if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the Commission’s staff. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our audit engagement ends on delivery of our audit report. Any follow-up services that might be required will be a separate, new engagement. The terms and conditions of that new engagement will be governed by a new, specific engagement letter for that service. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. If you intend to publish or otherwise reproduce the financial statements, such as in a bond st atement, and make reference to our firm name, you agree to provide us with printers’ proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. During the year, you might request additional services such as routine advice, assistance in implementing audit recommendations, review of your projections or budgets, and other similar projects. Independence standards allow us to perform these routine services; however, it is important that you understand that we are not allowed to make management decisions, perform management functions, nor can we audit our own work or provide nonaudit services that are significant to the subject matter of the audit. Please be aware that e-mail is not a secure method of transmitting data. It can be intercepted, read, and possibly changed. Due to the large volume of e-mails sent daily, the likelihood of someone intercepting your e-mail is relatively small, but it does exist. We will communicate with you via e-mail, if you are willing to accept this risk. To ensure that MMKR’s independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. Golden Valley – Crystal – New Hope Joint Water Commission Page 7 January 14, 2022 If a dispute occurs related in any way to our services, our firm and the Commission agree to discuss the dispute and, if necessary, to promptly mediate in a good faith effort to resolve it. We will agree on a mediator, but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator’s fees and expenses equally, but otherwise will bear our own attorney fees and costs of the mediation. Participation in such mediation shall be a condition to either of us initiating litigation. To allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except that our final settlement positions at mediation shall be admissible in litigation solely to determine the identity of the prevailing party for purposes of the awarding of attorney fees. We both recognize the importance of performing our obligations under this agreement in a timely way and fully cooperating with the other. In the event that either of us fails to timely perform or fully cooperate, the other party may, in its sole discretion, elect to suspend performance or terminate the agreement regardless of the prejudice to the other person. We agree we will give 10 days’ written notice of an intent to suspend or terminate, specifying the grounds for our decision, and will give the other an opportunity to cure the circumstances cited as grounds for that decision. In the event of suspension or termination, all fees and costs are immediately due on billing. We agree that it is important that disputes be discussed and resolved promptly. For that reason, we agree that, notwithstanding any other statutes of limitations or court decisions concerning them, all claims either of us may have will be barred unless brought within one year of the date the complaining party first incurs any damage of any kind, whether discovered or not, related in any way to acts or omissions of the other party, whether or not the complaining party seeks recovery for that first damage and whether or not we have continued to maintain a business relationship after the first damage occurred. Notwithstanding anything in this letter to the contrary, we agree that regardless of where the Commission is located, or where this agreement is physically signed, this agreement shall have been deemed to have been entered into at our office in Hennepin County, Minnesota, and Hennepin County shall be the exclusive venue and jurisdiction for resolving disputes related to this agreement. This agreement shall be interpreted and governed under the laws of Minnesota. When requested, Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our most recent peer review report accompanies this letter. Reporting We will issue a written report upon completion of our audit of the Commission’s financial statements. Our report will be addressed to the Board of Commissioners and management of the Commission. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Golden Valley – Crystal – New Hope Joint Water Commission Page 8 January 14, 2022 We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The report will also state that the report is not suitable for any other purpose. We will also provide a report (that does not include an opinion) on the Commission’s compliance with applicable provisions of the Minnesota Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65. The report will state (1) whether, in connection with our audit, anything came to our attention that caused us to believe that the Commission failed to comply with the applicable provisions of the Minnesota Legal Compliance Audit Guide, insofar as they relate to accounting matters, and (2) that the purpose of the report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the Commission is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We appreciate the opportunity to be of service to the Commission and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and email it to mmkr@mmkr.com. Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. William J. Lauer, CPA Principal WJL:lmb RESPONSE: This letter correctly sets forth the understanding of the Golden Valley – Crystal – New Hope Joint Water Commission. Board of Commissioners Representative Management Representative By: ______________________________ By: _______________________________ Title: ______________________________ Title: _______________________________ Date: ______________________________ Date: _______________________________ \\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\2 - February\9 - JWC TAC Meeting Minutes_1.25.22.docx Joint Water Commission TAC Meeting Tuesday, January 25, 2022 9:00 AM 1. Towers - Golden Valley • GV Tower work – Complete. • Talk with KLM about updated Tank replacement timeline 2. Pumps • Pump #4 at GV reservoir is original and needs to be replaced. Will include VFD • Pump #3 at Crystal is original and needs to be replaced. • To be replaced in 2022 – one project vs. two? Crystal will work with BMI to start project. • Will also replace piping and valving between pump and manifold tee. 3. Valves • Crystal – valve replacement around pump house was moved to spring of 2022 to finalize scope of work and logistics. Spring start – early Summer completion (June 1) • Meter update at same time as valve replacement in Crystal (~$40,000) • Golden Valley – St. Croix valve work – add a new valve in 2022. Work to start post June 1. 4. SCADA • No SCADA updates at this time. 5. Miscellaneous A. Medicine Lake Tower Parts Storage – order misc. parts saddles, corps, etc., organize all parts via inventory spreadsheet (Pat, Matt, Derek). B. Emergency Action Plan - Map critical zones and valves (GV). Zones will be broken down by 12 inch AND larger mains (distribution mains). GV working on updated maps broken down by larger mains. Look at number of valves (max of 6?) RJ to send out maps for discussion at February TAC meeting. C. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – MLR Tower (2021) – install complete, now working to splice in fiber (March 22?). Working with LOGIS for GV reservoir (2022). GV will follow up with LOGIS for an update. D. Golden Valley Meter Pit Issues either install electronic actuators or install pressure reducing/anti-cavitation valves (possible long-term fix). Contract approved, work will start soon. Working with Mpls to finance portion of actuated valve. \\Files\goldval$\Joint Water Commission\JWC Agendas\2022 JWC Agenda\2 - February\9 - JWC TAC Meeting Minutes_1.25.22.docx E. Golden Valley Tower Verizon agreement – 2013 original, 2018 expiration, auto renew for 5 years. They want to extend contract and reduce fees. Currently pay over $38K increasing 3% annually. Verizon wants $25K at 2% annual increase. We would like to stay over $38K and continue 3% increase. • Tim reached out to Verizon stating we are happy with agreement as is. • Verizon working with GV to upgrade existing antennas on tower. o Recommend Approve Amendment to Lease Agreement with Verizon • This is DIFFERENT from renewal/update of existing agreement. F. TH 55/Douglas WM Relocation • Project to start in 2023. G. Effluent Meter Pit • Exploration work on top of existing pit this spring. H. Generator Reports • Stick with Ziegler – renew contract – add to JWC meeting agenda I. 42nd Ave WM replacement – may be pushed to 2026 or 2027