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2021-06-09JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of June 9, 2021 The Golden Valley — Crystal — New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm. Roll Call Present Anne Norris, City Manager, Crystal Kirk McDonald, City Manager, New Hope Tim Cruikshank, City Manager, Golden Valley Staff Present Joe Hansen, Utilities Supervisor, Golden Valley Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Derek Goddard, Golden Valley Mark Ray, Director of Public Works/City Engineer, Crystal R.J. Kakach, Assistant Engineer, Golden Valley Carrie Nelson, City of Golden Valley Approval of Minutes — May S. 2021 Moved by McDonald seconded by Cruikshank to approve the minutes of the May 5, 2021 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Norris, McDonald, and Cruikshank. The following voted against: None. Motion carried. Presentation from Bolton and Menk on the Reservoir North Tank Realty Capture Data Representatives from Bolton and Menk presented the Commission and staff with slides of the Reservoir (North Tank Realty Capture Data. Representatives requested permission from the Commission to use the video to present to other cities. TAC will discuss and examine what might be considered confidential. Bolton and Menk will work with TAC for approval. Approve the City of New Hope Contract with Dave Perkins Contracting, Inc. and Approve the Additional Materials for the Ductile Iron Pipe and Bends Staff reported that in the spring of 2020, the City of New Hope repaired a watermain break on 42"d Avenue North. During the repair, it was discovered that the 16" gate valve did not operate efficiently, creating delays in the repair. It was determined that the valve was in need of replacement. This project was scheduled to be completed in 2020. Due to the unexpected bends in the 16" water main, this project was Joint Water Commission June 9, 2021 Page 2 of 3 put on hold until the Technical Advisory Committee (TAC) developed a plan to replace the bends and straighten the pipe alignment. This would be funded using the annual trunk valve replacement budget. Moved by McDonald seconded by Cruikshank to approve the City of New Hope Contract with Dave Perkins Contracting Inc. for $24,952 and approve the additional materials for the ductile iron pipe and bends in the amount of $5,407.61. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. Approve Crystal Pump House External Valve Replacement Parts Staff reported that part of the on -going effort to replace the valves in the Joint Water Commission distribution system, the valves on the outside of the Crystal pump house have been identified for replacement. Staff is gathering costs for additional parts needed and the labor to do the work. Due to the lead time for the delivery of parts it is important that this order be placed while pricing is still being obtained for the other project components. This project will be funded using the capital project fund for valve replacements. Moved by Cruikshank seconded by McDonald to approve the purchase of the replacement parts for the valve replacement Project from Boys water Products I the amount of $136,421.79. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. Fiber Connection to the Medicine Lake Water Tower Annually, the Joint Water Commission (JWC) allocates funding to the improvement of security at JWC facilities. Late 2017 and early 2018, staff worked with the Department of Homeland Security's Protective Security Advisors to do an assessment of all )ACfacilities. One of the themes in the assessment is that the existing buildings depended on keys (which can lost or locks not changed regularly), do not have camera surveillance /monitoring, and do not really have access control for who is there when (since keys are used for entry). Staff have been looking for ways to implement the recommendations in the report. What became apparent in this effort is that long term the JWC should plan on having fiber to all facilities to allow for SCADA communication (with cellular backup), fob -controlled access for better access management, and security cameras. As the proposed system would be owned and operated by LOGIS, they were the only vender to provide a quotes for this project. The Joint Water Commission Capital Improvement Project has allocated $100,000 for this project. Motion to approve the contract with LOGIS to provide the fiber connection to the Medicine Lake Water Tower in the amount of $57,031. Upon a roll call vote the following voted in favor: Norris McDonald and Cruikshank. The following voted against: None. Motion carried. TAC Update Staff provided an update from the May 27, 2021 TAC meeting. Other Business The next Joint Water Commission meeting is scheduled for July 7, 2021 Joint Water Commission June 9, 2021 Page 3 of 3 Adjournment Moved by McDonald seconded by Norris to adjourn meeting Chair Norris adjourned the meeting at 2:30 pm. Chair Anne Norris ATTEST: Sue Schwalbe, Recording Secretary Motion carried.