05-03-22 City Council Agenda
REGULAR MEETING AGENDA
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting. The public can make statements in this meeting
during public comment sections, including the public forum beginning at 6:20 pm.
Remote Attendance/Comment Options: Members of the public may attend this meeting by
watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex or by calling 1-
415-655-0001 and entering access code 2465 002 0011. Members of the public wishing to
address the Council remotely have two options:
• Via web stream - Stream via Webex and use the ‘raise hand’ feature during public
comment sections.
• Via phone - Call 1-415-655-0001 and enter meeting code 2465 002 0011. Press *3 to raise
your hand during public comment sections.
1. Call to Order
A. Pledge of Allegiance Pages
B. Roll Call
C. Recognition of Golden Valley Fire Battalion Chief Ken Bence for his Participation and
Donations Raised for the American Lung Association Fight For Air Climb
3
D. Proclamation for International Firefighters’ Day on May 4, 2022 4-5
E. Presentation of the Certificate of Achievement for Excellence in Financial Reporting 6-7
F. Proclamation Recognizing Arbor Day and Arbor Month 8-9
G. Proclamation Recognizing National Police Week 10-11
2. Additions and Corrections to Agenda
3. Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine
by the City Council and will be enacted by one motion. There will be no discussion of these
items unless a Council Member so requests in which event the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
A. Approval of Special City Council Meeting Minutes of April 19, 2022 12-13
B. Approval of Check Register 14
May 3, 2022 – 6:30 pm
Council Conference Room
Hybrid Meeting
City of Golden Valley City Council Regular Meeting
May 3, 2022 – 6:30 pm
2
C. Boards, Commissions and Task Forces:
1. Receive and File Environment Commission Meeting Minutes – March 28, 2022 15-17
2. Receive and File Planning Commission Annual Report and Work Plan 18-29
3. Receive and File Board of Zoning Appeals Annual Report 30-44
4. Receive and File Environmental Commission Annual Report and Work Plan 45-55
D. Bids, Quotes, and Contracts:
1. Approve Fourth Amendment to the License Agreement with Golden Valley
Orchestra
56-60
2. Approve Court Rental Agreement with Twin City Tennis Camps 61-71
3. Authorize Waiver Agreement for the Minnesota Retiree Environmental Technical
Assistance Program with the State of Minnesota
72-75
4. Approve Purchase of Valves for Golden Valley Pump House 76-78
5. Approve Purchase of Salt Brine Production Equipment 79-82
6. Approve Purchase of Public Safety Lower-Level Conference Room Equipment and
Maintenance Contract
83-98
E. Grants and Donations:
1. Approve Resolution No. 22-045 to Accept a Donation for a Park Bench and a Tree to
be Located at Lions Park Honoring Jim Zwettler
99-100
F. Approve Resolution No. 22-046 Adopting an Epidemic/Pandemic Response Plan 101-118
G. Approve Resolution No. 22-047 to Update the Crisis Communications Plan 119-141
H. Receive and File March 2022 Quarterly Financial Reports 142-156
I. Approve Resolution No. 22-048 City Classification Structure Adjustments 157-160
4. Public Hearing
5. Old Business
6. New Business
All Ordinances listed under this heading are eligible for public input.
A. Second Consideration of Ordinance No. 738 Amending the 2022 Master Fee Schedule for
Outdoor Service Areas in Targeted Zoning Districts
161-162
B. Review of Council Calendar 163
C. Mayor and Council Communications
1. Other Committee/Meeting updates
7. Adjournment
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
1. C. Recognition of Golden Valley Fire Battalion Chief Ken Bence for his participation and donations
raised for the American Lung Association Fight For Air Climb
Prepared By
John Crelly, Fire Chief
Summary
In attendance is Terri Waddell, Senior Director of Development with the American Lung Association in
Minnesota. Golden Valley Fire Battalion Chief Ken Bence has been involved with the American Lung
Association Fight For Air Climb for many years. Ken and his Golden Valley Fire teammates have raised
over $105,000 since their first climb in 2008. That is the most of any team in the entire state. The
American Lung Association is recognizing Ken for his years of participation and raising donations.
Financial Or Budget Considerations
None
Recommended Action
Acknowledgement of Battalion Chief Ken Bence for his achievement with the American Lung
Association Fight For Air Climb.
Supporting Documents
None
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
1. D. Proclamation for International Firefighters’ Day on May 4, 2022
Prepared By
John Crelly, Fire Chief
Summary
Proclaiming May 4, 2022 International Firefighters’ Day is in alignment of the City’s long history of
dedication and investment in the safety of its citizens, employees and guests through its strong support
of the Golden Valley Fire Department.
International Firefighters’ Day is a time where the world’s community can recognize and honor the
sacrifices that firefighters make to ensure that their communities and environment are as safe as
possible, and a day where we can thank current and past firefighters for their contributions.
Financial Or Budget Considerations
None
Recommended Action
Motion to Proclaim May 4, 2022 International Firefighters’ Day
Supporting Documents
• Proclamation (1 page)
CITY OF GOLDEN VALLEY
PROCLAMATION FOR INTERNATIONAL FIREFIGHTERS’ DAY
WHEREAS, International Firefighters’ Day is observed each year on May 4th to
honor and remember past firefighters who have lost their lives while serving their
communities, to express gratitude to those that have served in this line of work, and to
show support and appreciation for those who presently serve; and
WHEREAS, firefighters dedicate their lives to the protection of life and property; and
WHEREAS, regardless of the language a firefighter speaks, or the country in which
they reside, all firefighters fight against the same enemy – fire; and
WHEREAS, firefighters follow a long line of tradition and honor that inspires them to
help colleagues, neighbors and strangers alike; and
WHEREAS, at a moment’s notice, firefighters are quick to respond to uncertain
situations to mitigate danger and combat the threat of destructive fire in order to protect
individuals, families, and the economic being of our community; and
WHEREAS, the demands of firefighting are accompanied by both personal and
physical tolls that all firefighters knowingly accept while risking their lives to protect the
lives of others; and
WHEREAS, the Golden Valley City Council has demonstrated a long history of
dedication and investment in the safety of its citizens, employees, and guests through its
strong support of the Golden Valley Fire Department.
NOW, THEREFORE, let it be known, that the Mayor and City Council of the City of
Golden Valley hereby recognize May 4, 2022, as International Firefighters’ Day and ask all
to join in remembering the fallen and those still serving their communities and urge all
citizens to express appreciation by showing our gratitude to firefighters everywhere.
IN WITNESS WHEREOF, I Shepard M. Harris, Mayor of the City of Golden Valley,
have hereunto set my hand and caused the great seal of the City of Golden Valley to be
affixed this 4th day of May 2022.
__________________________
Shepard M. Harris, Mayor
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
1. E. Receive Award for the Certificate of Achievement for Excellence in Financial Reporting
Prepared By
Sue Virnig, Finance Director
Summary
The Certificate of Achievement for Excellence in Financial Reporting is an award from the National
Government Finance Officers Association and is the highest form of recognition in governmental
accounting and financial reporting. Joel Merry, State Representative for the Minnesota Government
Finance Officers Association and Assistant Finance Director from Minnetonka will present the award to
the City of Golden Valley for the 2021 financial report.
Financial Or Budget Considerations
The rating agency considers this a positive item at the time of sale for bonds.
Recommended Action
Council will allow the representative to present the award to the City of Golden Valley.
Supporting Documents
• Certificate of Achievement for Excellence in Financial Reporting (1 page)
FOR IMMEDIATE RELEASE
3/30/2022 For more information contact:
Michele Mark Levine, Director/TSC
Phone: (312) 977-9700
Fax: (312) 977-4806
Email: mlevine@gfoa.org
(Chicago, Illinois)—Government Finance Officers Association of the United States and Canada (GFOA) has
awarded the Certificate of Achievement for Excellence in Financial Reporting to City of Golden Valley for its
annual comprehensive financial report for the fiscal year ended December 31, 2020. The report has been judged
by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive
"spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups
to read the report.
The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and
financial reporting, and its attainment represents a significant accomplishment by a government and its
management.
Government Finance Officers Association (GFOA) advances excellence in government finance by providing best
practices, professional development, resources, and practical research for more than 21,000 members and the
communities they serve.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
1. F. Proclamation for Arbor Day and Arbor Month
Prepared By
Al Lundstrom, Park Maintenance Superintendent
Tim Teynor, City Forester
Summary
The city celebrates Arbor Day by hosting an annual tree planting event to fulfil one of the Tree City USA
requirements. This year the Arbor Day Foundation has waived the requirement due to COVID.
However, the city will be recording a virtual tree planting by Forestry staff on May 4 at Brookview Park
in honor of Arbor Day that will be posted to the city’s website and social media.
To become a Tree City USA, a community must meet four criteria:
1.Operate a forestry division
2.Have a tree ordinance
3.Manage a comprehensive community forestry program
4.Observe Arbor Day
The city was awarded the Tree City USA Award for the 35th consecutive year, in addition to 10 Tree City
Growth Awards from previous years. Tree City USA recognizes communities that have proven their
commitment to an effective, ongoing community forestry program. Tree City USA is sponsored in
cooperation with the National Association of State Foresters and the USDA Forest Service.
Financial Or Budget Considerations
Not Applicable
Recommended Action
Motion to adopt Proclamation for Arbor Day and Arbor Month declaring May 4, 2022, as Arbor Day
and May 2022 as Arbor Month in the City of Golden Valley.
Supporting Documents
•Proclamation for Arbor Day and Arbor Month (1 page)
CITY OF GOLDEN VALLEY
PROCLAMATION FOR
ARBOR DAY AND ARBOR MONTH
WHEREAS, Golden Valley’s urban forest treasures were a significant attraction
to early settlers because of their usefulness and the beautiful environment they
provided; and
WHEREAS, trees are an increasingly vital resource in Golden Valley today,
enriching our lives by purifying air and water, helping conserve soil and energy, serving
as recreational settings, providing habitat for wildlife of all kinds, and making our
community more livable; and
WHEREAS, trees are a renewable resource giving us paper, wood for our
homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of warmth and
security; and
WHEREAS, Golden Valley has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue its urban forestry efforts;
NOW, THEREFORE, I, Shepard Harris, Mayor of the City of Golden Valley, have
proclaimed May 4, 2022, as Arbor Day and May 2022 as Arbor Month in the City of
Golden Valley, and urge all citizens to support efforts to protect our trees and
woodlands and to support our City’s urban forestry program; and
BE IT FURTHER RESOLVED, the Golden Valley City Council urges all citizens
to become more aware of the importance of trees to their well-being, and to plant,
nurture, protect, and wisely use Golden Valley’s great treasure of trees.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the great
seal of the City of Golden Valley to be affixed this 3rd day of May 2022.
__________________________
Shepard M. Harris, Mayor
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
1. G. Proclamation Recognizing National Police Week
Prepared By
Alice White, Acting Police Chief
Summary
National Police Week will be observed from May 15 through May 21, 2022. This annual, weekly
observance pays special recognition to law enforcement officers who serve and protect citizens with
courage, dedication, and dignity.
The week begins with the Peace Officers Memorial Standing Guard on Saturday, May 14th at 7:00pm
until Sunday May 15th at 7:00pm. This 24-hour annual observance honors and remembers the 297
Minnesota Peace Officers who have lost their lives in the line of duty
The Officers of the Golden Valley Police Department have chosen the profession of Law Enforcement
and have made the decision to sacrifice themselves, for others, should it become necessary.
I invite all civilians to recognize and thank all Peace officers for this choice.
Financial Or Budget Considerations
N/A
Supporting Documents
• Proclamation Recognizing National Police Week (1 page)
CITY OF GOLDEN VALLEY
PROCLAMATION RECOGNIZING NATIONAL POLICE WEEK
MAY 15 - 21, 2022
WHEREAS, the first recognition of National Police Week and Peace Officers Memorial
Day was signed by President Kennedy in 1962. It was resolved by Congress that May 15 be
designated Peace Officers Memorial Day and the week in which it falls be designated as Police
Week; and
WHEREAS, the members of the law enforcement agencies of Golden Valley, Hennepin
County and the State of Minnesota continuously provide a vital public service playing an
essential role in safeguarding the rights and freedoms of the City of Golden Valley; and
WHEREAS, it is important that all citizens know and understand the duties,
responsibilities, hazards, and sacrifices of their law enforcement agencies, and that members of
our law enforcement agency recognize their duty to serve the people by safeguarding life and
property, by protecting them against violence and disorder, and by protecting the innocent
against deception and the weak against oppression.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley
does hereby proclaim the week of May 15 through May 21, 2022 as National Police Week in the
City of Golden Valley, and I call upon all citizens and civic organizations to join in
commemorating our public safety professionals, and to recognize the substantial contributions
they make to protecting our health, safety, and quality of life.
IN WITNESS WHEREOF, that I, Shepard M. Harris, Mayor of the City of Golden Valley
have hereunto set my hand and caused the seal of the City to be affixed this 3rd day of May,
2022.
___________________________
Shepard M. Harris, Mayor
SPECIAL CITY COUNCIL MEETING MINUTES
City Council meetings are being conducted in a hybrid format with in-person and remote options
for attending, participating, and commenting.
Present: Mayor Pro Tempore Maurice Harris, Council Members Denise La Mere-Anderson,
Gillian Rosenquist, and Kimberly Sanberg
Absent: Mayor Shep Harris
Staff present: City Manager Cruikshank and City Clerk Schyma
Mayor Pro Tempore Harris started the special meeting at 5:10 pm.
1. Commissioner Interviews
The Golden Valley City Council interviewed the following candidate for appointment to various
boards and commissions - Dan Wilcox.
2. Discussion Regarding Appointments and Reappointments to Various Boards and Commissions
The Council consensus was to make the following appointments and reappointments at the
regular meeting:
BOARD OF ZONING APPEALS TERM DATE
Nancy Nelson April 30, 2023
Richard Orenstein April 30, 2023
Chris Carlson April 30, 2023
Kade Arms-Regenold April 30, 2023
ENVIRONMENTAL COMMISSION TERM DATE
Debra Yahle April 30, 2025
Tonia Galonska April 30, 2025
HUMAN SERVICES COMMISSION TERM DATE
Aaron Black April 30, 2025
Esther Black (Youth) April 30, 2023
OPEN SPACE AND RECREATION COMMISSION TERM DATE
Roger Bergman April 30, 2025
John Cornelius April 30, 2025
Matthew Sanders April 30, 2025
April 19, 2022 – 5:00 pm
Council Conference Room
Hybrid Meeting
City of Golden Valley City Council Special Meeting
April 6, 2021 – 5:30 pm
2
PLANNING COMMISSION TERM DATE
Adam Brookins April 30, 2025
Ellen Brenna April 30, 2025
DIVERSITY, EQUITY, & INCLUSION COMMISSION TERM DATE
Melissa Johnson April 30, 2023
Nyre Chester April 30, 2023
Lee Thoresen April 30, 2023
POLICE, EMPLOYMENT, ACCOUNTABILITY, & COMMUNITY
ENGAGEMENT COMMISSION TERM DATE
Loretta Arradondo April 30, 2024
Roslyn Harmon April 30, 2025
3. Adjournment
The Council adjourned by unanimous consent at 6:15 pm.
________________________________
Shepard M. Harris, Mayor
ATTEST:
_________________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Financial Or Budget Considerations
The check register has a general ledger code as to where the claim is charged. At the end of the
register is a total amount paid by fund.
Recommended Action
Motion to authorize the payment of the bills as submitted.
Supporting Documents
Document is located on city website at the following location:
http://weblink.ci.golden-valley.mn.us/WebLink/DocView.aspx?id=976099&dbid=0&repo=GoldenValley
The check register for approval:
• 04-15-22 Check Register
REGULAR MEETING MINUTES
Remote Attendance: Members of the public may attend th3is meeting via Webex by calling 1-415-
655-0001 and entering access code 1773 93 4642.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison – Eric Eckman, Environmental
Resources Supervisor, eeckman@goldenvalleymn.gov, 763-593-8084.
1. Call to Order
The meeting was called to order by Chair Weirich at 6:30 pm following joint meeting with OSRC.
2. Roll Call
Commissioners present: Scott Seys, Wendy Weirich, Tonia Galonska, Dawn Hill, Debra Yahle, Felix
Fettig, Rachel Zuraff
Commissioners absent: Shannon Hansen, Jim Stremel
Council Members present: None
Staff present: Eric Eckman, Environmental Resources Supervisor;
Carrie Nelson, Administrative Assistant.
3. New Member Rachel Zuraff
4. Approval of Agenda
MOTION by Commissioner Hill, seconded by Commissioner Seys to approve the agenda for March 28,
2022 and the motion carried.
5. Approval of February 28, 2022 Regular Meeting Minutes
MOTION by Commissioner Fettig, seconded by Commissioner Galonska to approve the minutes of
February 28, 2022 as submitted and the motion carried.
6. Old Business
A. Recycling and Organics Update
i. GV is at approximately 30% participation – about 2,100 households out of 6,976 put
their bin out at least once between Feb 4 – Mar 4. It’s expected to rise when the
snowbirds return and when the weather is warmer.
ii. A formal participation study will be done in October.
iii. The Republic Services Customer Service Number & E-Mail will be available throughout
the length of the contract. There is an App in development.
iv. Trucks will have tablets in them so contamination can be tagged right away when seen.
March 28, 2022 – 6:30 pm
City of Golden Valley Environmental Commission Regular Meeting
March 28, 2022 – 6:30 pm
2
B. Environmental Justice Collaboration
i. Discussed upcoming forum and updating the green infrastructure prioritization maps.
ii. Building and Equitable Golden Valley Community Forum is schedule for May 19, 6:00-
7:30 pm. It will include topics of race, diversity, equity, and more. Discussion panelists
feature a mix of City staff, councilmembers, commissioners, community members, and
special guests.
C. Energy Recognition Program
i. Ethan and communications staff working on this.
ii. Name will be “Energy Hero” and will include GV or Golden Valley in front of it when
applicable.
iii. We can list businesses on the website who have been recognized, but can’t promote
them.
iv. There is no official launch date, but we hope to have something in place by May 4. This
is the 1-year anniversary of the adoption of the Energy Action Plan.
D. 2022 Work Plan
MOTION by Commissioner Hill, seconded by Commissioner Yahle to approve the 2022 Work
Plan as amended at the meeting and the motion carried. Amendments are as follows:
i. 2021 Accomplishments
1. Call out what the EC did vs what staff did?
2. Make the use of periods after bullet points more consistent.
ii. 2022 Work Plan
1. Recycling & Organics
1. Wait until current 5-yr recycling contract is close to expiring and then look
into organized trash hauling.
2. Change the word ‘in’ to ‘within’ before Hennepin County in the 2nd bullet
point.
2. Energy Action
1. Add the word ‘solar’ in parenthesis after clean, renewable energy
3. Environmental Justice
1. ‘Consider’ drafting an Environmental Justice resolution.
4. Community Outreach
1. Add ‘and best practices for yards and gardens’ to the end of the 3rd bullet
point.
2. Delete the last bullet point – ‘explore and develop a partnership with
local schools…’
3. Add a bullet point for Arbor Day and Earth Day activities.
5. Transportation
1. Add Hwy 55 and Douglas Dr Underpass.
2. Add BRT Corridor Study.
City of Golden Valley Environmental Commission Regular Meeting
March 28, 2022 – 6:30 pm
3
7. New Business
A. EV Charging Infrastructure
i. Staff presented an opportunity for a no risk, no cost program to increase number of EV
Charging stations in GV using 3rd party consultant.
ii. Install near parks, community centers, government buildings, and other gathering spaces
with parking lots. Discussed potential locations identified by staff.
iii. City will receive income through a monthly license fee for the parking spaces and
revenue sharing if the use of charges reaches a certain level.
iv. This program also offers no cost electric vehicles to the City, with an option to purchase
them after 5 years.
v. The program typically lasts 10 years with options to extend another 5 or 10.
vi. City can request as many charging stations as they choose.
vii. Could these be powered using solar and wind?
B. Program/Project Updates
i. Could the EC have a look at major projects earlier on?
C. Council Updates
i. None
D. Other Business
i. 2022 City Property Inventory – the parcels identified for development of affordable
housing aren’t the properties preserved for open space. Commissioners made note that
development of affordable housing should not occur in areas where there might be a
concern about noise, air quality, flooding, inadequate tree cover or other environmental
factors.
8. Adjournment
MOTION by Commissioner Galonska, seconded by Commissioner Seys to adjourn the meeting at
8:47 pm and the motion carried.
ATTEST:
________________________________ _______________________________________
Carrie Nelson, Administrative Assistant Wendy Weirich, Chair
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. C. 1. Accept Planning Commission 2021 Annual Report and Approve the 2022 Work Plan
Prepared By
Jason Zimmerman, Planning Manager
Summary
At the April 13, 2022, Council Work Session, Planning Commission Chair Lauren Pockl and Planning staff
presented the 2021 Annual Report and draft 2022 Work Plan.
Financial Or Budget Considerations
None
Recommended Action
Motion to accept the Planning Commission 2021 Annual Report and Approve the 2022 Work Plan.
Supporting Documents
•Planning Commission 2021 Annual Report and 2022 Work Plan (11 pages)
PLANNING COMMISSION
2021 ANNUAL REPORT AND
2022 WORK PLAN
Golden Valley Planning Commission
2021 Annual Report
2
2021 Planning Commission
Commissioners
Lauren Pockl, Chair (2024)
Adam Brookins, Vice -Chair (2022)
Andy Johnson, Secretary (2024)
Rich Baker (2022)
Ron Blum
Sophia Ginis (2022)
Mike Ruby (2023)
Ryan Sadeghi
Chuck Segelbaum (2023)
Noah Orloff, Youth Member
Council Liaison
Gillian Rosenquist
City Staff
Marc Nevinski, Physical Development Director
Jason Zimmerman, Planning Manager
Myles Campbell, Planner
Amie Kolesar, Planning Assistant
Purpose, Mission, and Prescribed Duties
The Planning Commission shall:
• Review and make recommendations on specific development proposals made by private
developers and public agencies.
• Review and make recommendations on proposed rezonings, subdivision plans, amendments to
the zoning text, platting regulations and variances, and similar items having to do with
administration and regulatory measures.
• Conduct special studies dealing with items such as renewal, civic design, maintenance of a
suitable living and working environment, economic conditions, etc. These studies may be
conducted at the initiative of the Planning Commission and/or specific direction from the City
Council.
• Review major public capital improvement plans against the policy and goals stated in the
Comprehensive Plan for the area.
• Advise and make recommendations relative to housing, new development, and redevelopment
projects propose d by the HRA prior to the final commitment of such projects by the HRA.
• Advise and make recommendations in matters relating to and affecting the environment.
Golden Valley Planning Commission
2021 Annual Report
3
Table Of Contents
2021 Overview page 4
2022 Proposed Work Plan page 11
Golden Valley Planning Commission
2021 Annual Report
4
2021 Overview
In a year that saw an increase in activity following a lull driven by the uncertainties of COVID-19, the
Golden Valley Planning Commission spent 2021 both reviewing proposals for private development as
well as working closely with staff to develop new language for the Zoning Chapter in an effort to
continue to modernize the City Code and improve accessibility for the public.
The Commission provided review for major amendments to three existing Planned Unit
Developments (PUDs) as well as one new PUD in the northwest corner of the Golden Valley Country
Club. It recommended approval of a new plat for the construction of a credit union and offered
feedback on a site plan for new apartments on Douglas Drive in place of the former Tenant office
building. Other proposals required revisions to the future land use and zoning maps, as well as
subdivision actions. These included the Golden Valley Business Center and Artessa Senior Cooperative
projects.
A handful of rezonings were also initiated to try to bring to a close the process of aligning the zoning
map with the future land use map in the City’s 2040 Comprehensive Plan. Zoning text amendments
were researched and advanced to the City Council for consideration, including work on allowing
rowhouses, new regulations around pawn shops, and an extensive rewrite of the zoning use tables.
The Commission also began investigation of outdoor service areas and accessory dwelling units.
In 2022, the Commission will work to complete its research on accessory dwelling units and
recommend new zoning language for the City Council to consider. Other agenda items include
augmenting the current regulations around mobile uses and updating the City’s off-street parking
requirements. Staff will work to conduct education around the Planned Unit Development process
and arrange for equity training for Commissioners.
2021 Activity
The information below attempts to capture in figures and graphs the activities of the Planning
Commission over the past year.
Planning Commission Meetings
Held: 21 Cancelled: 3
P lanning Applications Considered
25
Staff -Led Discussions/Presentations
22
Zoning Text Amendments Considered
3
Golden Valley Planning Commission
2021 Annual Report
5
17
8
Planning Applications Considered
Recommended Approval Recommended Denial
14
24
8
17
25
0 5 10 15 20 25
2017
2018
2019
2020
2021
Total Planning Applications by Year
Golden Valley Planning Commission
2021 Annual Report
6
0 1 2 3 4 5 6 7 8
Site Plan Review
Future Land Use Map Amend
Zoning Map Amend
Platting (Subdivision/Lot Combination)
Platting Variance
CUP/Amend
PUD/Major Amend
Planning Applications by Type (2021)
0 2 4 6 8 10 12
Site Plan Review
Future Land Use Map Amend
Zoning Map Amend
Platting (Subdivision/Lot Combination)
Platting Variance
CUP/Amend
PUD/Major Amend
Planning Applications by Type (5 years)
2021 2020 2019 2018 2017
0 1,800 3,600900
Feet
IPrint Date: 3/21/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
PlanningApplication
Types, 2017 - 2021
A Location
Year
!2021: 20
!2020: 11
!2019: 8
!2018: 24
!2017: 14
0 1,800 3,600900
Feet
IPrint Date: 3/21/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
PlanningApplication
Types, 2017 - 2021
A Location
Type
"PUD/Major Amend:
"CUP: 22
!Platting (Subdivision/Lot
Consolidation): 17
!Platting Variance: 1
!Rezoning: 14
¸Land Use Change: 12
¸Site Plan Review: 2
Golden Valley Planning Commission
2021 Annual Report
9
Zoning Text Amendments Considered
Item Description
Rowhouses Allows the construction of rowhouses as a permitted
use in the Moderate Density Residential (R-2) zoning
district
Pawn Shops New regulations around the establishment of pawn
shops, precious metal dealers, consumer small loan
lenders, and currency exchanges
Use Tables Updates to the lists of uses in each zoning district to
create summary tables, refine language, reorganize
the Institutional Subdistricts, and other
modernizations
Staf f Led Discussions/Presentations
• Annual Commissioner Orientation
• Zoning Code: 17
o Rowhouses: 1
o Use Tables/RLUIPA : 7
o Interim Uses/Outdoor Service Areas: 3
o Pawn shops: 2
o Accessory Dwelling Units: 4
• Exclusionary Zoning
• Class I Material Request Consideration
• Downtown Study Final Report
• 2022-2031 Capital Improvement Program
Other PUD Amendments C onsidered (not reviewed by Planning Commission)
• Minor Amendments: 2
o Carousel Automobiles PUD 95 – revision to the amount of allowed signage to accommodate
advertising for three dealerships on the site (APPROVED)
o General Mills PUD 83 – updated language to clarify allowed uses on both the south and north
lots of the James Ford Bell campus (APPROVED)
• Administrative Amendments: 1
o Carousel Automobiles PUD 95 – modifications to landscaping and utility plans to
accommodate new electric vehicle charging stations (APPROVED)
Golden Valley Planning Commission
2021 Annual Report
10
Major Projects Reviewed
Item/Location Type Description
Regency Hospital
1300 Hidden Lakes Parkway
Major PUD
Amendment
Amend the existing PUD to allow for an
expansion of the existing hospital building
Carousel Auto
9191 and 9393 Wayzata Blvd
Major PUD
Amendment
Amend the existing PUD to add a third
dealership and reconfigure aspects of the
site to manage auto inventory storage
Greenway Villas
NW corner of GV Country Club
Land Use and
Zoning Map
Amendments,
Preliminary
and Final PUD
Modify land use and zoning to allow for
residential development; create a new PUD
to allow for seven villa home to be
constructed
Meadowbrook Elementary
5300 and 5430 Glenwood Ave
Land Use and
Zoning Map
Amendments,
Major PUD
Amendment
Modify land use and zoning and amend the
existing PUD to incorporate a new parcel
into the campus and improve circulation
General Mills - JFB
9000 Plymouth Ave
Zoning Map
Amendments
Modify zoning to clarify allowed uses on
north half of site
Academy of Whole Learning
8810 10th Ave N
Replat/Lot
Combination
Combine three platted parcels to allow for
construction of new gymnasium
Spire Credit Union
6440 Wayzata Blvd
Subdivision,
CUP
Divide one lot and allow the construction of
a credit union with a drive thru
Golden Valley Business Center
6000 Olson Memorial Hwy
Land Use and
Zoning Map
Amendments,
Subdivision
Modify land use and zoning and subdivide
one lot to allow for the construction of two
new light industrial buildings
Artessa Senior Coop
SE corner of GV Country Club
Land Use and
Zoning Map
Amendments,
Subdivision,
CUP
Modify land use and zoning and subdivide to
create a new lot for a senior
The Simmons Group Apts
1111 Douglas Drive
Site Plan
Review
Review the site plans for two new
multifamily buildings
Previously Approved Projects that Completed Construction in 202 1
None
Golden Valley Planning Commission
2021 Annual Report
11
2022 Proposed Work Plan
Implementation of 2040 Comprehensive Plan
• Revisit proposed rezoning of the southeast corner of the Winnetka and Olson Memorial Highway
intersection in order to achieve consistency with the adopted Future Land Use Map (awaiting
additional information from pending Downtown traffic study and MnDOT Hwy 55 BRT study)
Zoning Code Amendments/Updates
• Research and make recommendations on adding Accessory Dwelling Units as a permitted or
conditional use in one or more of the residential zoning districts; provide an initial evaluation of
“tiny homes” as an affordable housing option
• Expand the types of Mobile Uses that can operate in the city beyond food trucks and draft any
necessary accompanying regulations
• Examine the Off-Street Parking section of code to align existing categories with new use tables, to
revisit minimum parking requirements, and to consider new regulations around electric charging
stations
• Update the Telecommunications section of the Zoning Chapter to address small cell telecom
Planning Application Review and Evaluation
• Continue to review and make recommendations on land use applications as they are submitted to
the City, including subdivision requests, Conditional Use Permits, and Planned Unit Developments
Commissioner Training and Education
• Discuss the effectiveness of the city’s current Planned Unit Development regulations and look for
ways to improve or modify PUD requirements to better address City priorities
• Conduct e quity training coordinated with the City’s Equity and Inclusion Manager and the
Diversity and Equity Committee of the state chapter of the American Planning Association
Commissioner Initiatives
• Work with staff to explore new and innovative planning concepts and to respond to the interests
of individual Commissioners
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. C. 3. Accept Board of Zoning Appeals 2021 Annual Report
Prepared By
Myles Campbell, Planner
Summary
At the April 13, 2022, Council Work Session, the Board of Zoning Appeals Vice Chair, Chris Carlson,
presented a review of the work completed by the Board in 2021.
Financial Or Budget Considerations
None
Recommended Action
Motion to accept the Planning Commission 2021 Annual Report
Supporting Documents
• Board of Zoning Appeals – 2021 Annual Report (14 pages)
BOARD OF ZONING APPEALS
2021 ANNUAL REPORT
Golden Valley Board of Zoning Appeals
2021 Annual Report
2
2021 Board of Zoning Appeals
Commissioners
Richard Orenstein, Chair (2022)
Sophia Ginis, Vice Chair (2022) Rotating Planning Commission Representative
Chris Carlson, Vice Chair (2022) Kade Arms-Regenold (Youth Representative,
Nancy Nelson (2022) 2021)
Kade Arms-Regenold (2022)
Note: Terms run May 1-April 30
Council Liaison
Larry Fonnest
City Staff
Marc Nevinski, Physical Development Director Myles Campbell, Planner
Jason Zimmerman, Planning Manager Amie Kolesar, Planning Assistant
Purpose, Mission, And Prescribed Duties
Code, which is Chapter 113 of the Golden Valley City Code. The BZA consists of five members that
meet once a month if there are any petitions pending for action. A Planning Commissioner serves as
the fifth member of the BZA.
Criteria for Analysis
A variance may be granted when the petitioner for the variance establishes that there are practical
difficulties in complying with this Chapter. “Practical difficulties,” as used in connection with the
granting of a variance, means:
• the property owner proposes to use the property in a reasonable manner not permitted by
this Chapter
• the pli ght of the property owner is due to circumstances unique to the property not created
by the property owner
• the variance, if granted, will not alter the essential character of the locality
Economic considerations alone do not constitute practical difficulties. Practical difficulties include,
but are not limited to, inadequate access to direct sunlight for solar energy systems. The BZA may not
grant a variance that would allow any use not allowed for property in the Zoning District where the
affected person’s land is located. The BZA may impose conditions in the granting of variances. A
condition must be directly related to and must bear a rough proportionality to the impact created by
the variance .
Golden Valley Board of Zoning Appeals
2021 Annual Report
3
Table Of Contents
2021 Overview page 4
Five-Year Summary: 2017-2021 page 6
Golden Valley Board of Zoning Appeals
2021 Annual Report
4
2021 Overview
Variances Considered
23
In R-1 Residential Zoning District
16
Golden Valley Board of Zoning Appeals
2021 Annual Report
5
Golden Valley Board of Zoning Appeals
2021 Annual Report
6
Five-Year Summary: 2017-2021
Variances Considered
102
In R-1 Residential Zoning District
79
In R-2 Residential Zoning District
6
In Commercial Zoning District
6
In Mixed -Use Zoning District
2
In Institutional Zoning District
0
In Industrial Zoning District
1
In Light Industrial Zoning District
4
In Office Zoning District
4
Golden Valley Board of Zoning Appeals
2021 Annual Report
7
Golden Valley Board of Zoning Appeals
2021 Annual Report
8
Types of Variances Considered
Variance Type Description
Front Yard Setback
Requests to build structures within 35 feet of the front yard property line in R-
1, R-2, and Institutional Districts. Institutional Districts also require that at least
25 fe et be landscaped and maintained as a buffer zone.
Side Yard Setback
Requests to build structures within the side yard setback area, which ranges
from 5 feet to 50 feet depending on the type of structure and the Zoning
District.
Rear Yard Setback
Requests to build structures within the rear yard setback area, which ranges
from 5 feet to 50 feet depending on the type of structure and the Zoning
District.
Articulation
Requests to waive articulation requirement, which requires inward or outward
articulation of 2 feet in depth and 8 feet in length for every 32 feet of side wall
on homes in the R-1 and R-2 Zoning Districts.
Height Requests to build principal structures over the maximum height requirement,
which ranges from 25 to 28 feet depending on the type of roof and the Zoning
District.
Fence Height Requests to build fences over the maximum height requirements, which ranges
from 4 to 12 feet depending on the location on the property (front yard or
side/rear yard) and the Zoning District.
Building Envelope Requests to build a structure beyond the maximum building envelope, which is
defined for properties within the R-1 and R-2 Zoning Districts. This includes the
2:1 or 4:1 slope requirement when the structure is taller than 15 feet at the
side yard setback line.
Accessory Structure
Location
Requests to build a garage, shed, or other accessory structure in a location that
is not completely to the rear of the principal structure or in a location that is
not at least 10 feet from the principal structure.
Accessory Structure
Size
Requests to build a garage, shed, or other accessory structures above the
allowable limit of 1,000 square feet in R-1, R-2, and Institutional Zoning
Districts.
Accessory Structure
Height
Requests to build a garage, shed, or other accessory structures above the
maximum height requirements, which is 10 feet in the R-1, R-2, and
Institutional Zoning Districts.
Garage Width Request to build a garage in the R-2 District that is wider than 65 percent of the
width of the front façade.
Average Grade Requests to change the average grade of a property by more than 1 foot.
Shoreland Setback Requests to build a structure within the minimum shoreland setbacks, which
are larger than standard front, side, and rear setbacks.
Impervious Surface Requests to construct additional impervious surface beyond the maximum
allowable, which is 50 percent of the lot in R-1 and R-2 and 60 percent in R-3
and R-4 Zoning Districts.
Minimum Parking Request to build or use an existing parking lot or garage with a number of
parking spaces that is less than the minimum required based on the use of the
property.
Golden Valley Board of Zoning Appeals
2021 Annual Report
9
Variance Type Description
Outdoor Lighting Request regarding the total amount of foot candles of light produced by
lighting systems, the amount of allowed light trespass, or other issues relating
to lighting systems.
Roadway Width Requests to build a private roadway or drive aisles above or below the
maximum and minimum required widths respectively.
Added Curb Cut Requests to allow additional access from public rights of way then what is
typically allowed by code.
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
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Lowry Ter
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Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
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Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
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Lee Ave NT
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Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
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Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
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G re e n v ie wL n
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Wayzata Blvd
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LnMadisonAve W
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Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
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24th Ave N
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PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
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WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
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W el
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Highway 1693
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DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
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BrunswickScott Ave NWynnwood Rd
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Rd
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2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
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0 1,800 3,600900
Feet
IPrint Date: 3/22/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
VarianceRequests
Requests by Year
!(2017
!(2018
!(2019
!(2020
!(2021
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
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uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
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MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
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Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
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ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
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d
g
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w
o
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d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
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Rd
6
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dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
!(
!(
!(
!(
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0 1,800 3,600900
Feet
IPrint Date: 3/22/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
VarianceRequests
Requests by Type, 2021
!(Accessory Structure
Height
!(Accessory Structure
Location
!(Accessory Structure Size
!(Drive Aisle Width
!(Front Setback
!(Parking
!(Parking Setbacks
!(Rear Setback
!(Side Setback
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
!(
!(
!(
!(!(
!(
!(
!(
!(
!(!(
!(
!(
!(!(
!(
!(
!(
!(
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!(!(!(
!(!(
!(
!(
!(!(
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!(!(!(
!(
!(
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!(
0 1,800 3,600900
Feet
IPrint Date: 3/22/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
VarianceRequests
Requests by Type,2017-2021
!(Accessory Structure
Height
!(Accessory Structure
Location
!(Accessory Structure Size
!(Articulation
!(Grading/Average Grade
!(Building Envelope
!(Curb Cut
!(Drive Aisle Width
!(Fence Height
!(Front Setback
!(Garage Width
!(Height
!(Impervious Surface
!(Outdoor Lighting
!(Parking
!(Parking Setbacks
!(Rear Setback
!(Roadway Width
!(Side Setback
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
OregonAve SPlUnityAveNB a s s e t t C reek Dr BassettCreek Ln
M i nnaq u a D rToledoA v e NWinfieldAveUnity Ave NBr
e
n
n
e
rPa
s
s
FaribaultSt
ArcherAve N
AdelineLn K i n g s t o n C i r
G o ld e n
V a lle y D r
VarnerCirValders Ct
G re e n v ie wL n
Hampshire Ave NWinnetka
Phoenix St
Duluth St
Wayzata BlvdWisconsinAveN Adell A v e
MajorAveNZealandAveNEnsignAveNKelly DrXerxes Ave NKnoll St Lilac Dr NFlag Ave NRhode Island Ave NPlymouth Ave N
Wayzata Blvd
G o lden Valley R d Orkla DrWayzata BlvdAve NZealandAveNS tCroixCirLeeAveNLamplighterLnSandbur
g
LnMadisonAve W
Lewis RdLilac Dr NHampton
Rd
Elgin Pl
Boone Ave NCircleDownJersey Ave NWinsdale St
OttawaAve NOlympia St
Winnetka Heights Dr
Lila
c
Dr
NLouisiana Ave NKyleAveNNoble AveManor
1
0th A
v
e
N
RhodeIslandAveSHalfMoonDr OrdwayLaurel Pt
Loring Ln
Winsdale StZane Ave NHarold Ave FloridaAve NJerseyAve NParkview TerPhoenix StWisconsin Ave NW
a
y
z
ataBlvd FranceAve NHiddenLakes
P
k
wyIsland DrTryol Trail
Maryla n dAveNMedicine Lake Road / County Road 70
B e t t y CrockerDr
RidgewayRdRhodeIslandAveNTerrace LnCastle CtFieldIndiana Ave NSchaper Rd
Colonial Rd
24th Ave N
27th Ave N
SussexRdKing Hill RdConstance Dr W25th Ave N
SpringValley CirFrontena cAve
SkylineDrSkyline DrHampshirePlCavellAveN
Laurel Ave
S
ki
H
ill
R
d Me
ri
di
a
nDr
WesternTerLouisianaAve NColoradoS t M a rg a re t D rRoanoke CirCherokeeOak GroveQuebecAve SKennethWay
WasatchLnWelcomeTyrolCrest
CortlawnCir N NatchezAveNBu r n t s i d e DrG o ld e n V a lle yRdGeneralMillsBlvdE
d
g
e
w
o
o
d
A
v
e
SEdgewood Ave SEllis LnJonellen Ln
WestwoodLn
Gregory Crestvi
ewAveColoradoWi
s
c
ons
i
n
Ave SValley-woodCir
Maryland Ave SMedicine Lake Road / County Road 70
SchullerGettysburgCt Vermont Ave SFloridaCtMajorCir
PrincetonAve SValery RdBrogger CirGardenPark QuailAve NOrchardLouisiana Ave SWestern Ave Perry Ave NIdaho Ave NWayzata BlvdValders Ave NValders Ave NYosemiteAve NWinsdale St
Decatur Ave NNatchezAve SG le n w o o d P k w y
OttawaAve SEdgewoodAve NSpringValleyRdSt Croix AveN
WaterfordDrMendelssohn Ave NManches te r Dr
HeritageCir
StCroix Ave N
W el
comeWinnetka Avenue North / County Road 156Douglas Drive / County Road 1021
Highway 1693
S F r ontage Rd
DuluthStreet /Count y R o ad 66
LaurelCurvEnsign Ave NOrchardAve NIdaho Ave NKnoll
WestbrookRd
Winsdale St
BrunswickScott Ave NWynnwood Rd
HillsboroAve NSunsetRid g e
Dr Que bec
St
OttawaAveSAngeloDrWoodlandTrailHiddenLakes P k wyWinsdale
St
AlpinePas sAvondale
Rd
Dou glasAve
QuentinAveSRavineMaddausLn
LnKyle PlUnity Ave NToledoAveNSpruce TrWes t chesterCirC irCt
WaterfordScottAveNDawnviewTerDawnview Ter
C onstanceDrELilac Dr NPlymouth Ave NWisconsinAveNMedley
Rd
6
PaisleyLnGl
e
ndenTer P l Noble Ave NTer
B
yrd A
v
e N
P
ark
vie
wBl
v
dY
ork
AveNMeadowLnSLilac Dr NAve NDuluth St
Patsy Ln
2
3
H illsboroINDEX
1 - English Cir
2 - Kings Valley Rd
3 - Kings Valley Rd E
4 - Kings Valley Rd W
5 - Marquis Rd
6 - Mayfair Rd
7 - Stroden Cir
8 - Tamarin Tr
CarriagePath
M e n d e ls s o h n
L n N
ValeCrestRdCir
Cir
TyrolTrail
Janalyn Cir
Glencrest RdJanalynCir
StrawberryLn WestwoodDrNBe verly A v e
Leber SunnyridgeLnMeadow Ln NMeadowLn N
Dahlberg D r
Woodstock Ave
Lilac
DrNN Frontage R dHeath-brookeCir
Legend
Ln
Bassett C reekD r
Glenwood Avenue /Co u n ty R oad40WelcomeAveNWesleyCommons DrTheod o r e W i r th PkwyQuailAveNPerryAveNQuailAveNRegentAveNScottA
v
eN33rd Ave N
L o wry
Drake R d
T r it on Dr
GlenwoodAvePennsylvania Ave NG o ldenV alleyR dJulianne Ter
WesleyDr
4 5
6
7 8
8
2
2AveN
ZealandAve NZealandAveNAquilaAveN
Aquila Ave NM
a
ndanA
v
eNPlymouth Ave N OrklaDrKnol l S t
Orkl
a
DrValders Ave NMedley Cir
AveS
Ewald T e rK in g CreekRdH aroldAve
LoringLn
Woodstoc k A v e
Yosemite CirYosemiteAveNXeniaAveSTurners Crossroad SRadisson
Rd
Turnp
i
keRdTurnpikeRd
B a s s ett Cre
ekB
l
vdP a isleyLnPaisleyLn
Alley AlleyHi
ghway
100Highway 169I n t e r s t a t e -3 9 4 / H i g h w a y 1 2
In ters ta te-3 9 4 / Hig h way 1 2
Highway 55 / Olson Memorial Highway
Highway 55 / Olson M emorial Highway
H ig h w a y 5 5 / O l s o n M e m o r ia l H ig h w a y
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(
0 1,800 3,600900
Feet
IPrint Date: 3/22/2022Sources:-Hennepin County Surveyors Office for Property Lines (2022).-City of Golden Valley for all other layers.
VarianceRequests
Requests by Project,2021
!(Accessory Structure
!(Deck
!(Garage/Garage Addition
!(Mechanical Equipment
!(New Home
!(Parking
Laurel Ave
Duluth St
10th Ave N Regent Ave NNoble Ave NOlympia St
Western Ave
Culver Rd
23rd Ave N
Kelly DrWayzata Blvd
Knoll St
Plym outh Ave N Sumter Ave NPennsylvania Ave NN Frontage Rd
S cottQuebec Ave NValders Ave NCountry Club Dr
26th Ave N
Sandburg Rd
Zane Ave NM anor D rWinsdale St Brunswick Ave N34th Ave N
Boone Ave NEarl St
Rd
A veNBridgewaterRdTryo l T ra ilFlorida Ave NHanley RdGolden Hills Dr
Lowry Ter
Winnetka Ave SXerxes Ave NIndependence Ave NMajorDrZenith Ave NFlag Ave NWestwood Dr SWestbend Rd
Sumter Ave SHampshire
L
nOrchard Ave NCircle Down
Lindsay St NobleDrPoplar DrAve Heights Dr
Heights Dr
S Frontage R d DresdenLnLeg
endDrFrontage RdBrookridgeAveNWinnetka Ave NLawn TerNatchez Ave SGettysburg Ave NMarket St
Naper St
Decatur Ave N Oregon Ave NK
e
w
a
n
e
e
Wa
y
Pennsylvania Ave SDona Ln
ArdmoreDrGlenwo o d P k w y
Tryol T railWestbrook Rd Mc
N
air
D
r
Phoenix St
Ottawa Ave NThotland Rd
Wisconsin Ave NUtah Ave SJersey Ave SBies DrWills PlColo n ial
DrEdgewood Ave NB
a
ss
ett
C
re
e
k
DrAdair Ave NJune Ave SNevada Ave NHarold Ave
BrookviewPkwyN
Wynnwood Rd
Lee Ave NT
urners
CrossroadNAquil
aAveNMendelssohn Ave NBrookview Pkwy SE l m daleRd
M e a nderRd
Jersey Ave NSorell Ave
Dakota Ave SVista DrKyleAveNWindsorWayAve SGoldenValley R o a d /C oun ty R o ad 66Highway 100Ros
eMaryland Ave NAlfred Rd
Cortlawn Cir SIdaho Ave NIndianaAve N7th Ave N Rhode Island Ave NBrunswick Ave SZane Ave NBurntsideDrRoanokeRd
WoodstockAve PerryAveNAve NTrailMedl e y L n
Georgia Ave NWally St
C
utacross
R
d Xenia Ave NHampshireKillarney DrKentucky Ave SJune Ave NZephyr PlLouisiana Ave SCloverLnCl
o
verlea
fDr
Clo v e rle afDrLil
acLoop MaryHillsDrFloridaAveSXylonAveNDecaturAveNKent
uckyAveNTopelRd YorkAve NGreenValley Rd
Chatela in T er
N o r m a n d y
Bonni
e LnElgin Pl
MerribeeDr
Louisiana Ave NDuluthLn
Marie Ln E
Kalt
ern
LnOrkla DrLilacDrNToledoAveNM a rkayRidge
Westbend Rd
FairlawnWayG o ld enValle y R d
Nevada Ave SMarieLn W
WestmoreWay
WolfberryLn
HamptonRd
YukonCtHampshireAve NKentleyAve
Cortlawn Cir WWinnetka
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Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. C. 4. Accept Environmental Commission 2021 Annual Report and 2022 Work Plan
Prepared By
Eric Eckman, Environmental Resources Supervisor
Summary
At the April 12, 2022, Council work session, Environmental Commission Chair Wendy Weirich and
Physical Development staff presented the Environmental Commission 2021 annual report and 2022
proposed work plan.
Financial Or Budget Considerations
None
Recommended Action
Motion to accept the Environmental Commission 2021 Annual Report and Approve the 2022 Work
Plan.
Supporting Documents
• Environmental Commission 2021 Annual Report and 2022 Work Plan (10 pages)
ENVIRONMENTAL COMMISSION
2021 ANNUAL REPORT AND
2022 WORK PLAN
Golden Valley Environmental Commission
2021 Annual Report
2
2021 Environmental Commission
Commissioners
Wendy Weirich, Chair (2023)
Shannon Hansen, Vice Chair (2023)
Felix Fettig, Student (2021)
Tonia Galonska (2022)
Dawn Hill (2024)
Scott Seys (2024)
Jim Stremel (2023)
Debra Yahle (2022)
Rachel Zuraff, Student (2023)
Note: Terms run May 1-April 30
Council Liaison
Kimberly Sanberg
Larry Fonnest (through December 2021)
City Staff
Eric Eckman, Environmental Resources Supervisor
Drew Chirpich, Environmental Specialist
Carrie Nelson, Engineering Assistant
Story Schwantes, MN GreenCorps Member
Ethan Kehrberg, MN GreenCorps Member
Purpose and Mission
The Environmental Commission has been established to advise and make recommendations to the
City Council in matters relating to and affecting the environment and human health.
Cover Photo: “Pondering,” by Laurie Smith, Views O f The Valley 2021
Golden Valley Environmental Commission
2021 Annual Report
3
Golden Valley Environmental Commission
2021 Annual Report
4
Table of Contents
2021 Accomplishments page 4
2022 Proposed Work Plan page 6
Golden Valley Environmental Commission
2021 Annual Report
5
2021 Accomplishments
Curbside Recycling And Organics Collection
• Help ed guide and develop the new recycling and organics program
that launched in January 2022.
Energy Action
• Helped guide and recommend approval of the City’s first Energy
Action Plan as part of Xcel Energy’s Partners In Energy community
collaboration program.
• Recommended participation in the Residential Home Energy Squad
program with an equitable cost sharing methodology for residents.
• Guided staff to reduce the number of households experiencing
energy cost burden by 20 through identifying, communicating, and
connecting people with programs offered by utility companies and
others .
o Sent postcards and newsletters to households,
distributed multi-lingual flyers to multi -family properties,
worked with PRISM to reach residents, and completed
four low-income home energy squad visits and 16 home
energy savings program visits in five months, which
included onsite energy efficiency improvements.
• Developed an energy saver recognition program for
businesses (launching in spring 2022).
• Summarized the City’s energy consumption and greenhouse
gas emissions reductions to date .
GreenStep Cities/Climate Action
• Achieved Step 5 of the GreenStep Cities Program, including
advancement in the following topic areas:
o buildings and lighting
o renewable energy
o land use
o transportation and fleet
o surface water
o green buildings
• Began tracking information in new topic areas such as:
o solid waste and recycling
o local food production
o home energy squad visits
Organics recycling cart
The City mailed flyers to promote the
Energy A ssistance Program.
Golden Valley Environmental Commission
2021 Annual Report
6
A link to the summary of Golden Valley’s GreenStep Cities progress is located at
https://greenstep.pca.state.mn.us/cityInfo.cfm?ctu_code=2394924
• Drafted and recommended adoption of a resolution declaring a climate emergency.
• Recommended support for Hennepin County’s first Climate Action Plan.
• Hosted an informational meeting with Hennepin County’s new director of climate & resiliency to
learn about the climate action plan and discuss ways to work together to achieve common goals.
Environmental Justice
• Continued to partner with the Diversity, Equity, and Inclusion Commission (DEIC) on joint projects,
events, and forums through a subcommittee formed in 2020.
• Using the prioritization maps developed by the DEIC subcommittee in 2020, identified and
explored a partnership with a naturally occurring affordable multi -family housing property in
the community to target investment in trees and green infrastructure to address existing
inequities.
• Started updating source maps and data for the green infrastructure prioritization maps based on
the new 2020 census data and other emerging data sources.
• Began planning for the Building An Equitable Golden Valley environmental justice forum set for
May 2022.
Community Outreach
• Explored partnership opportunities with local
schools, ultimately deciding to recommend
that the City Council update the City Code
and Commission bylaws to allow the addition
of a second student member to the
Environmental Commission.
• Hosted an educational workshop on planting
for pollinators.
• Promoted numerous educational
opportunities in cooperation with the Golden
Valley Garden Club.
Natural Resources Management
• Supported habitat restoration in the
Briarwood Nature Area in 2021-22, made
possible by a grant from the Minnesota DNR.
• Helped guide the development of pollinator
habitat on two remnant City parcels along the
Douglas Drive corridor.
Photo by Allen Carlson, Views Of The Valley 2019 Develo ping pollinator habitats remains an
environmental goal.
Golden Valley Environmental Commission
2021 Annual Report
7
Transportation
• Explored ways to reduce vehicle usage and expand transportation options in the City and how to
incorporate the information into the City website .
Water Resources
• Researched and recommended participation in a rain barrel cost share program for residents. A
total of 72 rain barrels are being purchased and installed throughout the community.
• Contributed to the scoping of a request for proposals for a neighborhood-level flood study for the
community.
• Met jointly with the Open Space and Recreation Commission to provide input and feedback on the
design of two large stormwater projects (Medley Park and SEA School -Wildwood Park).
Resources
• Discussed and explored the resources available and needed to implement the City’s environmental
goals, initiatives, plans, programs, and projects and how that might shape the Commission’s annual
work plans.
Medley Park floo dplain map
Golden Valley Environmental Commission
2021 Annual Report
8
2022 Proposed Work Plan
Proposed work plan priorities for 2022 are based on goals in the City’s 2022 Pyramid of Success , 2040
Comprehensive Plan (including Resilience & Sustainability, Natural Resources, Water Resources,
Transportation), Equity Plan, Energy Action Plan, Pollinator Protection Resolution, Climate Emergency
Declaration, GreenStep Cities Program, and City Council’s 2022 Legislative Priorities.
• Recycling And Organics
o Help develop a plan to increase participation rates for organics recycling, and opportunities
for multi -family recycling, including organics and onsite composting.
o Seek opportunities to partner with non-profits and others to reduce Styrofoam and single use
plastics, bags, and containers (restaurants, stores, etc) within Hennepin County.
• Energy Action
Help guide and participate in implementation of the City’s Energy Action Plan, including:
o monitoring and reporting on the progress of Xcel Energy’s Partners In Energy community
collaboration program
o reducing the number of households experiencing energy cost burden by 15 households through
identifying, communicating, and connecting people with programs offered by utility companies
and others
o increasing participation in energy efficiency programs for residents and businesses, including:
implementing and monitoring the new energy saver recognition program for businesses
extending the Residential Home Energy Squad program for another budget cycle
exploring incentivizing businesses to participate in energy assessments and audits
o exploring options for promoting, supporting, and developing renewable energy (solar) and
electric vehicles and charging infrastructure , including:
hosting an EV show-and-tell event at City Hall in June 2022
increasing EVs and expanding charging infrastructure in the community
o supporting state and local efforts to update building codes or standards that advance energy
performance in buildings
o exploring drafting a sustainable building policy for developments that receive city funding and
resources
One 2022 goal is to increase participation in the City ’s organics recycling program.
Golden Valley Environmental Commission
2021 Annual Report
9
• GreenStep Cities/Climate Action
Continue working on actions and metrics to address climate-related impacts, improve the
environment, and reduce energy consumption and costs.
o If awarded a MN GreenCorps Member in 2022-2023, work to complete GreenStep Cities
actions related to Climate Action, Energy Action, and Environmental Justice .
o Look for ways to partner with Hennepin County to implement its Climate Action Plan, with a
focus on planting trees and reducing urban heat island effect.
• Environmental Justice
Continue to partner with the Diversity, Equity, and Inclusion Commission (DEIC) on joint projects,
events, and forums through a subcommittee formed in 2020. Collaboration to include:
o co-hosting the Building An Equitable Golden Valley environmental justice forum set for May 19,
2022
o updating the source maps and data for the green infrastructure prioritization maps to address
existing inequities in the community
o discussion on drafting an environmental justice resolution
o seeking and identifying a partner and sponsor one green infrastructure project in a priority area
o helping implement the land acknowledgement action plan by co-hosting a community event for
Indigenous community members and inviting families through the school districts
• Community Outreach
o Review new City
website for
environmental
content and clarity,
better promotion of
volunteer
programs, and best
practices for yards
and gardens.
o Explore ways to
promote Earth Day
and Arbor Day,
including staff
videos and
webinars.
o Use the
Commission’s
$3,500 budget
toward one or more
of the following efforts:
funding a joint project, event, or forum with the DEIC
sponsoring and supporting the new energy saver recognition program
City staff and elected officials participate in annual Arbor Day events at local schools.
Golden Valley Environmental Commission
2021 Annual Report 10
•Water And Natural Resources
o Support habitat restoration in the Briarwood Nature Area in 2022 with DNR Grant funds;
help identify the next nature area for enhancement or restoration.
o Continue promoting educational opportunities in cooperation with the Golden Valley Garden
Club.
o Study ways to mitigate the loss of infested ash trees due to the emerald ash borer pest,
especially in areas experiencing inequities in green infrastructure.
o Explore ways to promote, improve, expand, and preserve remnant natural areas and open
spaces in the City, especially with pollinator habitat.
o Address the issue of human encroachment into nature areas.
o Explore and understand water use in the community; look into conservation measures like a
lawn watering ordinance.
o Consider exploring participation in the No Mow May Campaign.
•Transportation
o Review Luce Line Trail connection under Highway 169 to Plymouth and other substandard
trail sections.
o Provide input and feedback on the Hwy 55/Douglas Dr pedestrian underpass project.
o Support and contribute to the City’s Bus Rapid Transit efforts along Hwy 55.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 1. Approve Fourth Amendment to the License Agreement with Golden Valley Orchestra
Prepared By
Greg Simmons, Recreation and Facilities Supervisor
Summary
The Golden Valley Orchestra has been a regular tenant at Brookview for many years. Staff has worked
with representatives of the Golden Valley Orchestra to develop a space for performance license
agreement for scheduled use of the Bassett Creek Room at Brookview.
Financial Or Budget Considerations
None
Recommended Action
Motion to authorize City Manager to execute Fourth Amendment to License Agreement Between with
the Golden Valley Orchestra in the form approved by the City Attorney.
Supporting Documents
• 2022 Golden Valley Orchestra License Agreement (4 pages)
FOURTH AMENDMENT TO
LICENSE AGREEMENT BETWEEN
CITY OF GOLDNE VALLEY AND
THE GOLDEN VLALEY ORCHESTRA
THIS FOURTH AMENDMENT TO LICENSE AGREEMENT BETWEEN CITY OF
GOLDEN VALLEY AND THE GOLDNE VALLEY ORCHESTRA (this “Fourth
Amendment”) is made effective as of May 3, 2022 (the “Amendment Effective Date”) by and
between the City of Golden Valley (“Licensor”) and the Golden Valley Orchestra (“Licensee”),
a Minnesota nonprofit corporation.
RECITALS
WHEREAS, Licensor and Licensee are parties to a License Agreement, dated January 1st, 2018
(the “License”), and previously amended by mutual agreement of the parties.
WHEREAS, upon the mutual written agreement of the Licensor and Licensee, the terms
of the License may be modified.
WHEREAS, the parties wish to extend and amend the License as set forth below.
AGREEMENT
The parties agree to amend the License as follows, effective as of the Amendment Effective
Date:
1. Recitals. The recitals set forth above are true and correct and are hereby incorporated
herein by reference. Any capitalized terms used herein but not defined have the same
meaning as that ascribed to them in the License.
2. Extension of Term. The term of the License shall be extended and the License shall
continue in effect until December 31, 2022.
3. Exhibits. Exhibits B and C are replaced in their entirety with the attached Exhibits B and
C.
4. Ratification. Except as specifically provided in this Fourth Amendment, each and every
provision of the License, as amended through the date hereof, remains, and is, in all
respects, in full force and effect.
5. Counterparts. This Fourth Amendment may be executed in any number of counterparts,
including facsimile and .pdf, each of which constitutes an original and all of which,
collectively, constitute one and the same instrument. The signatures of the parties need not
appear on the same counterpart.
6. Miscellaneous. (i) The provisions hereof are binding upon and inure to the benefit of the
parties and their respective successors and assigns; and (ii) this Fourth Amendment, the
Second Amendment, the First Amendment, and the License constitute the entire
understanding between the parties in respect to the subject matter hereof.
INTENDING TO BE LEGALLY BOUND HEREBY, the parties have executed this
Fourth Amendment as evidenced by the signatures of their authorized representatives below.
Signed:
Golden Valley Orchestra,
a Minnesota nonprofit corporation
By: _____________________________
Print Name: ______________________
Its (Title):________________________
Signed:
City of Golden Valley,
a Minnesota municipal corporation
By ______________________________
Timothy J. Cruikshank, City Manager
EXHIBIT B
List of Rehearsal Dates and Board Meetings
Date Start Time End Time Purpose
5/2/2022 7:00 PM 9:30 PM Rehearsal
5/9/2022 7:00 PM 9:30 PM Rehearsal
5/16/2022 7:00 PM 9:30 PM Rehearsal
5/23/2022 7:00 PM 9:30 PM Board Meeting
6/27/2022 7:00 PM 9:30 PM Board Meeting
7/25/2022 7:00 PM 9:30 PM Board Meeting
8/29/2022 7:00 PM 9:30 PM Board Meeting
9/12/2022 7:00 PM 9:30 PM Rehearsal
9/19/2022 7:00 PM 9:30 PM Rehearsal
9/26/2022 7:00 PM 9:30 PM Board Meeting
10/3/2022 7:00 PM 9:30 PM Rehearsal
10/17/2022 7:00 PM 9:30 PM Rehearsal
10/24/2022 7:00 PM 9:30 PM Board Meeting
10/31/2022 7:00 PM 9:30 PM Rehearsal
11/7/2022 7:00 PM 9:30 PM Rehearsal
11/14/2022 7:00 PM 9:30 PM Rehearsal
11/19/2022 9:30 AM 12:00 PM Rehearsal
11/21/2022 7:00 PM 9:30 PM Board Meeting
11/28/2022 7:00 PM 9:30 PM Rehearsal
12/5/2022 7:00 PM 9:30 PM Rehearsal
12/12/2022 7:00 PM 9:30 PM Rehearsal
EXHIBIT C
Agreed Services
Sunday, November 20, 2022; 4:00-5:00 PM Brookview – Teddy Bear Concert
Monday, December 5, 2022; 12:45 PM-1:15 PM Brookview – Holiday Tea
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 2. Approve Court Rental Agreement with Twin City Tennis Camps
Prepared By
Greg Simmons, Recreation & Facilities Supervisor
Summary
Parks & Recreation staff is recommending an Independent Contractor & Court Rental Agreement
with Twin City Tennis Camps (TCTC) to provide tennis instruction and programs for youth and adults at
tennis courts throughout Golden Valley. TCTC will be offering services on Golden Valley tennis court
facilities as an independent contractor.
Financial Or Budget Considerations
The independent contractor will pay rental fees for use of all the tennis facilities.
Recommended Action
Motion to authorize City Manager to execute Independent Contractor & Court Rental Agreement
with Twin City Tennis Camps in the form approved by the City Attorney.
Supporting Documents
• 2022 Twin City Tennis Camps Independent Contractor & Court Rental Agreement (10 pages)
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made this May 3, 2022 (“Effective Date”) by and between Twin City Tennis Camps
(Inc.) a Minnesota corporation with its principal office located at 8014 Olson Memorial Highway, Ste. 101,
Golden Valley, Minnesota (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal
corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Contractor is engaged in the business of providing tennis instruction.
B. The City is the owner of tennis courts located at the Golden Valley Parks named in the attached
Exhibit A in Golden Valley, Minnesota (the “Facilities”).
C. Contractor desires to rent from the City and the City desires to rent Contractor tennis court time
at the Facilities.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and Contractor agree as follows:
AGREEMENT
1. Facility Use. The City agrees to rent court time to Contractor for the times and dates shown on
the attached Exhibit A and in accordance with the terms of this Agreement. Such schedules may be
amended from time to time upon the written agreement of both parties’ representatives, or as deemed
necessary at the discretion of the Parks & Recreation Director. Contractor may request additional court
time, which the City may grant or deny in its own discretion. Any additional court time shall be subject to
additional fees. Contractor shall use and occupy the Facilities solely for the purpose of providing the
services described herein and in accordance with the terms of this Agreement.
2. Other City Services. In addition to the Facility use described in paragraph one above, the City
shall be responsible for the following services: a. Promotion: The City shall promote Contractor’s programs in one to two full pages of
advertising in its Spring/Summer catalog and one-half to one page in its Fall catalog.
Contractor will work with Golden Valley Park and Recreation staff for layout and catalog
deadlines. b. Bathrooms: The City shall clean the permanent bathrooms located at the Brookview Park
tennis building and all portable bathrooms on City property pursuant to the City’s CORR
Plan, which shall be provided to Contractor for review prior to the beginning of the 2022
season. Contractor’s staff shall support the daily disinfecting schedule on the weekends
using an approved disinfectant product provided by the city. c. Trash and Recycling: The City shall provide trash and recycling containers onsite as needed.
The City shall remove all trash and recycling on a regular weekly schedule. 3. Term. This agreement will commence on May 3, 2022 and will continue until October 31, 2022.
4. Services. With respect to its programming, Contractor agrees to provide the services as
described in the attached Exhibit B (the “Services”). All Services shall be provided in a manner consistent
with the level of care and skill ordinarily exercised by professionals currently providing similar services.
5. Time for Completion. The Services shall be completed on the dates specified in the attached
Exhibit A, provided that the parties may extend the stated deadlines upon mutual written agreement.
Notwithstanding paragraph 3 above and except as otherwise provided herein, this Agreement shall
remain in force and effect commencing from the effective date and continuing until the completion of
Contractors programs, unless terminated by the City or amended pursuant to the Agreement.
6. Consideration. Contractor shall pay the City:
a. $7.00 per hour of court usage + applicable taxes.
b. 100% of the cost of renting and cleaning the rented portable toilets at the Facilities.
c. $300 per month of use for the Brookview Tennis Building.
d. $200 per month for support fees including additional bathroom cleanings, utilities, and
increased trash and recycling removal.
e. $250 per page of promotion in Park and Recreation Catalog
The City shall invoice Contractor on a monthly basis and Contractor shall make all payments by check
payable to the City of Golden Valley within 30 days. Invoices may be paid electronically with an additional
3% added to the invoice amount. All fees shall be considered fully earned by the City upon receipt by the
City. Any expenses incurred by the Contractor pursuant to providing the Services, including but not
limited to travel and phone expenses, are the sole responsibility of the Contractor.
7. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may
be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the
City upon providing thirty (30) days’ written notice to the City; c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement. Notwithstanding anything to the contrary herein, if at any time the actions of the Contractor and/or
their staff compromise the physical, mental or emotional safety of a participant (as determined by the
City), the City shall have the right to immediately suspend Services until the issue has been resolved or
the contract terminated. In the event of a termination, Contractor shall pay the City for court time used
to the date of termination.
8. Miscellaneous.
a. Contractor shall make financial aid available for residents of Golden Valley following the
guidelines of the Park and Recreation Department Financial Aid.
7. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
8. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of
this Agreement.
9. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; or costs, disbursements, and expenses of defending the same, including
but not limited to attorneys’ fees, professional services, and other technical, administrative or
professional assistance resulting from or arising out of Contractor’s (or its subcontractors, agents,
volunteers, members, invitees, representatives, or employees) performance of the duties required by or
arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful
misconduct by Contractor, or arising out of Contractor’s failure to obtain or maintain the insurance
required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any
immunity or limitation on liability to which the City is entitled. The parties agree that these
indemnification obligations shall survive the completion or termination of this Agreement.
10. Waiver. Contractor waives all its rights against the City for damages covered by property
insurance. Contractor shall require a similar waiver from all its consultants and subcontractors, if any.
Contractor waives all of its rights of recovery against the City because of deductible clauses in, or
inadequacy of limits in, any policies of insurance that are in any way related to the work and that are
secured and maintained by Contractor. Contractor waives any of its rights of recovery against the City
because of a lack of insurance coverage. Contractor shall require similar waivers from all of its consultants.
Contractor shall waive all of its rights of recovery against the City for loss or damage to any of its
equipment, machinery, tools or property that is used in connection with this Agreement. Contractor shall
require a similar waiver from all its consultants and subcontractors.
11. Insurance. Contractor, at its expense, shall procure and maintain in force for the duration of this
Agreement, the following minimum insurance coverages: a. Comprehensive General Liability. Contractor shall maintain commercial general liability
insurance in a minimum amount of $2,000,000 per occurrence; $2,000,000 annual aggregate. The
policy shall cover liability arising from premises, operations, personal injury, advertising injury,
and contractually assumed liability. The City shall be named as an additional insured.
b. Automobile Liability. If Contractor transports any program participants in its vehicles, the Contractor
shall maintain commercial automobile liability insurance, including owned, hired, and non-owned
automobiles, with a minimum combined single limit of $2,000,000 per occurrence. c. Workers’ Compensation and Employer’s Liability. Contractor agrees to provide workers’
compensation insurance for all of its employees in accordance with the statutory requirements
of the State of Minnesota. Within ten days of the effective date of this Agreement and thereafter upon the City’s request, Contractor shall
provide a certificate of insurance as proof that the above coverages are in full force and effect. These insurance
requirements may be met through any combination of primary and umbrella/excess insurance. Contractor’s
policies shall be primary and non-contributory to any other valid and collectible insurance available to the City
with respect to any claim arising out of the Contractor’s performance under this Agreement. Contractor’s
policies and certificate of insurance shall state the coverage afforded under the policies shall not be cancelled
without at least 30 days’ advanced written notice to the City.
Without prejudice to any other right or remedy, if Contractor fails to obtain the required insurance, the
City may elect to obtain equivalent insurance to protect Owner’s interests at Contractor’s expense and
the consideration shall be adjusted accordingly.
13. COVID-19. In accordance with all applicable City, state, and federal laws, ordinances, rules and
regulations related to the ongoing COVID-19 pandemic, Contractor agrees to the following: a. Contractor shall be solely responsible for all safety precautions at the Facilities during the time it
is conducting its activities. b. Contractor shall at all times abide by all applicable state, federal and City rules, laws and
ordinances. The City reserves the right to immediately terminate this Agreement without notice if Contractor does
not abide by the requirements of this Paragraph 13.
14. Assignment and Subcontracting. Neither the City nor Contractor shall assign, or transfer any
rights under or interest (including, but without limitation, moneys that may become due or moneys that
are due) in the Agreement without the written consent of the other except to the extent that the effect
of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge the assignor from any duty or responsibility
under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such
independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
15. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which Contractor is
to perform and is customarily engaged in the independent performance of the same or similar services for
others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall control
the manner in which the services are performed; however, the nature of the Services and the results to be
achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not
co-partners. Contractor is not an employee or agent of the City and has no authority to make any binding
commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement.
All services provided by Contractor pursuant to this Agreement shall be provided by Contractor as an
independent contractor and not as an employee of the City for any purpose, including but not limited to:
income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts
and eligibility for employee benefits.
16. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees to
provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers,
representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and
tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other
reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City
property, at all times while performing duties pursuant to this Agreement. Contractor agrees and understands
that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and
sufficient grounds for immediate termination of the Agreement by the City.
17. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Contractor, and supersedes any other written
or oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail.
18. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
19. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
20. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
21. Agreement Not Exclusive. The City retains the right to hire other professional service providers
for this or other matters, in the City’s sole discretion.
22. Data Practices Act Compliance. Any and all data provided to Contractor, received from
Contractor, created, collected, received, stored, used, maintained, or disseminated by Contractor
pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements
of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to
notify the City within three business days if it receives a data request from a third party. This paragraph
does not create a duty on the part of Contractor to provide access to public data to the public if the public
data are available from the City, except as required by the terms of this Agreement. These obligations
shall survive the termination or completion of this Agreement.
23. No Discrimination. Contractor agrees not to discriminate in providing products and services under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with
regard to public assistance, or religion. Violation of any part of this provision may lead to immediate
termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act,
Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs,
including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought
alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide
accommodation to allow individuals with disabilities to participate in all Services under this Agreement.
Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for
effective communication with individuals with disabilities.
24. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Rick Birno, the Parks and Recreation Director of the City, or designee. Contractor’s authorized agent for
purposes of administration of this contract is Daniel Nabedrick, or designee who shall perform or
supervise the performance of all Services.
25. Notices. Any notices permitted or required by this Agreement shall be deemed given when
mailed, personally delivered or emailed to:
CONTRACTOR THE CITY
Daniel Nabedrick
Twin City Tennis Camps
8014 Highway 55, Ste. 101
Golden Valley, MN 55427
dnabedrick@twincitytenniscamps.com
Rick Birno, Parks & Recreation Director
City of Golden Valley 7800 Golden
Valley Road Golden Valley, MN 55427
rbirno@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
26. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any
other provisions or any other or further breach, and no such waiver shall be effective unless made in writing
and signed by an authorized representative of the party to be charged with such a waiver.
27. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
28. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
29. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
30. Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
31. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
[Remainder of page intentionally left blank. Signature page follows.]
IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
TWIN CITY TENNIS CAMPS (INC.): CITY OF GOLDEN VALLEY:
By: _________________________________ By: _________________________________
Name: ______________________________
Shepard M. Harris, Mayor
Title: _______________________________
By: _________________________________
Timothy J. Cruikshank, City Manager
SPRING
Wesley Monday Tuesday Wednesday Thursday Friday Saturday Sunday
5/4-End of Spring HS Tennis 3-8 PM 3-8 PM 3-8 PM 3-8 PM 3-6 PM
2 courts 2 courts 2 courts 2 courts 2 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
5/4-End of Spring HS Tennis 9:30 AM-5 PM 11 AM-5 PM
4 courts 4 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
End of Spring HS Tennis-6/5 3-8 PM 3-8 PM 3-8 PM 3-8 PM 3-6 PM 9:30 AM-5 PM 11 AM-5 PM
4 courts 4 courts 4 courts 4 courts 4 courts 4 courts 4 courts
End of spring HS Tennis - tentative: 5/26
NOTES: No TCTC on Monday, May 30
SUMMER
Wesley Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6/6-9/4 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM 8:30 A-4 PM
4 courts 4 courts 4 courts 4 courts 4 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6/7-9/4 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 8:30 AM-4 PM 9:30 AM-12 PM
6 courts 6 courts 6 courts 6 courts 6 courts 4 courts
4-8:30 PM 4-8:30 PM 4-8:30 PM 4-8:30 PM 4-6 PM
4 courts 4 courts 4 courts 4 courts 4 courts
Saturday, June 12: Brookview move to Wesley 4 courts
FALL
Wesley Monday Tuesday Wednesday Thursday Friday Saturday Sunday
9/6-10/24 3-6 PM 3-6 PM 3-6 PM 3-6 PM
4 courts 4 courts 4 courts 4 courts
Brookview Monday Tuesday Wednesday Thursday Friday Saturday Sunday
9/6-10/23 6-8 PM 6-8 PM 6-8 PM 6-8 PM 4-6 PM 8:30 AM-4 PM 9:30 AM-12:30 PM
4 courts 4 courts 4 courts 4 courts 4 courts 4 courts 1 Court
Brookview 11 AM-4 PM 11 AM-4 PM 11 AM-4 PM
10/19-10/21 4 courts 4 courts 4 courts
NOTES: No TCTC Sept 5
2022 TWIN CITY TENNIS CAMP SCHEDULE
EXHIBIT A
FACILITY USE SCHEDULE
EXHIBIT B
CONTRACTOR SERVICES
It is understood that the Contractor is experienced and trained to provide tennis recreation program services
and that the City requires such services. Therefore, it is hereby agreed that Contractor shall be solely
responsible for providing tennis instruction services (the “Services”) in accordance with the following standards:
1. Instruction: a. Contractor shall be a member of the United States Tennis Association (“USTA”) and follow all
USTA guidelines for tennis instruction.
b. Contractor shall complete background checks on all of its instructors.
c. Contractor shall provide concussion training, as provided through the Center of Disease Control and
Prevention website, for all of its instructors.
d. Copies of all staff’s background checks and Concussion Training Certificates shall be made
available upon request to Golden Valley Parks and Recreation.
e. All of Contractor’s instructors shall be at least 16 years of age or older.
2. Supplies: a. Contractor shall provide all necessary supplies and staff, including. Including all supplies needed to
protect staff and program participants from Covid 19.
b. Contractor shall remove all supplies from the Facilities at the end of program. Contractor shall
remove all teaching aides, supplies, additional signage, etc. at the end of each daily program. c. Contractor may have clocks and court caddies on the court. Clocks and caddies may stay on the
courts for the duration of the season. The City is not responsible for damaged or stolen items.
d. Contractor shall retrieve all tennis balls and other supplies from the area at the conclusion of
each day.
3. Registration and Communication: a. Contractor shall be responsible for all aspects of registration.
b. Contractor shall have a working website and access for phone communication for all
participants and Golden Valley Parks and Recreation staff.
c. Contractor shall use best efforts to accommodate the registration requests of Golden
Valley residents before the registration requests of non-Golden Valley residents. .
d. Contractor shall offer fee assistance for Golden Valley residents who request financial assistance.
4. Facility Use: a. Contractor shall submit all facility repair requests in writing or via email to City staff. Contractor shall
not make any changes to the Facilities without written approval from the City.
b. Contractor shall maintain a neat and orderly operation for the duration of the program. Contractor
shall pick up all recycling, garbage, and debris and place them in appropriate containers at
conclusion of each day. c. Any additional Facility usage above and beyond the contracted days and times must be requested
and approved and will be subject to additional charges.
d. Contractor may use the Brookview Tennis Court building office area beginning on the effective date
of this Agreement and ending October 31, 2022. The City shall supply up to 4 keys for the
Brookview tennis building office area. Contractor shall return all keys to the City by Oct. 31, 2022.
5. Permits/Ordinance: a. Contractor shall follow City signage guidelines as directed by Parks and Recreation Staff. Contractor
may post one banner/sign per two tennis courts. Banners/signs are not allowed on any City
building.
b. If Contractor wishes to sell merchandise, Contractor must obtain a permit from the City.
6. Tournaments: a. Contractor shall be responsible for ordering and paying dumpster expense for all tournaments
if offered.
7. Safety: a. Contractor shall provide first aid kit, ice, and safety supplies.
b. Contractor shall report to the City all injuries that occur on City property or during the Program.
c. Contractor will be expected to follow all Covid 19 safety procedures as outlined by the State of
Minnesota and the Centers for Disease Control and Prevention, and as otherwise required in
this Agreement.
8. Transportation. If the Contractor transports, or provides any transportation services to, any
participants in the tennis recreation program then:
a. If the Contractor transports any minor it shall obtain the written consent of the parent or guardian
of such minor prior to transporting such minor;
b. The transportation services provided to any participants shall be provided in accordance with all
applicable laws and regulations; and
c. Contractor shall maintain automobile liability insurance as required under the Independent
Contractor Agreement.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 3. Authorize Waiver Agreement for the Minnesota Retiree Environmental Technical Assistance
Program with the State of Minnesota
Prepared By
Ethan Kehrberg, Minnesota GreenCorps Member
Eric Eckman, Environmental Resources Supervisor
Summary
Golden Valley’s Minnesota GreenCorps member is helping the City implement its Energy Action Plan.
The member’s work includes evaluating opportunities to improve the energy efficiency of City
buildings, equipment, and lighting, and abating waste. Utilizing the Buildings Benchmarks and Beyond
(B3) Benchmarking tool, the member identified Golden Valley City Hall as one of the least energy-
efficient municipal buildings with the greatest opportunity for improvement.
An impactful way to address energy use and its associated costs is to complete an energy audit.
Minnesota Retiree Environmental Technical Assistance Program (RETAP) provides facility assessments
by skilled, retired professionals. Their visits bring a team of RETAP members to find opportunities to
increase energy efficiency and water conservation, reduce waste, and reduce operating costs. Over 500
businesses and institutions have completed RETAP assessments since 2001. Recommendations may be
simple behavior changes, maintenance improvements, or more complicated retrofits. While the City is
under no obligation to implement the recommendations, a high percentage of surveyed clients do.
Expectations for the RETAP visit include:
• Prior to the site visit: we provide RETAP with monthly utility bills for a one-year
period and any available pre-assessment information list data.
• During the site visit: 1) RETAP meets with persons knowledgeable about building
structure, building function, energy use policies, utility billing, HVAC, and waste
disposal; 2) RETAP tours the facility.
• After the site visit: RETAP meets with persons responsible for building operations
and maintenance to present results of the assessment and recommendations for
energy, waste and cost savings.
City Council Regular Meeting Executive Summary
City of Golden Valley
May 3, 2022
2
Financial or Budget Considerations
RETAP’s services are no-cost and non-regulatory so there are no budget considerations for the City.
The Minnesota Pollution Control Agency (MPCA) provides financial support for Minnesota RETAP.
Implementing RETAP recommendations has resulted in an average annual savings of approximately
$6,000 per client.
Recommended Actions
Motion to Authorize the City Manager to enter into an Agreement with Minnesota RETAP for an
energy and waste management assessment in a form approved by the City Attorney.
Supporting Documents
• RETAP Assessment Waiver Agreement 2022 (2 pages)
ENERGY, WASTE MANAGEMENT ASSESSMENT RETAP
February 8, 2022
Tim Cruikshank, City Manager
Shep Harris, Mayor
City of Golden Valley
7800 Golden Valley Rd
Golden Valley MN 55427
ASSESSMENT WAIVER FORM
Thank you for requesting an energy and waste management assessment for your facility. Upon acceptance,
this letter will document the agreement whereby you will participate in an assessment with consultants from
the Minnesota Retiree Environmental Technical Assistance Program (Minnesota RETAP). This assessment will
be conducted by a team leader and a Minnesota RETAP team at no cost to you.
This letter confirms an energy and waste management assessment site visit scheduled for Golden Valley City
Hall building at a date we agree upon. The RETAP assessment team will include members with relevant
experience and training in the assessment process.
Expectations for this visit include:
• Prior to the site visit: you provide us with monthly utility bills for a one-year period and any available
pre-assessment information list data. We need copies of the complete bills, not just the page with the
amount due.
• During the site visit: 1) we meet with persons knowledgeable of building structure, building function,
energy use policies, utility billing, HVAC, and waste disposal; 2) we tour the facility.
• After the site visit: we meet with persons responsible for building operations and maintenance to
present results of the assessment and recommendations for energy, waste and cost savings.
The on-site assessment will take approximately 3 hours.
The purpose of the assessment is to reduce energy and water use and reduce waste. Upon completion of this
assessment, you will be provided a report containing recommendations to reduce energy and water use and
waste generation.
You have no obligation under this agreement to implement the recommendations provided by the assessment.
However, this letter confirms that you will try to implement the recommendations that are most beneficial to
you in terms of saving you money from water, waste and energy use reductions. This letter also confirms that
you agree to cooperate in providing follow-up data to Minnesota RETAP about which recommendations you
implement. RETAP is partnering with Minnesota Clean Energy Resource Teams (CERTS) to assist you with
identifying and procuring financing to help implement the recommendations. After you receive the report,
CERTS may contact you about types of financial assistance you may be eligible for, such as Property-Assessed
Clean Energy (PACE), utility rebates and tax incentives, seed grants, loans and other assistance.
In consideration of the assessment being conducted and services provided to you (hereinafter “The
Company/Organization”) at no cost, it is agreed as follows:
1. Neither any member of Minnesota RETAP, the State, nor the Minnesota Pollution Control Agency
(hereinafter “The Parties”) nor their respective agents and employees shall be held liable for any oral or
ENERGY, WASTE MANAGEMENT ASSESSMENT RETAP
written statements made during or resulting from the assessment and final report. It is further understood
and agreed that The Parties and their respective agents and employees assume no liability to The
Company/Organization, its officers, directors, agents, employees, or to any third party for any damages to
property, both real and personal, or personal injuries, including death, arising out of or in any way
connected with the services provided at no cost under this agreement. In addition, The
Company/Organization shall indemnify and hold harmless the Parties, and their respective agents and
employees from any and all costs, demands, or damages, including any attorney fees, arising out of or in
any way connected with the services provided at no cost.
2. It is further understood and agreed that The Parties and any of their respective agents and employees do
not: (a) make any warranty or representation of any kind whatsoever, either expressly or implied, to the
accuracy, safety, completeness, usefulness, or reliability of any information, apparatus, product, method,
or process in any way related to the assessment; (b) assume any liability or responsibility for the use of, or
for damages resulting from the use of, any information, apparatus, product, method, or process in any way
related to the assessment; and (c) represent that the use of any information, apparatus, product, method,
or process in any way related to the assessment would not infringe privately owned rights. The
Company/Organization further understands and agrees on behalf of itself, its officers, directors, agents,
and employees that it is solely responsible for determining the adaptability or suitability of the assessment
and final report for its purposes.
If the above correctly reflects our agreement, please sign and date two original copies on behalf of The
Company/Organization in the space provided below and return one original to us. The other original is for your
files. If it is more convenient for you, we can pick up our copy of the signed agreement at the time of our site
visit. Minnesota RETAP will not be able to begin work without your acceptance and signing of this document.
Thank you for your interest and agreement to participate in this worthwhile project.
Very truly yours,
Dr Rin Porter
RETAP Co-Coordinator
Telephone: 507-235-3355
E-Mail: retaprin@gmail.com
Accepted and agreed to this date: MAY 3, 2022.
CITY OF GOLDEN VALLEY:
BY:_________________________________
Shepard M. Harris, Mayor
BY:_________________________________
Timothy J. Cruikshank, City Manager
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 4. Approve Purchase of Valves for Golden Valley Pump House
Prepared By
Tim Kieffer, Public Works Director
Joe Hansen, Utility Maintenance Superintendent
Summary
The city is part of the Joint Water Commission (JWC) with the cities of Crystal and New Hope that
purchase drinking water from Minneapolis. The JWC Capital Improvement Program includes funds in
2022 to replace pumps, motors, and valves at the Crystal and Golden Valley pump houses. Before that
work can occur, three valves at the Golden Valley pump house need to be replaced. Staff proposes to
replace the existing pneumatic actuating valves with electronic actuating valves.
Staff solicited quotes for the valves. The results are below:
Vessco, Incorporated $42,139.48
Duncan Company $45,471.00
The valves will be purchased through the JWC and installed by the Utility Maintenance department to
keep costs down.
Financial Or Budget Considerations
The 2022-2031 Joint Water Commission Capital Improvement Program includes $480,000 for
Replacements at Pump Stations (#16-001). The cost of the valves is $42,139.48. It is anticipated
another $18,000 will be needed to calibrate the new valves and connect them to the SCADA system.
Recommended Action
Motion to approve purchase of valves for Golden Valley pump house from Vessco, Inc. in the amount
of $42,139.48.
Supporting Documents
• Vessco, Inc. Quote (1 page)
• Duncan Co. Quote (1 page)
DATE 3/24/2022
TO:DERRICK GODDARD
PROJECT:ACTUATOR REHAB
OWNER CITY OF GOLDEN VALLEY, MN
FROM: CHAD BELTRAND
QTY ITEM UNIT EXT
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, ROTORK IQT SERIES ELECTRIC MOTOR OPERATOR, 1000
SERIES, 120V/1PH/60HZ, WT NEMA 4/6 ENCLOSURE, CPT/FOLO, MOD SERVICE, 4‐
20mA IN & OUT, AND MANUAL OVERRIDE.
11,553.14$ 11,553.14$
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, G‐SERIES GEARBOX WITH HANDWHEEL
1,308.06$ 1,308.06$
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, ROTORK IQT SERIES ELECTRIC MOTOR OPERATOR, 1000
SERIES, 120V/1PH/60HZ, WT NEMA 4/6 ENCLOSURE, CPT/FOLO, MOD SERVICE, 4‐
20mA IN & OUT, AND MANUAL OVERRIDE.
11,553.14$ 11,553.14$
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, G‐SERIES GEARBOX WITH HANDWHEEL
1,308.06$ 1,308.06$
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, ROTORK IQT SERIES ELECTRIC MOTOR OPERATOR, 1000
SERIES, 120V/1PH/60HZ, WT NEMA 4/6 ENCLOSURE, CPT/FOLO, MOD SERVICE, 4‐
20mA IN & OUT, AND MANUAL OVERRIDE.
11,553.14$ 11,553.14$
1 DEZURIK 12" AWWA BUTTERFLY VALVE, BAW SERIES, CI BODY, DI DISC, 316 SS
SHAFT, 150B CLASS, G‐SERIES GEARBOX WITH HANDWHEEL
1,308.06$ 1,308.06$
3 SPOOL PIECE, GASKETS, AND BOLTS 1,185.30$ 3,555.90$
TOTAL 42,139.48$
FREIGHT: PREPAY & ADD
STARTUP: INCLUDED
The following is a list of Sections and Equipment included in our Scope of Supply.
Vessco hereinafter referred to as “Company” proposes to furnish, under the Terms and Conditions hereinafter set forth and described
in the accompanying description and specifications, the following equipment. Vessco, Inc. will provide pricing and any additional
information you may require prior to the bid opening. Good luck on your bid and we look forward to working with you on this most
important project.
DELIVERIES: 24‐26 WEEKS
The above quotation is offered in accordance with Vessco’s and the attached individual Terms and Conditions of sale. If you have any
questions regarding the above equipment, please direct them to my attention.
I would be more than happy to discuss any part of this proposal with you via phone at 952‐314‐0644, via email at
cbeltrand@vessco.com, or by arranging a meeting at a mutually acceptable time. Again, good luck to all of you and I look forward to
working with you on this project.
Respectfully Submitted,
VESSCO, INC.
Chad Beltrand
Sales Manager ‐ Flow Control
CITY OF GOLDEN VALLEY
MAY 3, 2022
_________________________________ ___________________________________
Shepard M. Harris, Mayor Timothy J. Cruikshank, City Manager
425 Hoover St. N.E.
Minneapolis, MN 55413
Phone: 612-331-1776
Fax: 612-331-4735
www.duncanco.com
QUOTATION
Attention:Derrick Goddard Phone:651-325-8362
Company:City of Golden Valley Fax:
Date:4/20/2022 From:Phil Sowden
Quote #GV0420-1036 Project Reference:Dezuriks w/ Rotorks
QTY DESCRIPTION PRICE EA TOTAL
3 12,425.00 37,275.00
3 1,422.00 4,266.00
3 Spool piece, gaskets, and hardward 1,310.00 3,930.00
TOTAL 45,471.00
All sales of products by Duncan Co. are subject exclusively to, and expressly conditioned on, your acceptance of the terms in this quotation
and Duncan Co.'s Terms and Conditions of Sale, which are available at http://www.duncanco.com/company-profile/duncan-terms-conditions/
and made part of this agreement as if fully set forth here. Any terms or conditions of buyer that conflict with, differ from, or add to these
terms will not become part of any order or agreement unless specifically agreed to in writing by an authorized representative of Duncan Co.
Lead time: 24-28 wks
Dezurik 12" BAW (CI body, DI disc, 316SS shaft) w/
Rotork IQT1000-MOD-120/1/60 Electric Actuator
WT Nema 4/6, 4-20 in/out, manual override, battery backup
Dezurik 12" BAW (CI body, DI disc, 316SS shaft) w/
manual gear operator
Freight Prepay & Add
12"
12"
Size
12"
Prices herein are firm for 30 days from the date quoted, subject to change after that time without notice or if quantity
changes. Leadtimes quoted are subject to change prior to sale.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 5. Approve Purchase of Salt Brine Production Equipment
Prepared By
Tim Kieffer, Public Works Director
Marshall Beugen, Street and Vehicle Maintenance Superintendent
Summary
The equipment staff uses to make salt brine for snow and ice control is 10 years old and reached its
useful lifespan. Staff uses salt brine to anti-ice before winter storms and pre-wet granular salt before
applying it to roadways.
Using salt brine, along with various additives, allows the city to use less granular salt and still maintain
the same level of service. This helps reduce the environmental impacts to creeks, lakes, and wetlands.
Another benefit is reduced costs by purchasing less salt.
Staff recommends purchasing the equipment from the state contract through the State of Minnesota’s
cooperative purchasing venture (CPV). The Minnesota Materials Management Division has awarded
contract number S-829(5) to VariTech Industries, Inc.
Financial Or Budget Considerations
The 2022-2031 Vehicles and Equipment and Storm Water Capital Improvement Programs include
$50,000 (V&E-159) and $50,000 (SS-64) for a total of $100,000 to purchase the equipment. The total
cost of the equipment is $83,163.10.
Recommended Action
Motion to Approve Purchase of Salt Brine Production Equipment from VariTech Industries, Inc. in the
amount of $83,163.10.
Supporting Documents
• VariTech Industries, Inc. Quote (3 pages)
VariTech Industries Inc.
A subsidiary of FORCE America, Inc.
501 East Cliff Road
Burnsville, MN 55337
(952) 707-1300
Subject:
Message:
From:
Date:
To:
Total Pages (including cover):
Email:
Phone Number:
FAX Number:
www.forceamerica.com
E-Mail
4/19/22 3
VariTech Industries Inc
4115 Minnesota Street
Alexandria MN 56308-3328
USA
sales@varitech-industries.com
City Of Golden Valley
7800 Golden Valley Rd
Minneapolis MN 55427
USA
888-208-0686
320-763-5612
Attn:Mark Rae
S
O
L
D
T
O
S
H
I
P
T
O
17415
City Of Golden Valley
7800 Golden Valley Rd
Minneapolis MN 55427
USA
Expiration Date:
Customer Ref.:
Customer P/O:
Customer Contact:
Payment Terms:
Sales Rep:
F.O.B.:
VariTech Industries Inc.
A subsidiary of FORCE America, Inc.
501 East Cliff Road
Burnsville, MN 55337
(952) 707-1300 QUOTE
QT060-1017955-5
DATE
4/19/2022
PAGE
2 OF 3
001554
City Of Golden Valley
7800 Golden Valley Rd
Minneapolis MN 55427
USA
VariTech Industries Inc
Site 160
4115 Minnesota Street
Alexandria MN 56308-3328
USA
Price bases off of the MNDOT State 2022 Contract S-829
Ship From:
NOTES
Sales Quotation
4/28/2022
BB-SB600H1P1
Mark Rae
Net 30 days
Kietzmann, Andrew J
Alexandria, MN
PRODUCT / DESCRIPTION QTY PRICEU/M EXTENSION
1165769 Rev. A
Brine Boss IFM, SB600, Hybrid, Single Phase, 1 Tank
Setup
BB-SB600H1P1
1 59,490.00EA 59,490.00
1
1168984
SNY 6000 Gal 102" D x 188" H Deicer Tank 3" Bulkhead
SNY-VST-6000-Deicer Tank-102
2 10,599.00EA 21,198.00
2
1085313
2" Fth Ss Bolted Tank Ftg New Style Epdm Gasket
SNY TAN-200BOLT-SS
4 210.00EA 840.00
3
1085314
2" Poly Siphon Tube
SNY TAN-200SIPHON-FT
2 65.55EA 131.10
4
1100036 Rev. A
Service, Installation
INSTALL
1 1,000.00EA 1,000.00
5
1100020 Rev. A
Freight, Estimated Charges for Quotation
FR-EST
1 675.00EA 675.00
6
www.forceamerica.com
MISC CHARGE:
TAX:
QUOTE TOTAL:
$0.00
$0.00
$83,334.10
Questions about your order? Contact us by phone at 888-208-0686 or email us at sales@varitech-industries.com
MERCHANDISE TOTAL:$83,334.10
________________________________
Shepard M. Harris, Mayor
________________________________
Timothy J. Cruikshank, City Manager
DATE: MAY 3, 2022
Acceptance: These Terms and Conditions shall govern all contracts for the sale of any goods to Buyer by VariTech
Industries, Inc. and/or its subsidiaries and divisions (collectively "Seller"). These Terms and Conditions shall control over
any conflicting terms and condition set forth in any request for quotation, purchase order, confirmation or other transaction
document submitted to Seller by Buyer.
VARITECH INDUSTRIES, INC.
TERMS AND CONDITIONS
Delays in Delivery: Seller shall not be responsible for any delay in delivery of goods to Buyer due to fires, strikes, riots,
Acts of God, government orders or restrictions, delays in transportation delays by suppliers or materials or parts, inability
to obtain necessary labor or other causes beyond Seller’s control. In the event of such delay, the delivery date shall be
extended for a reasonable period of time.
Damage or Loss in Transit: All risk of loss shall pass to Buyer at the time of delivery of the goods. Deliver of the goods
to any carrier shall constitute delivery of the goods to Buyer, regardless of which party retained or hired the carrier.
Warranties: Seller warrants that any goods sold by Seller to Buyer shall be free from defects in material and
workmanship for a period of one (1) year from the date of delivery. THIS WARRANTY SHALL BE THE SOLE AND
EXCLUSIVE WARRANTY MADE BY SELLER TO BUYER. SELLER HEREBY DISCLAIMS ANY IMPLIED
WARRANTIES, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
Exclusive Remedy: If within the aforementioned one-year warranty period, any goods sold by Seller are proven by
Buyer to be defective to Seller’s reasonable satisfaction, then such defective goods shall be repaired or replaced, at
Seller’s sole option. THIS REMEDY SHALL BE THE SOLE AND EXCLUSIVE REMEDY AVAILABLE TO BUYER.
BUYER SHALL NOT, UNDER ANY CIRCUMSTANCES, BE ENTITLED TO RECOVER ANY INCIDENTAL,
CONSEQUENTIAL OR CONTINGENT DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS.
Payment: Buyer shall pay Seller’s invoices within thirty (30) days of receipt. Buyer agrees to pay interest to Seller on any
past-due amounts at the rate of 18% per year.
Security Interest: To secure payment of Seller’s invoices, Buyer hereby grants Seller a security interest in all goods sold
by Seller to Buyer. Buyer hereby authorizes Seller to file financing statements on behalf of Buyer to perfect Seller’s
security interest. In the event Buyer fails to timely pay Seller for any goods sold to Buyer, Seller may proceed, at its
option, to utilize the remedies available to a secured party under Article 9 of the Uniform Commercial Code.
Freight Terms: All sales made by Seller to Buyer shall be F.O.B. Seller’s Distribution Center.
Returned Goods: Goods may only be returned by Buyer with Seller’s prior authorization and consent. Only unused
goods in original containers of current design will be considered for return. Specially manufactured, custom or modified
goods shall not be returnable. Buyer shall pay all transportation charges for any goods accepted for return by Seller.
Buyer shall also pay a restocking charge equal to 15% of the original price of any goods accepted by Seller for return.
Taxes and Other Charges: Buyer shall be responsible for paying any taxes, duties, fees, or other charges imposed by
any governmental entity based upon Buyer’s purchase of any goods from Seller.
Legal Action: These Terms and Conditions and the terms of any contract for the sale of goods by Seller to Buyer shall be
governed by and construed in accordance with Minnesota law. Any action relating to or arising out of any contact for the
sale of goods by Seller to Buyer shall be venued in state or federal court in Minnesota. Buyer consents to the personal
jurisdiction of Minnesota courts and waives any defense that venue in Minnesota is in any manner inconvenient. Buyer
shall pay all attorney fees, costs and disbursements incurred by Seller in collecting any amounts due from Buyer, enforcing
these Terms and Conditions and/or enforcing the terms of any contract for the sale of goods by Seller to Buyer. Any legal
action by Buyer against Seller relating to or arising out of any contract for the sale of goods by Seller to Buyer shall be
brought within one (1) year after the delivery of the goods or be forever barred.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. D. 6. Approve Purchase of Public Safety Lower-Level Conference Room Equipment and Maintenance
Contract
Prepared By
Sue Virnig, Finance Director
Adam Knauer, Information Technology Supervisor
Summary
The equipment in the lower-level Public Safety conference room has ended its useful life. The
equipment is used by both police and fire departments along with other city groups to allow training
exercises and facilitate large groups. The new equipment will also allow hybrid meetings with many
departments. The pricing is from the University of Minnesota contract and allowed to purchase under
Statute 123A. 21. The contract for maintenance has been approved by the City Attorney.
Financial Or Budget Considerations
Both American Rescue Plan Act monies for $70,000 and Unassigned Fund Balance of $45,000 was
appropriated to pay for the technology needs of the Public Safety Lower-Level conference room. The
remaining $1,276.13 will come from the police department supply budget. The maintenance contract
for three years is $7,840 and will be paid for from the 2022 Police Budget (1320.6340).
Recommended Action
• Motion to approve a contract from AVI for the Public Safety Lower-Level Conference Room
Equipment for $116,276.13.
• Motion to approve maintenance contract with AVI for $7,840 for a term of three years.
Supporting Documents
• Retail Sales Agreement with AVI Systems, Inc. (15 pages)
Retail Sales Agreement
AVI Systems Inc., 9675 W 76th St Eden Prairie, MN, 55344 | Phone: (952)949-3700, Fax: (952)949-6000
Proposal Number: 1115097 Proposal Date: April 21, 2022
Prepared For: Golden Valley, City of Golden Valley PD & FD Updates; Training Room
4.21.2022 Attn: Adam Knauer
Prepared By: Renea Dalton
Phone: (952)949-6040
Email: renea.dalton@avisystems.com
Attn: Adam Knauer Attn: Adam Knauer
Golden Valley, City of Golden Valley, City of
7800 Golden Valley Rd 7700 Golden Valley Road
Golden Valley, MN, 55427-1968 Golden Valley, MN, 55427
Phone: (763)593-8016 Phone: (763)593-8015
Email: aknauer@goldenvalleymn.gov Email: aknauer@goldenvalleymn.gov
Customer Number: 14354
COMMENTS
Bethany Brunsell & Ryan Schroeder are the contacts at Fire Dept.
PRODUCTS AND SERVICES SUMMARY
Equipment $77,236.72
Integration $34,760.24
PRO Support $7,840.00
Shipping & Handling $4,279.17
Tax $0.00
Grand Total $124,116.13
Unless otherwise specified. The prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by Cus tomer in
full within the time stated for payment on each invoice. Discount only applies to new items included on the invoice, and only applies if
the balance on the invoice is paid in full.
All returned equipment is subject to a restocking charge. The prices are valid for 15 days and may be locked in by signing this Retail
Sales Agreement.
Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the
event AVI must pursue collection of unpaid invoices, Customer agrees to pay all of AVI’s costs of collection, including its a ttorneys’
fees.
BILL TO SITE
RSA: 1115097
Printed on April 21, 2022 Page 2 of 15
INVOICING AND PAYMENT TERMS
Customer and AVI have agreed on the payment method of CHECK. Payment must be remitted by stated method. To the extent
Customer seeks to use of any payment methods other than stated, and that payment method results in an increased transactio n cost to
AVI, the new payment must be approved in writing, and the Customer shall be responsible for paying the increased transaction cost to
AVI associated with the change in payment method. Payments shall be made 30 days from invoice date. So long as t he invoice has
been sent and the Customer’s payment is made within the terms work will continue.
AVI uses progress billing, and invoices for equipment and services allocated to the contract on a monthly basis. Unless other wise
specified, all items quoted (goods and services) as well as applicable out of pocket expenses (permits, licenses, shipping, e tc.) are
invoiced in summary (including applicable sales taxes due for each category of invoiced items).
Customer is to make payments to the following “Remit to” address:
AVI Systems
NW8393 PO Box 1450
Minneapolis, MN 55485-8393
If Payment Method is ACH: Customer must make all payments in the form of bank wire transfers or electronic funds transfers through
an automated clearinghouse with electronic remittance detail, in accordance with the payment instructions AVI Systems provide s on its
invoice to Customer.
A monthly summary of detailed equipment received is available upon request. Equipment received may be different than equipme nt
billed based on agreed billing method.
TAXES AND DELIVERY
Unless stated otherwise in the "Products and Services Summary" above, AVI will add and include all applicable taxes, permit fees,
license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the
product(s) and/or service(s) are provided. Unless Customer provides a valid tax exemption certificate for any tax exemption(s) claimed,
AVI shall invoice for and collect all applicable taxes in accordance with state law(s), and Customer will be responsible for seeking a tax
credit/refund from the applicable taxing authority.
AGREEMENT TO QUOTE AND DOCUMENTS CONSTITUTING YOUR CONTRACT WITH AVI
Customer hereby accepts the above quote for goods and/or services from AVI. When duly executed and returned to AVI, AVI's Cr edit
Department will check Customer's credit and approve the terms. After approval by AVI's Credit Department and signature by AVI, this
Retail Sales Agreement will, together with the AVI General Terms & Conditions (which can be found at
http://www.avisystems.com/TermsofSale) form a binding agreement between Customer and AVI. (This Retail Sales Agreement and the
AVI General Terms & Conditions of Sale (the “T&Cs”) are referred to collectively as the “Agreement”). If not defined in this Agreement,
all capitalized terms shall have the meaning given to them in the T&Cs. Should AVI's Credit Department determine at any point prior to
AVI commencing work that Customer’s credit is not adequate, or should it otherwise disapprove of the commercial terms, AVI reserves
the right to terminate the Agreement without cause and without penalty to AVI.
AGREED AND ACCEPTED BY
AVI Systems, Inc.
City of Golden Valley Company
Signature Signature
Shepard M. Harris, Mayor Printed Name
Date: May 3, 2022 Date
RSA: 1115097
Printed on April 21, 2022 Page 3 of 15
CONFIDENTIAL INFORMATION
The company listed in the “Prepared For” line has requested this confidential price quotation , and shall be deemed “Confidential
Information” as that term is defined in the T&Cs. This information and document is confidential and is intended solely for the private
use of the customer identified above. Customer agrees it will not disseminate copies of this quote to any third party withou t the prior
written consent of AVI. Sharing a copy of this quote, or any portion of the Agreement with any competitor of AVI is a violation of this
confidentiality provision. If you are not the intended recipient of this quote (i.e., the customer), you are not properly in possession of this
document and you should immediately destroy all copies of it.
RSA: 1115097
Printed on April 21, 2022 Page 4 of 15
SERVICES TO BE PROVIDED
INTEGRATION SERVICES
INTEGRATION SCOPE OF WORK
A. SUMMARY: AVI Systems will update the Fire & Police Training Room located on the lower level of the Public Safety
Building in Golden Valley. It is important the system be easy to use for all types of users. The system must provide
quality audio, video, and presentations for both local and far end participants. The system must support multiple room
configurations as well use cases.
Room dimensions are 38’4” side to side, 28’4” front to back with an 8’11” ceiling. It is noted there is a soffit at front of
house as well as back of house. Soffit 1= 7’11.5” Soffit 2= 7’3” Furthest viewer is 25’
B. SYSTEM DESCRIPTION:
Lower-Level Training Room
• Functionality Description: This space will be used for large group training sessions as well as an EOC. The space
requires three (3) large displays. Two (2) wall mounted in the front of house with the third display in the back o f
house to be used as a confidence monitor. There will be an additional wall mounted display located in the
adjacent open area to be used as overflow. Content from multiple sources will be viewed via mounted displays
• Displays:
o Two (2) 98” displays wall mounted in the front of the room
o 65-75” display wall mounted in back of house (confidence monitor)
o 65” display in overflow area
▪ Content on this display will mirror main display
• Source Devices:
o Owner furnished Dedicated PC
▪ This PC will be used for UC Conferencing applications. Owner will be responsible to provide the
applications.
▪ Camera capturing presenter
▪ Camera capturing audience
o Wireless presentations via Barco Click Share
o Cable box provided by owner
o Cable box provided by owner
o HDMI connections at lectern
▪ This connection will accommodate any portable source requiring HDMI connection
– Document Camera
– OFE Portable Device (Laptop)
o Available inputs, two (2), for future source additions to the system
• Audio:
o Program audio will be via ceiling mounted speakers (9 existing)
o Ceiling mounted microphones for coverage of the entire space
o Gooseneck Microphone at lectern
▪ Lectern will be provided by AVI Systems
o Wireless microphone system
▪ One wearable
• Conferencing:
o Video meetings via soft client application (i.e., Zoom, Teams and WebEx) located on owner furnished PC
▪ Content for conferencing will be shared from OFE devices joining the hosted meeting. Sources listed
above will not be able to be shared with the call.
RSA: 1115097
Printed on April 21, 2022 Page 5 of 15
▪ Two (2) pan tilt zoom (PTZ) cameras will be used for conferencing. One will capture the presenter the
other to capture the audience.
• Controls:
o Touch screen controller will be housed at the front of the room. There will be two locations for the touch panel
to reside. The room layout and graphical icons will be included for ease of use. The control interface will also
be available as an App allowing the owner to control the system from an OFE iPad.
Control functions include:
▪ System on/off
▪ Volume controls
▪ Source selection and routing
– Default routing is the same content to all displays
– Option for advanced routing will include selecting independent source to independent display
location. Displays will be selected per room layout on touch panel.
▪ Conferencing Control
– Camera selections
Up to three (3) pre-sets per camera
Pre-sets can be updated by owner at any time with a simple press and hold solution.
– Microphone Mute/Unmute
– Note content sharing during conferencing will be available only from additional devices joining the
call. The PC hosting the meeting can share content from that PC only, no other sources are available
to share content via hosting PC.
• Equipment Location:
o Equipment Rack will be moved to the storage closet located within the room. All equipment not wall mounted
or ceiling mounted will be housed in the equipment rack. Requirements for the rack power and network will be
provided prior to integration.
o Lectern to be provided by AVI. A cable whip will be provided allowing movement and disconnect of the
lectern from the system.
C. EXCLUSIONS: The following work is not included in our Scope of Work:
• All conduits, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc.
• Concrete saw cutting and/or core drilling
• Fire wall, ceiling, roof and floor penetration
• Necessary gypsum board replacement and/or repair
• Necessary ceiling tile or T-bar modifications, replacements and/or repair
• Structural support of equipment *AVI Systems not responsible for building related vibrations
• Installation of ceiling mounted projection screen
• All millwork (moldings, trim, cut outs, etc.)
• Patching and Painting
• Permits (unless specifically provided for and identified within the contract )
• Unless otherwise stated the pricing in this agreement does not include prevailing wage or union labor
• Unless specifically noted lifts and scaffolding are not included
D. CONSTRUCTION CONSIDERATIONS:
In order to accomplish the outlined goals of this project, the Customer will be responsible for contracting with an outside
entity to make the necessary modifications to the space as directed by AVI Systems. The costs associated with these
modifications are not included in this proposal.
E. NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS:
• The room(s) match(es) the drawings provided .
RSA: 1115097
Printed on April 21, 2022 Page 6 of 15
• Site preparation by the Customer and their contractors includes electrical and data placement per AVI Systems
specification.
• Site preparation will be verified by AVI Systems project manager or representative before scheduling of the
installation. All work areas should be clean and dust free prior to the beginning of on-site integration of electronic
equipment.
• Customer communication of readiness will be considered accurate and executable by AVI Systems project
manager.
• In the event of any arrival to site that AVI Systems is not able to execute work efficiently and definably progress,
the Customer will be charged a fee to reimburse AVI Systems for all lost time and inefficiencies. At this time, the
Customer will be presented a Contract Change Order and will/may halt work until acceptance by the Customer
and rescheduling of the integration effort is agreed upon.
• Rescheduling and redeployment of AVI Systems technicians due to unacceptable site preparation may cause
scheduling delays of up to 10 business days.
• There is ready access to the building / facility and the room(s) for equipment and materials.
• There is secure storage for equipment during a multi-day integration.
• If Customer furnished equipment and existing cabling is to be used, AVI Systems assumes that these items are in
good working condition at this time and will integrate into the d esigned solution. Any repair, replacement and/or
configuration of these items that may be necessary will be made at an additional cost.
• All Network configurations including IP addresses are to be provided, operational and functional before AVI
Systems integration begins. AVI Systems will not be responsible for testing the LAN connections.
• Cable or Satellite drops must be in place with converter boxes operational before the completion of integration.
Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and
materials.
• Document review / feedback on drawings / correspondence will be completed by the Customer within two
business days (unless otherwise noted).
• The documented Change Control process will be used to the maximum extent possible – the Customer will have
an assigned person with the authority to communicate/approve project Field Directed Change Orders and
Contract Change Orders (see Appendix).
• In developing a comprehensive proposal for equipment and integration services AVI Systems’ Sales
Representatives and Engineering teams must make some assumptions regarding the physical construction of
your facility, the availability of technical infrastructure and site conditions for installation. If any of th e conditions
we have indicated in the site survey form are incorrect or have changed for your particular project or project site,
please let your Sales representative know as soon as possible. Conditions of the site found during integration
effort which are different from those documented may have an effect on the price of the system solution,
integration or services. To ensure that you have an accurate proposal based on your facility and specific to the
conditions of your project, please review all project documentation carefully.
F. INTEGRATION PROJECT MANAGEMENT PROCESSES
AVI Systems will follow a foundational project management process which may include the following actions/deliverables
(based on the size/complexity/duration of the integration project):
• Site Survey – performed prior to Retail Sales Agreement and attached
• Project Welcome Notice – emailed upon receipt of Purchase Order
• Project Kick-Off meeting with Customer Representative(s) – either by phone or in-person
• Project Status reviews – informal or formal – either by phone or in-person (based on the size/complexity/duration
of the project)
• Project Change Control – comprised of Field Directed Change Order and/or Contract Change Order submittals
(see Appendix)
• Notice of Substantial Completion (see Appendix) – at Customer walk-through – prior to Service transition
G. KNOWLEDGE TRANSFER (TRAINING)
RSA: 1115097
Printed on April 21, 2022 Page 7 of 15
This is geared specifically towards the end-user / operator. The purpose of this knowledge transfer is to provide operators
with the necessary knowledge to confidently and comfortably operate all aspects of the integrated system. Areas covered
include the following:
• Equipment and system overview
• Equipment operation and function
• Equipment start up, stop, and shut down
• Equipment automatic and manual operation
• Discussion and documentation relating to control system operation
• Discussion and documentation relating to system processor and its control applications
• Powering up, powering down AV system via control system
• Manual operation of display systems, audio system and all other related components
• Use/operation of patch panels, when and where to be used
• Who to call when help is required
H. AVI SYSTEMS INTEGRATION SERVICES RESPONSIBILITIES
AVI Systems will provide services/work for the project as described above in the Scope of Work or per the attached
separate Scope of Work document detailing the scope of work to be performed.
• Provide equipment, materials and service items per the contract products and services detail.
• Provide systems equipment integration and supervisory responsibility of the equipment integration.
• Provide systems configuration, checkout and testing.
• Provide project timeline schedules.
• Provide necessary information, as requested, to the owner or other parties involved with this project to ensure that
proper AC electrical power and cableways and/or conduits are provided to properly integrate the eq uipment within
the facilities.
• Provide manufacturer supplied equipment documentation.
• Provide final documentation and “as built” system drawings (CAD) - if purchased.
• Provide system training following integration to the designated project leader or team.
I. CUSTOMER INTEGRATION SERVICES RESPONSIBILITIES
• Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural
support of equipment, and decorating as appropriate. Includes installation of ceiling mounted projection screen.
• Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, T1,
ISDN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration.
• Provide all necessary cableways and/or conduits required to facilitate AV systems wiring.
• Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment.
• Provide reasonable accesses of AVI Systems personnel to the facilities during periods of integration, testing and
training, including off hours and weekends.
• Provide a secure area to house all integration materials and equipment.
• Provide a project leader who will be available for consultation and meetings.
• Provide timely review and approval of all documentation (Technical Reports, Drawings, Contracts, etc.).
ENGINEERING SERVICES
ENGINEERING SERVICES TO BE PROVIDED
AVI Systems will work with the Customer and any related design professionals selected (architects, engineers, etc.) to
provide initial and ongoing audiovisual systems design and engineering support for this project.
AVI Systems strongly encourages the fostering of a truly open, cooperative “design team” approach with team members
bringing unique, valuable insight from their special perspective to the team.
The goal of these services is as follows:
• Understand clearly the current and future AV needs of the Customer.
• Provide accurate construction documents for implementation of the AV related infrastructur e.
• Provide an overall AV plan that will allow for the procurement of appropriate AV equipment and installation,
complete with system diagrams, ensuring correct integration of the equipment.
• Compile the data gathered during the engineering process into an Integration Agreement for a turnkey installation
of all AV systems, with the added value of a seamless integration process.
RSA: 1115097
Printed on April 21, 2022 Page 8 of 15
The Design Process can be modified at any time per the direction of the Customer – otherwise it shall follow this general
outline:
AV Program Review / Verification – The AVI Systems design team will obtain from the Customer operational
specifications desired of the audio and video systems within the designated facility. Additional facility information will be
required including the building’s electrical, structural infrastructure, as well as the physical sizes of each room or space.
Using compatible AutoCAD drawings, the integration of desired AV systems within available spaces will be visualized.
During this initial design phase various equipment options, with an eye toward future expandability while maintaining
current value, will be suggested.
Budget Verification – The AVI Systems design team will create a project scope compiled from the information received
from the Customer. AVI Systems will generate cost estimates for the various systems as outlined above and compare
these budget estimates to any initial AV budgets. This process will reaffirm the exact direction that engineering resources
should target in the next phase.
Initial Design – During this phase, AVI Systems will begin applying the above-defined systems in detail to the various
areas of the Customer facility. Further communications between the Customer and the other design team members, as
various options are explored will be necessary at this time. Typical deliverables from this phase would include the
following drawings and/or documents.
• Preliminary AV Floor Plan and Elevations detailing locations of all AV devices
• Preliminary Projection Geometry detailing projection/screen locations with viewing angles, mounting details, and
etc.
• Preliminary AV Technical Power, Conduit Plans, and Riser Drawings
• Preliminary AV Video Flow
• Preliminary AV Audio Flow
• Preliminary AV Control Flow
• Preliminary AV Rack Layouts
• Preliminary Equipment Lists
• Preliminary Budget Estimates
Submittal of the above for the various rooms will be a progressive process, with most critical drawings being submitted
first, allowing construction details to be available on an as needed basis. During this process, modifications to the
preliminary plans due a variety of considerations - architectural/aesthetic considerations, budget reviews etc. Electronic
exchange of AutoCAD drawings between all the “team members” will facilitate quick exchange of updates. Specific design
“freeze dates” will be established with all parties to facilitate timely submittals and help manage Customer’s end cost. All
changes are to be reviewed and approved by all parties.
Final Systems Design – The changes made in the previous phase to the preliminary designs will be updated and
regenerated as “final” construction documents. AVI Systems will typically work off of background drawings from an
architect under contract to the Customer, entering AV specific data and returning these back to the architect (or other
Customer retained design professional) for integration into final construction documents.
Project Specifications Document – The final audiovisual systems designs will be compiled into a written project technical
specifications document with equipment lists and any pricing not already included in the quote for a complete integration.
This document will include the following system diagrams and documents.
• AV Floor Plan and Elevations detailing locations of AV devices
• AV Video Flow
• AV Audio Flow
• AV Control Flow
• Equipment lists as specified
• System infrastructure requirements including cable and termination specifications
• System operational and post operational requirements
• Project Scope of Work
• Project costs
• Project Integration Agreement
RSA: 1115097
Printed on April 21, 2022 Page 9 of 15
CUSTOMER CARE
CUSTOMER CARE SERVICES TO BE PROVIDED
Customer Care is the ongoing care and maintenance services delivered to keep your System(s) functioning as originally
designed and installed. AVI Systems will perform the services below, as further described in Definitions, for covered
Systems.
Customer Care Entitlement Matrix
Entitlement Definition System
Support
Unified
Communi-
cations
Digital
Media Service Level
Incident
Management
AVI Systems provides Priority
Support to troubleshoot, remediate,
and escalate all Incidents through
to resolution.
Included Included Included
Remote initiation within two
(2) business hours, Monday
through Friday during
standard hours (8am-5pm
local time, excluding holidays)
Remote
Support
AVI Systems provides remote
Priority Support for supported
systems to diagnose and resolve
incidents.
Included Included Included
Remote response within (8)
business hours, Monday
through Friday during
standard hours (8am-5pm
local time, excluding holidays)
Onsite Support AVI Systems provides Priority
Support for technician dispatch to
the client location to diagnose and
resolve an Incident.
Included Not
Included
Not
Included
Onsite response within eight
(8) business hours, Monday
through Friday during
standard hours (8am-5pm
local time, excluding holidays)
Advanced Parts
Replacement
AVI Systems provides advanced
replacement of failed hardware
components. Does not include
Consumables or Obsolete
Equipment.
Included Included Included
Repair and/or replacement is
manufacturer dependent.
Loaner Equipment on Best
Effort basis
Software
Update
Assistance
AVI Systems provides labor to
implement updates of existing
software to correct software errors
and/or resolve incidents
Included Included Included
System
Training
AVI Systems conducts user training
to cover operation of the system
and how to contact AVI Systems
for support. Technical,
Administrative, or Product Specific
training is available separate from
this agreement.
Included Not
Included
Not
Included
Remote user training,
scheduled at least one (1)
week in advance
System Health
Checks
AVI Systems personnel perform
preventative maintenance. Includes
cleaning, adjustments, functional
tests, and replacement of parts to
keep the system equipment in
efficient operating condition.
Included Not
Included
Not
Included
Two (2) System Health
Checks per year, each
scheduled at least one (1)
week in advance
Asset
Management
AVI Systems tracks asset
information for Systems. Included Included Included
CUSTOMER CARE DEFINITIONS
System – Defined as the items listed in the Products and Services Detail section of this Agreement or listed on an
attached Equipment List with the exception of Consumables, Owner Furnished Equipment, and Obsolete Equipment.
RSA: 1115097
Printed on April 21, 2022 Page 10 of 15
Priority Support – Means all work under AVI Systems support agreements with Customers is scheduled ahead of any
other on-demand work.
Remote Support – Means a service whereby remote calls made to communications and terminal equipment via Customer
provided IP connection to determine failures and remedies. Only available where equipment is capable and configured by
AVI Systems to provide same.
Onsite Support - Service level response assumes client location is within 60 miles of an AVI Systems Service
Center. Additional travel costs may apply if the client location is beyond 60 miles of an AVI Systems Service Center.
Consumables – Means parts such as recording media, batteries, projection lamps and bulbs, etc. Consumables are parts
that are not included under this Agreement.
Obsolete Equipment – Defined as items (though possibly still in use) that are outdated with no manufacturer support or
parts availability, or products with formal end of life as defined by their manufacturer. Obsolete Equipment are parts that
are not included under this Agreement.
Loaner Equipment – Defined as table top LCD projectors and flat screen monitors under 50”. Table top pro jectors are not
integrated into a system. Flat screen monitors will be installed onto a wall if reasonably possible.
Best Effort – Means AVI Systems strives to provide the Service or repair any Incident in an appropriate and generally
accepted manner using the resources available but makes no promise in this reference.
Advanced Parts Replacement - Provides for recycling of equipment covered in a system or consumables with no
additional fees. Includes coverage for shipping to/from manufacturer for equipment sent to for warranty diagnosis, repair
or exchange
Software Update Assistance – Defined as revisions of existing software which provide maintenance to correct software
errors. Assumes software is provided at no charge by the manufacturer or covered under a valid manufacturer
maintenance contract. Cascading software dependencies may impact ability to issue updates. Software and features
which require additional licensing are not included under this Agreement. Changes to custom templates or scripts after
initial deployment are available separate from this agreement.
CUSTOMER CARE - UNIFIED COMMUNICATIONS
Remote Technical Support
• Help Desk phone number: 866-836-8277
• Help Desk email: ucsupport@avisystems.com
CUSTOMER CARE - DIGITAL MEDIA
Remote Technical Support
• Help Desk phone number: 866-929-4256
• Help Desk email: dmsupport@avisystems.com
SYSTEM SUPPORT TERMS
Coverage Dates – Unless otherwise stated, the service coverage date will be effective as of substantial completion or
System Support Agreement invoice date; whichever is applicable. Coverage will extend for the duration specified by the
corresponding line item description found in the Product and Services Detail section of this Agreement. AVI Systems
reserves the right to withhold services until the invoice is paid in full.
Exclusions – For situations where AVI Systems is providing service or support under this Agreement, no cost service,
maintenance or repair shall not apply to the Equipment if any person other than an AVI Systems technician or other
person authorized by AVI Systems, without AVI Systems prior written consent, improperly wires, integrates, repairs,
modifies or adjusts the Equipment or performs any maintenance service on it during the term of this Agreement.
Furthermore, any Equipment service, maintenance or repair shall not apply if AVI Systems determines, in its sole
discretion, that the problems with the Equipment were caused by (a) Customer's negligence; or (b) theft, abuse, fire, flood,
wind, lighting, unreasonable power line surges or brownouts, or acts of God or public enemy; or (c) use of any equipment
for other than the ordinary use for which such equipment was designed or the purpose for which such equipment was
RSA: 1115097
Printed on April 21, 2022 Page 11 of 15
intended, or (d) operation of equipment within an unsuitable operating environment, or (e) failure to provide a suitable
operating environment as prescribed by equipment manufacturer specifications, including, without limitation, with respect
to electrical power, air conditioning and humidity control.
Systems Support Terms are in addition to AVI Systems’ General Terms and Conditions of Sale.
UNIFIED COMMUNICATIONS TERMS
Coverage Dates – Unless otherwise stated, the service coverage start date for Unified Communications Support Services
for new unified communications infrastructure equipment will be the shipped date from the manufacturer and coverage will
extend for the duration of time specified by the corresponding line item description found in the Product and Services
Detail section of this Agreement. The start date for Unified Communications Support Services purchased to c over existing
equipment are established by the manufacturer and the coverage will extend for the duration specified by the
corresponding line item description found in the Product and Services Detail section of this Agreement.
Unified Communications Terms are in addition to AVI Systems’ General Terms and Conditions of Sale.
PRODUCTS AND SERVICES DETAIL
PRODUCTS:
Mfg Description Qty Price Extended
Training Room/EOC
NEC MultiSync C981Q - 98" Direct LED LCD Public Display Monitor, 3840 x
2160 (4K / UHD), 350 cd/m2, Anti
2 $9,515.85 $19,031.70
CHIEF Micro-Adjust Tilt Wall Mount X-Large 2 $332.93 $665.86
NEC MultiSync C751Q - 75" Slim LED LCD Public Display Monitor with ATSC
Tuner (SB-11TM), 3840 x 2160 (4K
1 $3,582.93 $3,582.93
CHIEF Micro-Adjust Tilt Wall Mount Large 1 $280.98 $280.98
NEC MultiSync ME651 - 65" LED LCD Public Display Monitor, 3840 x 2160
(UHD), 18/7, 400 cd/m2, Landscape/
1 $1,685.37 $1,685.37
CHIEF Micro-Adjust Tilt Wall Mount Large 1 $280.98 $280.98
OWNER Owner Furnished PC 1 $0.00 $0.00
OWNER Owner Furnished LAPTOP CONNECTION 1 $0.00 $0.00
OWNER Owner Furnished CABLE TV 2 $0.00 $0.00
BARCO CLICKSHARE CSE-200+ SET 1 $2,219.51 $2,219.51
ELMO MO-2 STEM CAM 1 $557.32 $557.32
BIAMP Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 32 x 32 ch
1 $2,621.95 $2,621.95
OWNER Owner Furnished Ceiling Speakers 9 $0.00 $0.00
CRESTRON X-Series Amplifier 1 $555.56 $555.56
SENNHEISER TeamConnect Ceiling 2 Microphone kit. Includes (1) TeamConnect
Ceiling 2 microphone, (1)Set of SL CM
2 $3,375.00 $6,750.00
SHURE Cardioid-18" Gooseneck Condenser Microphone, Attached Preamp with
XLR, Shock Mount, Flange Mount, Sn
1 $201.59 $201.59
SHURE WL183 Lavalier Microphone System 1 $1,064.70 $1,064.70
SHURE 50' UHF Remote Antenna Extension Cable, BNC-BNC, RG8X/U Type 2 $84.57 $169.14
SHURE In-line antenna amplifier for remote mounting. (470-902 MHz) 2 $144.82 $289.64
SHURE In-line adapter. Supplies 12V DC bias power over coaxial BNC cable,
includes PS23US
2 $67.20 $134.40
VADDIO AV Bridge Mini N/A 1 $1,978.41 $1,978.41
ICRON Icron USB 3-2-1 Raven 3104 Pro 1 $1,604.88 $1,604.88
VADDIO RoboSHOT 12E OneLINK HDMI SYS WHT 2 $4,847.68 $9,695.36
CRESTRON 4-Series? Control System 1 $1,944.44 $1,944.44
CRESTRON IR Emitter Probe w/Terminal Block Connector 2 $34.72 $69.44
CRESTRON 10.1 in. Tabletop Touch Screen, Black Smooth 1 $2,083.33 $2,083.33
OWNER Owner Furnished iPad w/ Crestron Control App 1 $0.00 $0.00
NETGEAR M430028GPOE+ MANAGED SW APS1000W 1 $2,424.50 $2,424.50
CRESTRON DM NVX® 4K60 4:4:4 HDR Network AV Decoder 4 $812.50 $3,250.00
CRESTRON DM NVX® 4K60 4:4:4 HDR Network AV Encoder 2 $812.50 $1,625.00
CRESTRON DM NVX® 4K60 4:4:4 HDR Network AV Encoder/Decoder Card with
Downmixing and Dante® Audio
1 $1,500.00 $1,500.00
CRESTRON DM NVX® 4K60 4:4:4 HDR Network AV Encoder Card 5 $812.50 $4,062.50
RSA: 1115097
Printed on April 21, 2022 Page 12 of 15
CRESTRON DigitalMedia? Card Chassis for DM-NVX-C & DMCF, 8 Slots 1 $1,388.89 $1,388.89
CRESTRON DM NVX Director? Virtual Switching Appliance, 80 Endpoints 1 $3,472.22 $3,472.22
OWNER Owner Furnished Equipment Rack 1 $0.00 $0.00
MIDDLE ATLANTI 9OUT15ARCKMNT POWER CEN 2 $121.65 $243.30
MIDDLE ATLANTI L2 LECTERN28W25DCFGE 1 $1,565.76 $1,565.76
MIDDLE ATLANTI 1SP VENTED UTILITY SHELF 3 $42.28 $126.84
WIREMOLD DSKTP PWR CTR COMMERCIAL BLK 3 PW 1 $110.22 $110.22
Sub-Total: Training Room/EOC $77,236.72
Integration Including:
Engineering & Drawings
Project Management
Programming
Integration Cables & Connectors
On Site Integration
Sub-Total: Integration $34,760.24
Sub-Total: $0.00
Total: $111,996.96
PRO SUPPORT:
Model # Mfg Description Qty Price Extended
AVISSA1YR AVI SYSTEMS 1 Year System Support Agreement 1.0000 $7,840.00 $7,840.00
Refer to Page 1 for the Grand Total that includes Taxes, and Shipping & Handling.
RSA: 1115097
Printed on April 21, 2022 Page 13 of 15
AVI Systems General Terms and Conditions of Sale
The following General Terms & Conditions of Sale (the “T&Cs”) in combination with either (a) a signed Retail Sales Agreement or (b) Quote under which AVI
Systems, Inc (“AVI”) agrees to supply goods or services constitute a binding contract (the “Agreement”) between AVI and the entity identified on page one of the
Retail Sales Agreement or Quote (the “Customer”). In the absence of a separately negotiated “Master Services Agreement” between AVI and Customer signed
in “wet ink” by the Chief Executive Officer or Chief Financial Officer of AVI, these T&C’s shall apply. Any terms and conditions set forth in any correspondence,
purchase order or Internet based form from Customer to AVI which purport to constitute terms and conditions which are in addition to those set forth in this
Agreement or which attempt to establish conflicting terms and conditions to those set forth in this Agreement are expressly rejected by AVI unless the same has
been manually countersigned in wet ink by an Officer of AVI.
1. Changes In The Scope of Work – Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of this
project by the Customer, including any additional requirements or restrictions placed on AVI by the Customer or its representatives, will be added to the
contract price. When AVI becomes aware of the nature and impact of the change, a contract Change Order will be submitted for review and approval
by the Customer before work continues. AVI has the right to suspend the work on the project pending Customer’s written approval of the Change
Order.
2. Ownership and Use of Documents and Electronic Data – Where applicable, drawings, specifications, other documents, and electronic data
furnished by AVI for the associated project under this Agreement are instruments of the services provided. These items are “Confidential Information”
as defined in this Agreement and AVI shall retain all common law, statutory and other reserved rights, including any copyright in these instruments.
These instruments of service are furnished for use solely with respect to the associated project under this Agreement. The C ustomer shall be permitted
to retain copies of any drawings, specifications, other documents, and electronic data furnished by AVI for information and reference in connection with
the associated project and for no other purpose.
3. Proprietary Protection of Programs – Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control
systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by AVI are
provided, and are authorized for installation, execution, and use only in machine-readable object code form. This Agreement is expressly limited to the
use of the programs by the Customer for the equipment in connection with the associated project. Customer agrees that it will not seek to reverse-
engineer any program to obtain source codes, and that it will not disclose the programs source codes or configuration files t o any third party, without
the written consent of AVI. The programs, source codes and configuration files, together with AVI' know-how and integration and configuration
techniques, furnished hereunder are proprietary to AVI, and were developed at its private expense. If Customer is a branch of the United States
government, for purposes of this Agreement any software furnished by AVI hereunder shall be deemed "restricted computer software", and any data,
including installation and systems configuration information, shall be deemed "limited rights data", as those terms are defined in FAR 52.227-14 of the
Code of Federal regulations.
4. Shipping and Handling and Taxes – The prices shown are F.O.B. manufacturer's plant or AVI’s office depending on where items are located when
direction is issued to ship to the point of integration. The Customer, in accordance with AVI’s current shipping and billing practices, will pay all
destination charges. In addition to the prices on this Agreement, the Customer agrees to pay amounts equal to any sales tax invoiced by AVI, or (where
applicable) any use or personal property taxes resulting from this Agreement or any activities h ereunder. Customer will defend, indemnify and hold
harmless AVI against any claims by any tax authority for all unpaid taxes or for any sales tax exemption claimed by Customer.
5. Title – Where applicable, title to the Equipment passes to the Customer on the earlier of: (a) the date of shipment from AVI to Customer, or (b) the
date on which AVI transmits its invoice to Customer.
6. Security Interest – In addition to any mechanics' lien rights, the Customer, for value received, hereby grants to AVI a security interest under t he
Minnesota commercial code together with the a security interest under the law(s) of the state(s) in which work is performed or equipment is delivered.
This security interest shall extend to all Equipment, plus any additions and replacements of such Equipment, and all accessories, parts and connecting
Equipment now or hereafter affixed thereto. This security interest will be satisfied by payment in full unless otherwise prov ided for in an installment
payment agreement. The security interest shall be security for all sums owed by Customer under this Agreement. A copy of this Agreement may be
filed as a financing statement with the appropriate authority at any time after signature of the Customer. Such filing does not constitute acceptance of
this Agreement by AVI
7. Risk of Loss or Damage – Notwithstanding Customer’s payment of the purchase price for Equipment, all risk of loss or damage shall transfer from
AVI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from t his point forward.
8. Receiving/Integration – Unless the Agreement expressly includes integration services by AVI, the Customer agrees to furnish all services required
for receiving, unpacking and placing Equipment in the desired location along with integration. Packaging materials shall be the property of the
Customer.
9. Equipment Warranties – To the extent AVI receives any warranties from a manufacturer on Equipment; it will pass them through to Customer to
the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additional warranties are expressed or
implied.
10. General Warranties – Each Party represents and warrants to the other that: (i) it has full right, power and authority to enter into and fully perf orm
its obligations under this Agreement, including without limitation the right to bind any party it purports to bind to this Agreement; (ii) the execution,
delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which it is bound, and
(iii) it will comply with all applicable laws in its discharge of its obligations under this Agreement. AVI warrants, for a period of 90 days from Substantial
Completion, the systems integration to be free from defects in workmanship. CUSTOMER WARRANTS THAT IT HAS NOT RELIED ON ANY
RSA: 1115097
Printed on April 21, 2022 Page 14 of 15
INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF AVI WHICH IS NOT EXPRESSLY INCLUDED IN THESE GENERAL
TERMS AND CONDITIONS OR THE RETAIL SALES AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH HEREIN. AVI DISCLAIMS ANY
EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE EQUIPMENT, MATERIALS AND SERVICES PROVIDED BY AVI, INCLUDING
WITHOUT LIMITATION WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON INFRINGEMENT AND TITLE.
11. Indemnification – Customer shall defend, indemnify and hold harmless AVI against all damages, claims, liabilities, losses and other expenses,
including without limitation reasonable attorneys' fees and costs, (whether or not a lawsuit or other proceeding is commenced), that arise in whole or in
part from: (a) any negligent act or omission of Customer, its agents, or subcontractors, (b) Customer's failure to fully conform to all laws, ordinances,
rules and regulations which affect the Agreement, or (c) Customer’s breach of this Agreement. If Customer fails to promptly indemnify and defend such
claims and/or pay AVI’s expenses, as provided above, AVI shall have the right to defend itself, and in that case, Customer shall reimburse AVI for all of
its reasonable attorneys' fees, costs and damages incurred in settling or defending such claims within thirty (30) days of e ach of AVI’s written requests.
AVI shall indemnify and hold harmless Customer against all damages, claims, liabilities, losses and other expenses, including without limitation
reasonable attorneys' fees and costs, (whether or not a lawsuit or other proceeding is commenced), to the extent that the same is finally determined to
be the result of (a) any grossly negligence or willful misconduct of AVI , its agents, or subcontractors, (b) AVI’s failure to fully conform to any material
law, ordinance, rule or regulation which affects the Agreement, or (c) AVI’s uncured material breach of this Agreement.
12. Remedies – Upon default as provided herein, AVI shall have all the rights and remedies of a secured party under the Minnesota commercial code
and under any other applicable laws. Any requirements of reasonable notice by AVI to Customer, or to any guarantors or sureties of Customer shall be
met if such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this Agreement (or to such other
mailing address as that party later furnishes in writing to AVI) at least ten calendar days before the time of the event or c ontemplated action by AVI set
forth in said notice. The rights and remedies herein conferred upon AVI, shall be cumulative and not alternative and shall be in addition to and not in
substitution of or in derogation of rights and remedies conferred by the Minnesota commercial code and other applicable laws.
13. Limitation of Remedies for Equipment – AVI’s entire liability and the Customer's sole and exclusive remedy in all situations involving
performance or nonperformance of Equipment furnished under this Agreement, shall be the adjustment or repair of the Equipment or replacement of its
parts by AVI, or, at AVI option, replacement of the Equipment.
14. Limitation on Liability – EXCEPT IN CIRCUMSTANCES INVOLVING ITS GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, THE TOTAL
LIABILITY OF A AVI UNDER THIS AGREEMENT FOR ANY CAUSE SHALL NOT EXCEED (EITHER FOR ANY SINGLE LOSS OR ALL LOSSES IN
THE AGGREGATE) THE NET AMOUNT ACTUALLY PAID BY CUSTOMER TO AVI UNDER THIS AGREEMENT DURING THE TWELVE (12)
MONTH PERIOD PRIOR TO THE DATE ON WHICH AVI’S LIABILITY FOR THE FIRST SUCH LOSS FIRST AROSE.
15. No Consequential Damages – AVI SHALL NOT HAVE ANY LIABILITY TO CUSTOMER OR TO ANY OTHER PERSON OR ORGANIZATION
FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY DESCRIPTION (INCLUDING
WITHOUT LIMITATION LOST PROFITS OR LOSS OR INTERRUPTION OF BUSINESS), WHETHER BASED ON CONTRACT, NEGLIGENCE,
TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND
IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS.
16. Acceleration of Obligations and Default – Payment in full for all “Equipment,” which is defined as all goods identified in the section of the
Agreement with the same title, as well for any and all other amounts due to AVI shall be due within the terms of the Agreement. Upon the occurrence
of any event of default by Customer, AVI may, at its option, with or without notice, declare the whole unpaid balance of any obligat ion secured by this
Agreement immediately due and payable and may declare Customer to be in default under this Agreement.
17. Choice of Law, Venue and Attorney’s Fees – This Agreement shall be governed by the laws of the State of Minnesota in the United States of
America without reference to or use of any conflicts of laws provisions therein. For the purpose of resolving conflicts r elated to or arising out of this
Agreement, the Parties expressly agree that venue shall be in the State of Minnesota in the United States of America only, and, in addition, the Parties
hereby consent to the exclusive jurisdiction of the federal and state courts located in Hennepin County, Minnesota in the United States of America and
waive any right to assert in any such proceeding that Customer is not subject to the jurisdiction of such court or that the v enue of such proceeding is
improper or an inconvenient forum. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sale of
Goods, 1980, and (ii) of Article 2 of the Uniform Commercial Code as codified. In the event AVI must take action to enforce its rights under the
Agreement, the court shall award AVI the attorney’s fees it incurred to enforce its rights under this Agreement.
18. General – Headings are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. The Parties
acknowledge and agree that the Agreement has been negotiated by the Parties and that each had the opportunity to consult with its respective
counsel, and shall be interpreted fairly in accordance with its terms and without any strict constructio n in favor of or against either Party based on
draftsmanship of the Agreement. This Agreement is not assignable by Customer without the prior written consent of AVI. Any attempt by Customer to
assign any of the rights, duties, or obligations of this Agreement without such consent is void. AVI reserves the right to as sign this Agreement to other
parties in order to fulfill all warranties and obligations expressed herein, or upon the sale of all or substantially all of AVI’s assets or business. This
Agreement can only be modified by a written agreement duly signed by persons authorized to sign agreements on behalf of the Customer and of AVI,
and variance from the terms and conditions of the Agreement in any order or other written notification from the Customer will be of no effect. If any
provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and e nforceability of the remaining
provisions shall not in any way be affected or impaired thereby. AVI is not responsible for any delay in, or failure to, fulfill its obligations under this
Agreement due to causes such as natural disaster, war, emergency conditions, labor strike, acts of terrorism, the substantial inoperability of the
Internet, the inability to obtain supplies, or any other reason or any other cause or condition beyond AVI’s reasonable contr ol. Except as otherwise
stated in the Agreement, AVI is not obliged to provide any services hereunder for Equipment located outside the United States or Puerto Rico.
Scheduled completion dates are subject to change based on material shortages caused by shortages in cable and materials that are industry wide.
RSA: 1115097
Printed on April 21, 2022 Page 15 of 15
19. Confidentiality. The term “Confidential Information” shall mean the inventions, trade secrets, computer software in both object and source code,
algorithms, documentation, know how, technology, ideas, and all other business, customer, technical, and finan cial information owned by AVI or the
Customer, which is designated as confidential, or communicated in such a manner or under such circumstances as would reasonab ly enable a person
or organization to ascertain its confidential nature. All the Confidential Information of a party to this Agreement shall be maintained in confidence by the
other party, and neither party shall, during the term of this Agreement or for a period of three (3) years subsequent to the termination of this Agreement,
divulge to any person or organization, or use in any manner whatsoever, directly or indirectly, for any reason whatsoever, any of the Confidential
Information of the other party without receiving the prior written consent of the other party. AVI and the Customer shall take such actions as may be
reasonably necessary to ensure that its employees and agents are bound by the provisions of this Section, which actions shall, as may be reasonably
requested by either party, include the execution of written confidentiality agreements with the employees and agents of the other party. The provisions
of this Section shall not have application to any information that (i) becomes lawfully available to the public; (ii) is rece ived without restriction from
another person or organization lawfully in possession of such information; (iii) was rightfully in the possession of a party without restriction prior to its
disclosure; or (iv) is independently developed by a party or its employees or agents without access to the other party’s similar information.
20. Nonsolicitation - To the extent permitted by applicable law, during the term of this Agreement and for a period of one (1) year after the termination
this Agreement, each Party agrees that it shall not knowingly solicit or attempt to solicit any of the other Party's executive employees or employees who
are key to such Party’s performance of its obligations under this Agreement (“Covered Employees”). Notwithstanding the foregoing, nothing herein shall
prevent either Party from hiring as an employee any person who responds to an advertisement for employment placed in the ordinary course of business
by that Party and/or who initiates contact with that party without any direct solicitation of that person by that Party or it s agents.
21. Price Quotations and Time to Install – AVI often installs systems at the end of a construction project. The price quoted contemplates that AVI
shall have access to the location for the time shown for AVI to complete its work after the work of all other contractors is substantially complete which
means, generally, all other trades are no longer generating dust in the location, and final carpeting/flooring is installed (the “Prepared Area”) Failure to
give AVI access to the Prepared Area for the amount of time shown for the installation may result in increased installation costs, typically in a manner
proportionate to the reduction of time given to AVI to complete its work compared to the original schedule.
22. Price Quotations – Unless otherwise specified, all prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by
Customer in full within the terms of each invoice. Payment in other forms, including credit card, p-card, or other non-cash payments shall be subject to a
convenience above the cash price. Please speak to your AVI representative if you have any questions in this regard.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. E. 1. Approve Resolution No. 22-045 to accept a donation for a park bench and a donated tree to be
located at Lions Park honoring Jim Zwettler
Prepared By
Rick Birno, Director of Parks & Recreation
Summary
As adopted in the Donation/Gift Policy, a gift of real or personal property must be accepted by the City
Council by resolution and be approved by a two-thirds majority of the Council. All donations and grants
must be acknowledged and accepted by motion with a simple majority.
Financial Or Budget Considerations
Not applicable.
Recommended Action
Motion to adopt Resolution No. 22-045 to accept a donation from the Zwettler Family for the addition
of a park bench and a donation of a tree for Lions Park honoring Jim Zwettler.
Supporting Document
• Resolution No. 22-045 to accept a donation of $2,600.00 from the family of Jim Zwettler
for a park bench and the donation of a tree to be placed at Lions Park (1 page)
RESOLUTION NO. 22-045
RESOLUTION ACCEPTING A DONATION FOR A PARK BENCH AND THE DONATION
OF A TREE FROM THE
ZWETTLER FAMILY FOR LIONS PARK
WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by resolution and be approved by a two-thirds majority of the
Council. A cash donation must be acknowledged and accepted by motion with a simple
majority.
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the following
donations on behalf of its citizens:
$2,600 donation from the Zwettler family for the addition of a new park bench and
the donation of a tree (value of $40) honoring Jim Zwettler to be located at Lions
Park.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of May 2022.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. F. Approve Resolution No. 22-046 Adopting an Epidemic / Pandemic Response Plan
Prepared By
John Crelly, Fire Chief
Summary
The City of Golden Valley’s Epidemic/Pandemic Response (“EPR”) Plan was developed to prepare for,
respond to, and recover from an epidemic/pandemic. Its purpose is to ensure uninterrupted
performance of essential functions in the event of an epidemic/pandemic.
This plan serves as a high-level initial approach to an emerging epidemic/pandemic event. It
encompasses all personnel and operations of the City of Golden Valley. It presents a management
framework to develop and establish a specific plan to address all aspects of an emerging epidemic /
pandemic. The COVID-19 Recovery and Readiness Plan (CORR) is an example of a plan that was
developed to address all aspects of dealing specifically with COVID-19.
Financial Or Budget Considerations
None
Recommended Action
Motion to Approve Resolution No. 22-046 Adopting an Epidemic / Pandemic Response Plan
Supporting Documents
• Resolution No. 22-046 – Adopting an Epidemic/Pandemic Response Plan (1 page)
o Exhibit A - Epidemic / Pandemic Response Plan (16 pages)
RESOLUTION NO. 22-046
RESOLUTION ADOPTING AN EPIDEMIC/PANDEMIC RESPONSE PLAN
WHEREAS, the City Council adopted a COVID-19 Recovery and Readiness Plan
(CORR) as an example of a plan that was developed to address all aspects of dealing
specifically with COVID-19; and
WHEREAS, the City’s Epidemic/Pandemic Response (EPR) Plan was developed to
prepare for, respond to, and recover from an epidemic/pandemic for the purpose to ensure
uninterrupted performance of essential functions in the event of an epidemic/pandemic.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley adopts the Epidemic/Pandemic Response Plan attached hereto as Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of May 2022
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Epidemic/Pandemic Response Plan (“EPR Plan”)
Epidemic/Pandemic Response Plan
(“EPR Plan”)
Epidemic/Pandemic Response Plan (“EPR Plan”)
Epidemic/Pandemic Response Plan
(“EPR Plan”)
Table of Contents
INTRODUCTION ............................................................................................................................................. 4
Executive Summary ................................................................................................................................... 4
Security and Privacy Statement ................................................................................................................ 4
Plan Assumptions ...................................................................................................................................... 4
Activation of the Epidemic/Pandemic Response (“EPR”) Plan ................................................................. 5
State & Local Emergency Response Leadership ....................................................................................... 5
State Pandemic Leadership ................................................................................................................... 5
City’s Emergency Management Director .............................................................................................. 6
Additional Government Leadership & Resources ..................................................................................... 6
North Suburban Emergency Operations Plan ....................................................................................... 6
Federal, State & County Resources ....................................................................................................... 6
External Support/Mutual Aid ................................................................................................................ 6
BACKGROUND INFORMATION - HISTORY ..................................................................................................... 6
Introduction and Purpose - objectives ...................................................................................................... 6
World Health Organization (WHO) ........................................................................................................... 7
“Continuum of Pandemic Phases” ........................................................................................................ 7
Center for Disease Control and Prevention (CDC) .................................................................................... 7
EPR PLAN ACTIVATION .................................................................................................................................. 9
Coordination Team ................................................................................................................................... 9
Department Roles and Responsibilities .................................................................................................. 10
Specific Roles and Responsibilities.......................................................................................................... 10
Mayor .................................................................................................................................................. 10
City Council ......................................................................................................................................... 10
City Manager and Emergency Management Director ........................................................................ 10
M-Team (initial Coordination Team)................................................................................................... 10
Strategies to minimize the spread of disease (Mitigation Measures) ........................................................ 12
Understanding how viruses spread ........................................................................................................ 12
Health Screening for Symptoms ............................................................................................................. 13
Employees ........................................................................................................................................... 13
Epidemic/Pandemic Response Plan (“EPR Plan”)
Customers and Vendors ...................................................................................................................... 13
Non-Pharmaceutical Interventions (NPIs) .............................................................................................. 13
Stay at home ....................................................................................................................................... 13
Cover your coughs and sneezes .......................................................................................................... 14
Wash your hands ................................................................................................................................ 14
Personal hygiene ................................................................................................................................. 14
Social Distancing ................................................................................................................................. 14
Community Level Interventions .............................................................................................................. 15
Engineered Controls ................................................................................................................................ 15
Barriers ................................................................................................................................................ 15
Surface Cleaning (routine surface cleaning) ....................................................................................... 15
Ventilation Systems ............................................................................................................................ 15
Pharmaceutical Interventions ................................................................................................................. 15
Administrative Actions (as need) to maintain operations ...................................................................... 16
Personal Protective Equipment (PPE) ..................................................................................................... 16
Epidemic/Pandemic Response Plan (“EPR Plan”)
Epidemic/Pandemic Response Plan
(“EPR Plan”)
INTRODUCTION
Executive Summary
The City of Golden Valley’s Epidemic/Pandemic Response (“EPR”) Plan was developed to
prepare for, respond to, and recover from an epidemic/pandemic. Its purpose is to ensure
uninterrupted performance of essential functions in the event of an epidemic/pandemic.
This plan serves as a high-level initial approach to an emerging epidemic/pandemic event. It
encompasses all personnel and operations of the City of Golden Valley. It presents a
management framework to develop and establish a specific plan to address all aspects of an
emerging epidemic/pandemic. The COVID-19 Recovery and Readiness Plan (CORR) is an example
of a plan that was developed to address all aspects of dealing specifically with COVID-19.
Security and Privacy Statement
This document is for official use only. This document is to be controlled, stored, handled,
transmitted, distributed, and disposed of accordingly and is not to be released to the public or
other personnel who do not have a valid “need to know” without prior approval of the
Emergency Management Director. The disclosure of information in this plan may compromise
the security of essential equipment, services, and systems of the City of Golden Valley, or
otherwise impair its ability to carry out essential functions.
Distribution of the EPR Plan in whole or part is limited to those personnel who need to know the
information in order to successfully implement the plan.
The City of Golden Valley or the Emergency Management Director (or designee) will distribute
updated versions as critical changes occur. Copies of the EPR Plan will be distributed to other
organizations to promote information sharing and facilitate a coordinated inter-organization
continuity effort. Further distribution of the plan is not permitted without approval from the
Emergency Management Director.
Plan Assumptions
In the event of an epidemic/pandemic, the City will be faced with reductions of workforce and
significant human health concerns in the workplace and out in the public. This plan is designed
to help the city minimize the risks that an epidemic/pandemic poses to the health and safety of
employees, continuity of operations, and economic well-being.
No one can predict when a pandemic might occur, how long it will last, and how serious its
impacts might be. Therefore, it is imperative the City take steps to develop service continuation
plans that protect employees, minimize disruptions, and limit negative impacts on staff,
Epidemic/Pandemic Response Plan (“EPR Plan”)
customers, vendors and our community. While a pandemic cannot be stopped, proper
preparation may reduce the impact. Preparedness and mitigation require the city to assume and
plan for worst-case scenarios. Accordingly, the city's EPR Plan is based on the following
assumptions:
• Minnesota Department of Health (MDH) will be the lead agency in the public health
response to the pandemic.
• The Emergency Management and the City Manager will act as the lead coordinators
• Absenteeism due to illness rates for city employees could be as high as 40-50% at the
height of the pandemic’s peak. Another 5% may fail to report to work due to fear of
becoming ill or because they are caring for an afflicted family member.
• Basic services such as law enforcement, fire emergency response, communications,
public works, city hall and parks and recreation could be disrupted during a pandemic.
• Assistance from outside organizations, county, state and federal government will be
limited.
• City government will not be able to perform all functions and provide all services at full
capacity throughout the Epidemic / Pandemic.
• Any city office may be closed due to staffing shortages or community quarantine.
Activation of the Epidemic/Pandemic Response (“EPR”) Plan
The City Manager, Emergency Manager or designee may activate this Epidemic/Pandemic
Response (“EPR”) Plan when one or more of the following occurs:
• The State of Minnesota advises local governments to implement Epidemic/Pandemic
Response (“EPR”) plans
• The State of Minnesota declares an emergency
• The State of Minnesota activates (or partially activates) its Emergency Operations
Center (“EOC”)
• Hennepin County declares a public health emergency
• Hennepin County activates (or partially activates) its EOC
• The Federal government requests state and local governments to activate surge plans
• The Mayor or City Council declare a local emergency under Minn. Stat. § 12.29
• The World Health Organization declares an Epidemic/Pandemic affecting the United
States
State & Local Emergency Response Leadership
State Pandemic Leadership
The Governor of Minnesota may declare a peacetime emergency under Minn. Stat. §12.31. By
declaration the Governor has emergency powers to assign various state agencies to the Disaster
Response and Recovery Council (DRRC). Designated members of the DRRC serve as points of
contact to Homeland Security and Emergency Management (HSEM). HSEM will establish a
Homeland Security Advisory Committee (HSAC) to determine strategies and priorities to manage
the emergency. For Epidemic / Pandemic emergencies the Minnesota Department of Health
(MDH) will most likely serve as the lead agency for all human infectious disease outbreaks and
pandemic influenza in the state of Minnesota. MDH will coordinate the consequence
management of infectious disease and pandemic outbreaks with HSEM and the State
Emergency Operations Center (SEOC).
If the need for mass vaccination dispensation or mass clinics arises, Hennepin County Human
Services and Hennepin County Public Health will assume control and responsibility for operating
Epidemic/Pandemic Response Plan (“EPR Plan”)
the sites. In the event of pandemic influenza or other large-scale events, the Hennepin County
Epidemiology unit will carry out recommendations made by MDH.
City’s Emergency Management Director
The City’s Emergency Management Director is the Fire Chief. The Assistant Fire Chiefs shall serve
as alternate Emergency Management Directors.
Additional Government Leadership & Resources
North Suburban Emergency Operations Plan
The North Suburban Emergency Managers Planning Group (NSEMPG) Emergency Operations
Plan (“EOP”) provides details for organization officials to prepare for, respond to, recover from,
and mitigate the impact of disasters and emergency events.
Federal, State & County Resources
Additional organizational support is available from the following agencies:
• Hennepin County Emergency Management (HCEM)
https://www.hennepin.us/residents/emergencies/emergency-management
• Minnesota Division of Homeland Security and Emergency Management (HSEM)
https://dps.mn.gov/divisions/hsem/Pages/default.aspx
• Federal Emergency Management Agency (FEMA)
https://www.fema.gov/
External Support/Mutual Aid
The City works with several other government entities under emergency management mutual
aid agreements pursuant to Minn. Stat. § 12.27. Additionally, the City has joint powers
agreements (JPAs) to ensure continuation of operations in the event of a crisis. These JPAs
include, but are not limited to:
• The City’s Public Works department has a Public Works Joint Powers Mutual Aid
Agreement to share personnel and equipment with other agencies within the State of
MN.
• The City’s Fire department has a Joint and Cooperative Agreement for use of fire
personnel and equipment
• The Information Technology department has a Joint Powers Agreement with LOGIS.
• The Communications department has an agreement with CCX Media.
BACKGROUND INFORMATION - HISTORY
Introduction and Purpose - objectives
The City of Golden Valley is committed to providing a safe and healthy workplace for all its
employees. Epidemics and pandemics are country- and world-wide outbreaks of an infectious
disease that may cause widespread absenteeism, employee illness or deaths, restricted public
transportation, mandatory social distancing, and fear. In the event of an outbreak, City leaders
may need to close City buildings and limit services to only essential services due to staffing
shortages or to minimize the risk of spreading illnesses that pose risks to the health and safety
of employees and members of the public. The City has developed this Epidemic/Pandemic
Epidemic/Pandemic Response Plan (“EPR Plan”)
Response Plan (“EPR Plan” or “Plan”) to mitigate the potential for transmission of infectious
diseases within the workplace. Managers and workers are all equally responsible for
implementing this plan. Only through this cooperative effort can we establish and maintain the
safety and health of all persons in our workplaces.
This Plan describes how the City will provide a safe and healthy workplace for its workers in
response to an Epidemic/Pandemic event. An epidemic is a disease that affects a large number
of people within a community, population, or region. A pandemic is an epidemic that has spread
to multiple countries or continents across the world.
The EPR Plan follows industry guidance developed by the World Health Organization (WHO),
League of Minnesota Cities (LMC), the State of Minnesota, which is based upon Centers for
Disease Control and Prevention (CDC), Minnesota Department of Health (MDH) guidelines,
Minnesota’s Occupational Safety and Health Administration (Minnesota OSHA) statutes, rules,
and standards, and Minnesota’s relevant and current executive orders. In case of a conflict
between this plan and any applicable state or federal law, including but not limited to any Order
of the Governor of Minnesota, the applicable state or federal law shall govern.
World Health Organization (WHO)
“Continuum of Pandemic Phases”
The World Health Organization (WHO) uses a risk assessment process that is broken down into
four phases that depict the continuum of pandemic phases. They are interpandemic, alert,
pandemic, and transition phases.
Center for Disease Control and Prevention (CDC)
The Center for Disease Control and Prevention (CDC) uses an Influenza Risk Assessment Tool
(IRAT) to measure potential pandemic risk. The 10 risk elements which can be grouped into
three overarching categories: “properties of the virus (4 elements),” “attributes of the
population (3 elements),” and “ecology & epidemiology of the virus (3 elements).”
The CDC also uses a tool called Pandemic Severity Assessment Framework (PSAF). The PSAF uses
information available from surveillance, investigations, initial case series, and other sources to
help predict how severe the impact of the pandemic will be compared with past seasonal and
pandemic experiences.
Epidemic/Pandemic Response Plan (“EPR Plan”)
The CDC uses PSAF to determine the impact of the pandemic, or how “bad” the pandemic will
be. There are two main factors that can be used to determine the impact of a pandemic. The
first is clinical severity, or how serious is the illness associated with infection. The second factor
is transmissibility, or how easily the pandemic virus spreads from person-to-person. These two
factors combined are used to guide decisions about which actions CDC recommends at a given
time during the pandemic.
(1918: Spanish Flu Deaths 675,000 US – 50,000,000 WW, 1957: H2N2 Asian Flu Deaths 116,000 US – 1.1 million WW, 1968: H3N2 Hong Kong Flu
Deaths 100,000 US and 1,000,000 WW, 2009: H1N1 Swine Flu Deaths 12,469 US – 363,550 WW, 2006-07 H5N1)
Similarly, the CDC has identified intervals that the pandemic event transitions through.
Pandemic Intervals Framework (PIF) consists of 6 interval which are investigation, recognition,
initiation, acceleration, deceleration, and preparation. When there is a suspected virus outbreak
the World Health Organization (WHO), the Center for Disease Control and Prevention (CDC) and
the Minnesota Department of Health (MDH) will investigate to identify the type of outbreak
during the pre-pandemic intervals. Once a pandemic has been identified the event will transition
and cycle from initiation, acceleration, deceleration and preparation as seen in the chart and will
have a pronounce bell curve that reflects the number of diagnosed cases. The pandemic will
continue to cycle through these four intervals until such time that the pandemic is alleviated.
This cycling has been described as wave of illness
Epidemic/Pandemic Response Plan (“EPR Plan”)
EPR PLAN ACTIVATION
Coordination Team
The M-Team will serve as the initial coordination team prior to, and after, activation of the EPR
Plan. The City Manager and the Emergency Management shall discuss the situation with the M-
Team. A determination will be made if the appropriate staff are involved based on the situation.
Additional staff may be required to join the team.
The responsibilities of the coordination team include gathering relevant information on the
epidemic/pandemic from various health organizations, State agencies and Federal agencies. This
information needs to be reviewed to determine the City’s actions, which may include
monitoring the situation, preparing, or reacting to the epidemic/pandemic.
o Monitoring includes gathering information from the CDC, MDH, WHO, FEMA, HSEM,
LMC, and other professional agencies. All information gathered needs to be reviewed by
the coordination team on a periodic basis. Based on gathered information, it may be
recommended that staff review various policies, procedures and plans sources. All City
staff and City Council should be updated with regular communications keeping them
informed on the activities of the coordination team.
o Preparing by the coordination team includes identifying how the epidemic/pandemic
may impact operations and staff. The goal is to identify and develop strategies to
mitigate these anticipated impacts. The coordination team will develop general
guidelines for all departments to follow.
o Reacting includes implementing new policies and procedures specific to the
epidemic/pandemic. Consideration should be given to the need for declaration of a local
emergency.
Epidemic/Pandemic Response Plan (“EPR Plan”)
Department Roles and Responsibilities
In the preparation stage, each department manager should meet with their first-line supervisors
to discuss how the epidemic/pandemic may impact their department operations and staff. The
goal is to identify and develop strategies to manage and mitigate the anticipated impacts
specific to each department. Each department should take time to review their portion of the
Continuity of Operations Plan (COOP) and identify information that needs to be updated.
Additionally, each department shall be responsible for meeting all requirements and mandates
set by the coordination team. Each department may add measures that exceed the City’s
requirements to reduce or minimize the effect of the epidemic/pandemic on their department’s
staff.
Specific Roles and Responsibilities
Mayor
A local emergency declaration may be made by the mayor. It may not be continued for a period
in excess of three days except by or with the consent of the governing body of the political
subdivision.
City Council
Confirmation/Extend the local emergency declaration
City Manager and Emergency Management Director
• Activate various emergency plans
• Liaison to City Council/Mayor
M-Team (initial Coordination Team)
The Coordination Team is initially comprised of the department head from each City
department. Each department head brings unique professional expertise, knowledge and
skillsets that complements the process of monitoring, planning and reacting to an
epidemic/pandemic. For unique situations, other staff may be added to the team.
City Manager (City Manager, Human Resources, Legal)
• Coordinate staff within the Managers office
• Provide direct support to all departments
• Ensure City Council meetings and other activities run smoothly
Deputy City Manager / Human Resource Director
• Coordinate all matters related to personnel
• Employee communications
• FMLA/Leave benefits support
• Worker’s compensation
• Support critical services
• Identify potential employee handbook policy changes and makes proposed changes
City Attorney
• Coordinate all matters requiring legal action and review
• Provide legal advice
• Prepare council actions related to local emergency
• Review contracts and agreements related to EPR measures
Epidemic/Pandemic Response Plan (“EPR Plan”)
• Monitor state, federal and local mandates and litigation
• Conduct legal research
• Support other City departments on compliance and enforcement matters
• Manage open meeting law issues and assisting with external messaging.
• Litigation management
• Support critical services
Communications Department
• Coordinate all internal and external messaging related to the endemic/pandemic
• Administer the City’s Communications Plan
• Develop messages consistent with messaging from the CDC, MDH and other identified
sources of information
• Monitor social media
• External communications (websites, social media, email releases, print
publications/notices, news releases)
• Support internal communications
• Coordinate media relations
• Coordinate continued broadcast of public meetings
Finance Department (Finance, General Services, IT, Motor Vehicle Licensing)
• Coordinate all activities related to the flow of monies
• Payroll
• Benefit Administration
• Utility billing
• Accounts payable – insurance payments
• Maintain access to server
• Equipment maintenance
• Phone services and repair
• Tracking costs, material costs, labor costs related to the endemic / pandemic
• Convert users from desktops to laptops
• Add VPN for all users
• Install software as needed for employees to meet and communicate virtually
Physical Development Department (Engineering, Inspections, Planning)
• Support with implementation of physical barriers
• Collaborate with state, county, other local governments and non-profits regarding the
distribution of financial and other supportive resources to businesses, residents, tenants
and landlords.
• Maintaining continuity of services for permitting, inspections, improvement projects,
etc.
• Emergency procurement & contracting
• Mapping/GIS for Public Safety
• Right Of Way. Storm water, Tree, Landscape permits
• Time sensitive building inspections
• Land Use Applications (in process, comply w/statutory timeframes)
Public Works Department (Parks, Streets, Utilities, and Vehicle Maintenance)
- Make and install barriers, signs, and implement engineered measures to reduce virus
spread
- Maintain building heating, ventilation and air conditioning (HVAC) systems
- Maintain access and security for facilities
Epidemic/Pandemic Response Plan (“EPR Plan”)
- Collect public area garbage
- Distribute potable water
- Convey sanitary sewer
- Flood control
- Emergency infrastructure repair
- Snow removal as needed
- Recycling as part of debris removal and disposal
- Maintain City fleet vehicles and equipment
Police Department
• Maintain normal patrol operations
• Respond to 911 calls for service and other emergency calls
• Assist at Close Points of Distribution (CPOD) with security measures
• Assist with distribution of PPE
Fire Department
• Continue to provide basic emergency fire and rescue services
• Emergency and disaster response functions
• Fire suppression
• Emergency medical
• Disaster recovery assistance
• Coordinate the purchase and distribution of PPE
Parks & Recreation Department (Brookview, Golf, 316)
• Provide facility support for any pandemic needs,
• Develop alternative methods/opportunities for service delivery,
• Manage facilities and services based on current mandates,
• Act as point of delivery for any pandemic distribution needs, etc.
• Maintain building heating, ventilation and air conditioning (HVAC) systems
• Brookview is a Red Cross Shelter facility
Strategies to minimize the spread of disease (Mitigation
Measures)
Understanding how viruses spread
There are multiple methods to reduce and/or prevent the transmission of diseases through a
pathogen. Each of method is directed at minimizing exposure. Diseases can be transferred to us
from objects, animals and other persons. Each infectious disease possesses unique
characteristics on how it spreads. The four general ways that a person can be exposed to
diseases is by inhalation, digestion, injection, and absorption.
• Inhalation - breathing in air or other gases that enters the lungs that contains a
pathogen. The quantity, size of droplets, and amount of time breathing in a pathogen
are variables related to how easily a pathogen is transmitted in the air.
• Digestion - physically introducing a pathogen into your mouth and digesting it by
swallowing.
• Injection - coming in contact with an object or needle that has a pathogen on it and
introducing it under your skin
• Absorption - the process or action by which a pathogen on the skin surface is absorbed
(enters your body through the skin surface).
Epidemic/Pandemic Response Plan (“EPR Plan”)
Health Screening for Symptoms
Employees
Employees are required to actively monitor their own health. Each day, employees are required
to screen themselves for symptoms identified by current CDC and MDH guidance.
Symptoms might include:
• Not feeling good
• Persistent cough
• Runny nose
• Sore throat
• Fever
• Shortness of breath
• Chills
• Nausea, vomiting, or diarrhea
• Loss of smell or taste
• Fatigue
• Headache
• Other symptoms as identified by current CDC and MDH guidance
Customers and Vendors
Customers, vendors and contractors are expected to adhere to City mandates that the City
employees are required to monitor their own health for symptoms identified by current CDC an
MDH guidance.
Non-Pharmaceutical Interventions (NPIs)
Community mitigation measures aim to slow the spread of viruses in the workplace by using
Non-Pharmaceutical Interventions (NPIs). They can be used from the earliest stages of a virus
outbreak, including the initial months when the most effective countermeasure—a vaccine—
might not yet be broadly available. NPIs are readily available behaviors or actions, and response
measures employees can take to help slow the spread viruses in the workplace. Enhanced
understanding of such interventions, and the capacity to implement them in a timely way, can
increase community resilience during an epidemic/pandemic. Using multiple NPIs
simultaneously, also referred to as layering, can reduce virus transmission even before
vaccination is available. NPIs all people should always practice are particularly important during
a pandemic. These everyday preventive actions include:
Stay at home
If you are not feeling well or are experiencing symptom(s) identified by CDC and MDH guidance.
Sick employees should follow CDC and MDH recommendations for isolation/quarantine.
Employees should not return to work until the criteria to discontinue isolation/quarantine are
met, in consultation with healthcare providers and state and local health department’s
guidance. For a fever, stay home at least 24 hours after you no longer have a fever or signs of a
fever without the use of fever-reducing medicines. Guidance by the CDC and MDH on various
symptoms will need to be strictly followed. (Voluntary home isolation, stay home when sick)
Epidemic/Pandemic Response Plan (“EPR Plan”)
• Isolation - separating sick people or people that have been exposed to a contagious
disease from people who are not sick.
• Quarantine - separates and restricts the movement of people who were exposed to a
contagious disease to see if they become sick.
**Protocols for isolation and quarantine may vary based on the nature of job duties, contact
with the public and contact with co-employees. If job or department specific protocols differ
from the universal protocols, it will be noted as such.
Cover your coughs and sneezes
Cover your nose and mouth with a tissue when you cough or sneeze. This will block the spread
of droplets from your mouth or nose that could contain germs and pathogens. (Respiratory
etiquette)
• www.cdc.gov/healthywater/hygiene/etiquette/coughing_sneezing.html
Wash your hands
Wash your hands often with soap and water for at least 20 seconds. Use at least a 60% alcohol-
based hand sanitizer if soap and water are not available. (Hand hygiene)
Routine and frequent hand washing. Washing with plain soap, hand sanitizer lotion, alcohol or
other antiseptic-based hand wash products eliminates virus and pathogens on your skin. It is
important to wash hands even if protective gloves have been worn. Gloves are not a substitute
for hand washing.
• www.cdc.gov/handwashing/when-how-handwashing.html
• www.cdc.gov/handwashing
• https://youtu.be/d914EnpU4Fo
Personal hygiene
Personal hygiene is how you care for your body. This practice includes bathing, washing your
hands, brushing your teeth, and more. Every day, you encounter millions of outside germs,
viruses and pathogens. They can linger on your body, and in some cases, they may make you
sick. Personal hygiene practices can help you and the people around you prevent illnesses. They
can also help you feel good about your appearance.
• Avoid touching your eyes, nose, and mouth. Germs and pathogens spread this way.
• Try to avoid close contact with sick people
• Routine cleaning of frequently touched surfaces
• Depending on the type and severity of the pandemic other NPI’s may be necessary.
Employers should be prepared to take these additional actions as recommended by
MDH and CDC.
Social Distancing
Social distancing measures are intended to prevent the spread of a contagious disease by
maintaining a physical distance between people and reducing the number of times people come
into close contact with each other. Measures range from spatial distancing and restricted
movement and travel (paths of travel, directions of travel, and frequency of travel).
• Decrease the frequency and duration of contact among people at work.
• Threat-appropriate travel and border health measures
Epidemic/Pandemic Response Plan (“EPR Plan”)
Community Level Interventions
Community-level interventions can be added during pandemics and implemented in a graded
fashion depending on the severity of the pandemic. These include:
• Measures aimed to reduce social contacts between people in schools, workplaces, and
other community settings.
• Requiring appropriate PPE based on the current epidemic/pandemic
• Restricting nonessential travel within the City of Golden Valley
Engineered Controls
Barriers
Strategies designed to protect workers from biological hazards by placing a barrier between the
worker and the hazard or by removing a hazardous.
Surface Cleaning (routine surface cleaning)
Cleaning and disinfecting are effective ways to prevent the spread of illnesses and disease. In
most situations, cleaning alone can remove most germs, viruses, bacteria, pathogens on
surfaces. After cleaning, surfaces should be disinfected using disinfecting wipe or approved
chemicals that work by killing any remaining germs, viruses and pathogens on the surface.
• https://www.cdc.gov/healthywater/hygiene/disinfecting-bleach.html
Ventilation Systems
Fresh air being brought into the workplace, limited air recirculation, and proper use and
maintenance of ventilation systems will improve air quality and reduce exposure to airborne
contaminants. Heating Ventilation Air Conditioning (HVAC) adjustments may include:
• Follow recommendations from the American Society of Heating, Refrigerating and Air-
Conditioning Engineers (ASHRAE). www.ashrae.org/technical-resources/resources
• Continuously maximize fresh air into the workplace, and eliminate air recirculation as
much as possible
• Maintain relative humidity levels of RH 40%-60%
• Keep systems running 24/7 to enhance the ability to filter contaminants out of the air
• Check and rebalance the HVAC system to provide negative air pressure whenever
possible
• Minimize airflow from blowing across people.
• Changing air filters on a more frequent basis and with a higher quality filter
• Adding bipolar ionization systems to the HVAC equipment
Pharmaceutical Interventions
Pharmaceutical interventions are mitigation measures aimed at identifying and countering the
pathogen causing widespread illness. Once developed, the ability to identify the presence of a
known pathogen and how it spreads will more precisely determine countermeasures to limit the
spread of the disease. Countermeasures would include testing, prophylactics and vaccinations.
• Testing identifies who has contracted the disease and will determine actions to be taken
such as isolating verses quarantining.
• Prophylactic is a medicine or course of action used to prevent the spread of disease
Epidemic/Pandemic Response Plan (“EPR Plan”)
• Vaccination is the administration of a vaccine to help the immune system develop
immunity from a disease
Administrative Actions (as need) to maintain operations
The implementation of the various emergency plans will require support from Human
Resources, Legal and the City Manager. There are many policies and procedures that will need
administrative review, City Manager approval and possibly City Council approval. Administrative
actions are directed at policies and procedures that directly impact staff. Examples of
administrative actions to consider include policies covering:
• Leaves related to the epidemic/pandemic
• Staff with underlying medical conditions
• Modification of work schedules
• Telework - Virtual working
• Situations involving family medical leave act (FMLA)
• Expectations of staff pertaining to various epidemic/pandemic issues
• Health screening, staying home, being sent home and notification of exposed workers
• Contact tracing
• Isolation and quarantine
• Work travel
• Vaccinations
• Sick leave flexibility
• Flex time
Personal Protective Equipment (PPE)
Personal protective equipment (PPE) refers to protective clothing, helmets, gloves, face shields,
goggles, facemasks and/or respirators or other equipment designed to protect the wearer from
injury or the spread of infection and illness. When an infection outbreak affects a broad
population in the United States, the Centers for Disease Control and Prevention (CDC), is
responsible for making specific recommendations for infection control measures in different
circumstances and settings.
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. G. Approve Resolution No. 22-047 to Update the Crisis Communications Plan
Prepared By
Cheryl Weiler, Communications Director
Summary
The City’s updated Crisis And Critical Issues Communications Plan reflects recent staff changes. Its
appendices (not attached) include additional messaging examples indicated by events and situations of
recent years (pandemic, civil unrest, and drought).
Financial Or Budget Considerations
None
Recommended Action
Motion to Approve Resolution No. 22-047 Updated the Crisis and Critical Issues Communications Plan
Supporting Documents
• Resolution No. 22-047 – Adopting an Update to the Crisis Communications Plan (1 page)
o Exhibit A - Crisis and Critical Issues Communications Plan (21 Pages)
RESOLUTION NO. 22-047
RESOLUTION ADOPTING AN UPDATE TO THE
CRISIS COMMUNICATIONS PLAN
WHEREAS, the City Council adopted a COVID-19 Recovery and Readiness Plan
(CORR) as an example of a plan that was developed to address all aspects of dealing
specifically with COVID-19; and
WHEREAS, On January 11, 2022, the Mayor of the City of Golden Valley found that
the world health pandemic caused by the novel coronavirus and resulting COVID-19
disease threatened the health, safety, and welfare of the members of the Golden Valley
community , would impact City operations, and continues to cause a significant impact on
the ability of public safety personnel to address any immediate dangers to the public; and
WHEREAS, on January 11, 2022, the Mayor declared that the situation was a local
emergency; and
WHEREAS, on January 11, 2022 the City Council recognized and extended the
local emergency; and
WHEREAS, the City’s Crisis Communications Plan was developed to prepare for,
respond to, and recover from an epidemic/pandemic for the purpose to ensure
uninterrupted performance of essential functions in the event of an epidemic/pandemic.
NOW THEREFORE BE IT RESOLVED, that the City Council for the City of Golden
Valley adopts the Updates to the Crisis Communications Plan attached hereto as Exhibit A.
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of May 2022
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
1
City of Golden Valley Crisis And Critical Issues Communications Plan
Crisis And Critical Issues
Communications Plan
For Internal Use Only
2
City of Golden Valley Crisis And Critical Issues Communications Plan
Introduction: What To Expect During A Crisis .....................................................................3
Initial Stages ....................................................................................................................................4
Golden Valley Crisis Communications Management Team ...........................................6
Team Structure And Team Roles ..............................................................................................8
Crisis Team Leader .....................................................................................................................8
Internal Communications Team ...........................................................................................8
External Communications Team ..........................................................................................8
Legal Team ...................................................................................................................................9
Incident Commander ...............................................................................................................9
Extended Team Responsibilities ..........................................................................................9
Situational Assessment ...............................................................................................................10
Determine Crisis Level And Identify Necessary Response Time ...............................10
Client Internal Communication Outreach Assessment ..................................................11
Audience Identification ...............................................................................................................12
Social Media Outreach ................................................................................................................14
Message Development ...............................................................................................................15
Stakeholder Outreach ..................................................................................................................17
Publicity Policy ...............................................................................................................................17
Media Spokesperson ....................................................................................................................18
Media Outreach .............................................................................................................................19
Press Statements .......................................................................................................................19
Press Releases .............................................................................................................................19
Media Advisories .......................................................................................................................19
News Conferences .....................................................................................................................20
Media Interviews .......................................................................................................................21
Media Contact Log ....................................................................................................................21
Appendix 1: Analysis Worksheets ............................................................................................23
Appendix 2: Media And Messaging Worksheets ................................................................25
Contents
3
City of Golden Valley Crisis And Critical Issues Communications Plan
Introduction:
What To Expect During A Crisis
Time is critical when a crisis hits. No matter how prepared you are, you can expect the following:
• The first few hours and stages of the crisis will be the most critical (see Initial Stages Checklist on page 4).
• All of the information you need may not be immediately available.
• You may have to make a rapid series of decisions.
• The outside spotlight may be on you.
• Internally, you may encounter conflicting advice.
• It may be difficult to maintain a long-term perspective.
• There may be a difference between facts and perception.
• You will not have total control.
This plan includes the most important steps to follow to engage crisis communication management
immediately.
4
City of Golden Valley Crisis And Critical Issues Communications Plan
Initial Stages
The first stages of a crisis are the most crucial. This stage-by-stage summary of what should occur will serve as a
guide for most crisis situations (see Initial Stages Checklist in Appendix 1A). It should be reviewed and up-
dated as needed.
Stage 1
Contact The First Alert Team
The members of the First Alert Team are the Crisis Communica-
tions Management Team’s leaders and should be the first team
members contacted in a crisis situation (see Crisis Communica-
tions Team Contact Information in Appendix 1B). They will help
determine if the situation is an actual or potential incident (see
Incident Checklist in Appendix 1C), if the City Council should
be notified, and if the Crisis Communications Management Team
should be convened to manage the City’s message. They will be
the points of contact before, during and after the crisis.
First Alert Team Responsibilities
• Receive initial notification of an incident that may have significant impact and determines if a crisis exists.
• Determine if it is appropriate to assemble the Crisis Communications Management Team for addressing the
issue.
• Notify City Council
• Convene the Crisis Communications Management Team to address the issue as needed.
• Determine if it is appropriate to contact Padilla’s Crisis Communications Team.
Assemble The Crisis Communications Management Team
Led by the First Alert Team, the Crisis Communications Management Team meets (in person and/or using the
Crisis Phone Line) and works through the following questions using the Incident Response Form in
Appendix 1D).
• Is there continuing danger/fallout/ramifications?
• What important information is missing or in con-
flict?
• What is the customer risk?
• What is the consumer risk?
• What is the public risk?
• What is the employee risk?
• What is the legal risk?
• Who else needs to be involved (HR, legal, opera-
tions, etc)?
• Assign roles and responsibilities.
• Assess operational issues.
• Notify appropriate local, state, or federal public
safety and regulatory officials.
• Establish on-site crisis management center, if ap-
propriate.
• Check Internet/social media for coverage sur-
rounding the crisis (ongoing).
• Remind employees/elected officials about the
media policy not to speak with media.
Tim Cruikshank, City Manager
Cheryl Weiler, Communications Director
First Alert Team
Crisis Line available 24/7
1-877-7737-911
Padillia
Crisis Communications Team
5
City of Golden Valley Crisis And Critical Issues Communications Plan
In conjunction with the First Alert Team:
• Prepare key messages and public statement or
response(s) to key audiences. All public/media
statements and key messages must first be re-
viewed by the First Alert Team.
• Follow social media postings to assess whether a
response is needed and what that response will
be.
• Prepare a script for office and front desk staff to
direct inquiries to appropriate contacts.
• Assign and prepare a media spokesperson to
answer questions.
• Coordinate public statements.
• Respond to media calls and keep track of calls
with the Media Contact Log.
• Evaluate need for internal communication.
Stage 2
• Determine method of communicating with
media (eg, press statement, news briefing, indi-
vidual interviews, news release, etc).
• Prepare news conference space (if needed),
assess backdrop, entrance/exit space for media
spokesperson(s), and audio capabilities.
• Distribute statement to key media.
• Determine communications for website and so-
cial media channels (including GV Emergency). A
“dark site” is a crisis website prepared in advance
of a crisis that remains dark and becomes live
and visible on the web only when a crisis oc-
curs. The dark site is housed on an off-site server;
it will be a place to post statements and other
pertinent information about the crisis going
forward.
• Notify other appropriate audiences.
• Respond to media calls.
• Monitor and react, as necessary, to media and
internet coverage.
• Continue tracking media and social media cover-
age
Stage 3 And Ongoing
• Continue notifying key audiences.
• Review/update public statement.
• Distribute updated communications to appropri-
ate audiences.
• Continue responding to media calls.
• Continue tracking media and social media cover-
age.
• Re-evaluate need for internal communication or
updated internal communication.
6
City of Golden Valley Crisis And Critical Issues Communications Plan
Golden Valley
Crisis Communications Management Team
Role Of Crisis Communications Management Team
This team will convene immediately to respond to warning signals of a crisis and to execute the City’s Crisis
Communications Plan in emergency situations. The Team will:
• analyze the situation
• formulate a plan to mitigate damage of the City of Golden Valley brand
• implement the plan of action
• inform the City Council
Subject matter experts may be added to the Crisis Communications Management Team based on the nature
and scope of the crisis and the need for additional experts or spokespersons on the subject.
After initial assessment, the Crisis Communications Management Team will determine involvement from other
departments and the City Council. The Extended Team will support the Crisis Communications Management
Team, carrying out specific tasks as directed/needed.
Crisis Communications Management Team
Extended Team
Finance Legal CommunicationsPublic Safety
(Fire/Police/
Public Works)
HR IT
First Alert Team
Crisis Communications Management TeamCity Council
7
City of Golden Valley Crisis And Critical Issues Communications Plan
Golden Valley Crisis Communications Management Team
Title Name Work Phone
City Manager Tim Cruikshank 763-593-8003
City Attorney Maria Cisneros 763-593-8096
Communications Director Cheryl Weiler 763-593-8004
Finance Director Sue Virnig 763-593-8010
Fire Chief John Crelly 763-593-8065
Human Resources Director/
Deputy City Manager
Kirsten Santelices 763-593-3989
Parks & Recreation Director Rick Birno 763-512-2342
Physical Development Director Marc Nevinski 763-593-8008
Police Chief Virgil Green 763-512-8059
Public Works Director Tim Kieffer 763-593-3960
Padilla 1-877-7737-911
Golden Valley Extended Team (Subject Matter Experts)
Title Name Work Phone
Brookview Facility Supervisor Greg Simmons 763-512-2367
Catering & Restaurant Manager Wendy Maanum 763-512-2314
City Engineer Jeff Oliver 763-593-8034
Assistant Fire Chief Bethany Brunsell 763-593-3977
Assistant Fire Chief 763-593-8080
Equity and Inclusion Manager Kiarra Zackery 763-593-8045
Golf Maintenance Supervisor Mike Ward 763-512-2356
Golf Operations Manager Ben Disch 763-512-2315
IT Manager Adam Knauer 763-593-8015
Assistant Police Chief Alice White 763-512-2502
Assistant Police Chief 763-512-2503
Park Maintenance Superintendent Al Lundstrom 763-593-8046
Street and Vehicle Maintenance Superintendent Marshall Beugen 763-593-8085
Utilities Maintenance Superintendent Joe Hansen 763-593-8038
Golden Valley City Council
Title Name Phone
Mayor Shep Harris 612-219-8531
Council Member Maurice Harris 612-567-2584
Council Member Denise La Mere-Anderson 763-593-8001
Council Member Gillian Rosenquist 763-529-9279
Council Member Kimberly Sanberg 612-584-1333
8
City of Golden Valley Crisis And Critical Issues Communications Plan
Team Structure And Team Roles
Crisis
Communications
Team Leader
Leads crisis response. Directs
teams without getting into the
work. Orchestrates the work
but does not necessarily make
every decision.
• Works with entire Crisis Team
to develop the appropriate
response strategy.
• Directs the respective ac-
tions by each team.
• Approves and oversees all
communication actions
taken related to an incident.
• Serves as a primary spokes-
person.
• Ensures the team is follow-
ing company values and
crisis guidelines.
• Other responsibilities:
Internal
Communications
Team
Responsible for communica-
tion to all internal audiences
(typically defined as employees,
employee families, volunteers,
and council members). Also re-
sponsible for all communication
regarding benefits impacted by
the issue. This role is typically
filled by someone in human
resources.
• Coordinates all internal com-
munications to staff, volun-
teers, council members, etc.
• Ensures all relevant policies
and procedures are followed
during the incident; secures
all necessary documentation
that may be needed for legal
claims.
• Other responsibilities:
External
Communications
Team
Responsible for managing
all aspects of the response to
customers and media, including
social channels. Also serves as
one of the primary spokesper-
sons for the company. This role
is typically filled by a person in
PR, marketing, or sales.
• Works with the internal and
legal teams to develop all
messaging and materials to
be used in communicating
to all key audiences.
• Prioritizes communication to
key customers.
• Tracks media and social me-
dia coverage and provides
updates to the entire team.
• Coordinates or handles all
media interviews.
• Other responsibilities:
Crisis Communications Team Leader
Internal
Communication
External
Communication Legal Incident
Commander
9
City of Golden Valley Crisis And Critical Issues Communications Plan
Extended Team Responsibilities
Communications
• Communicate with regulatory
bodies and provide required
reporting.
• Brief crisis team leadership on
potential short- and long-
term impacts.
Legal
• Identify legal resources in
area(s) where company oper-
ates.
• Advise on legal aspects of
situation.
• Manage documents during
crisis for potential use in legal
proceedings.
Finance
• Brief crisis team on financial
ramifications of actions.
• Track all expenses related to
crisis.
• Identify financial resources in
area(s) where company oper-
ates.
Human Resources
• Maintain copies of all person-
nel records.
• Answer pay and benefit ques-
tions.
• Monitor employee morale;
advise team on employee
communications.
• Provide links to employee
assistance plans and other
external resources.
IT
• Maintain active disaster
recovery plan for all technical
services in keeping with IT
corporate plan.
• Coordinate resources to en-
sure resumption/continuation
of IT services.
• Ensure redundancies of sys-
tems and backups of key data
kept at various
locations.
Public Safety (Fire/
Police/Public Works)
• Establish command post.
• Evaluate scene and campus
security. Coordinate with
other agencies for additional
staff. Establish route security
for offsite relocation of critical
assets if needed.
• Evaluate infrastructure.
• Identify ongoing life-threat-
ening issues.
• Inform proper higher authori-
ties (BCA, HCSO, FBI, MDH,
MPCA, DNR, etc) if warranted.
• Ensure continuation of emer-
gency services, may require
other agencies to help.
External Counsel
• Outside legal counsel as
required
• Outside crisis communica-
tions counsel as required
Legal Team
Handles all communication to government leaders
or legal representatives. Also leads the investiga-
tion into the issue. This role is usually filled by the
company’s legal department.
• Quickly reviews all messaging and communica-
tion materials prior to distribution.
• Provides legal guidance to the Crisis Team as
needed.
• Leads the investigation into the incident.
• Ensures all applicable laws are being followed.
• Other responsibilities:
Incident Commander
Manages the incident on the ground with a focus
on operations. Often used in situations like natural
disasters, active shooter, major accidents. Manages
the response to the crisis, including coordination
with local emergency responders. This role is typi-
cally handled by someone in operations.
• Completes Incident Report Form.
• Manages all operational aspects of the incident
(police, fire, rescue).
• Responsible for returning the facility back to
normal operating procedures.
• Other responsibilities:
10
City of Golden Valley Crisis And Critical Issues Communications Plan
Situational Assessment
The Crisis Communications Management Team will assess the situation, determine facts, and begin delegation.
After this assessment, it may be appropriate to add subject matter experts to the Crisis Communications Man-
agement Team (both internal and external).
* Note: In some cases, the media may be alerted to the situation before all of the facts can be determined and
the situational assessment complete. In this case, it is important to provide the media with a statement indi-
cating the situation is under investigation, and that as soon as more information is available it will be provided.
If appropriate, a social media update should also accompany this brief media statement outreach.
Determine Crisis Level And Identify Necessary Response Time
Level Characteristics Response Time
4
HIGHLY
INTENSE
Media have immediate and urgent need for informa-
tion about the crisis.
Immediate response (0-1 hour)
required. Opening statement of
empathy/caring may need to
come before key messages are
developed (within 30 minutes).
One or more groups of individuals express anger or
outrage.
Broadcast and print media appear at location for live
coverage.
3
INTENSE
Crisis causes growing attention from local and regional
media.
Immediate response (1-2 hours)
required.
Media, stakeholders, and community partners are
present at location.
Affected and potentially affected parties threaten to
talk to the media.
2
MODERATELY
INTENSE
Crisis situation may/may not have occurred; the situa-
tion is attracting slow, but steady media coverage.
Respond if necessary (24-72
hours). Continue to monitor the
situation, develop messaging, and
be prepared to respond quickly if
situation escalates.
External stakeholders (government agencies, industry
trade organizations) receive media inquiries.
The public at large is aware of the situation/event, but
it is attracting very little attention.
1
MINIMALLY
INTENSE
Crisis attracts little or no attention.Crisis Communications Manage -
ment Team should monitor the
situation closely. Pre-event information requests are received.
Public and/or media are virtually unaware of the crisis.
11
City of Golden Valley Crisis And Critical Issues Communications Plan
Client Internal Communication
Outreach Assessment
The Crisis Communications Management Team will assess the situation, determine facts, and begin delegation.
Each situation will require an assessment for communicating throughout the organization (see Communication
Outreach Assessment form in Appendix 1E).
Communications shared with the City‘s communications targets are NOT intended to be shared with others
internally or externally unless noted in the communication.
Level Characteristics Golden Valley
Communication Targets
4
HIGHLY
INTENSE
Media have immediate and urgent need for informa-
tion about the crisis.
All staff, elected, and appointed of-
ficials
(Communications updated ASAP)One or more groups of individuals express anger or
outrage. Perhaps safety is at the heart of the issue.
Widespread internal and external discussion (ie,
shooting at location).
3
INTENSE
Crisis causes growing attention from local and re-
gional media.
All staff (where issue is occurring),
elected officials, pertinent appoint-
ed officials
(Communications updated 1-2
hours)
Media, stakeholders and community partners are
aware and discussing situation.
Traditional and mainstream media active. (ie, nation-
wide story).
2
MODERATELY
INTENSE
Crisis situation may/may not be attracting media
coverage or discussion with key stakeholders. Cover-
age/discussion is likely to intensify (ie, upcoming
news story).
Direct communications to Crisis
Communication Management Team
and staff (where issue is occurring),
elected officials, pertinent appoint-
ed officials
(Communications updated daily/
TBD by situation developments)
External stakeholders (government agencies, in-
dustry trade organizations/partners) receive media
inquiries.
The public at large is aware of the situation/event,
but it is attracting very little attention.
1
MINIMALLY
INTENSE
Crisis attracts little or no attention.Direct communications to Crisis
Communication Management Team
and staff (where issue is occurring)
(Likely single communication)
Pre-event information requests are received.
Public and/or media are virtually unaware of the
crisis. Internal discussion is minimal (ie, workplace
accident).
12
City of Golden Valley Crisis And Critical Issues Communications Plan
Audience Identification
After gathering as much information as possible about the crisis, it is important to understand which audiences
the City needs to reach with it. There are many potential audiences that will want information during and follow-
ing an incident, and each has its own needs. Consider the level of the crisis and how potential audiences would
want to be informed.
1. Identify potential audiences.
2. Determine their need for information.
3. Identify who within the City is best able to communicate with that audience and appoint that person as audi-
ence spokesperson.
Compile contact information for each audience in advance of any crisis so it is immediately accessible during an
incident. Lists should be updated regularly, secured to protect confidential information, and available to autho-
rized users/members of the Crisis Communications Management Team.
Internal Audiences
City of Golden Valley
City Council/Employees/Staff
Based on the level of the crisis, this audience can
include all City of Golden Valley elected officals,
employees, and their families. Low-level crises may
not require notification of all employees.
If there is potential for an employee or employee
group to hear about the crisis from the news media,
it is important they be included as an audience.
Remind elected officials and staff that all media
inquiries should be referred to the designated
spokesperson and that they should refrain from
commenting.
If the incident involved death or serious injury, close
coordination between the City of Golden Valley
management, human resources, and public agen-
cies is needed.
Appropriate channels of communication: In-Per-
son, Phone, Email (for lower-level crises)
Recommended spokesperson: City Manager
External Audiences
County Officials (ie, Hennepin County)
Communications with county officials (Hennepin
County) depends on the nature and severity of the
incident and regulatory requirements. On-site inju-
ries and/or deaths, environmental incidents, and ac-
tions involving tampering, contamination, or quality
require notification of appropriate county officials.
Appropriate channels of communication: Phone,
In-Person
Recommended spokesperson: City Manager
State Officials (State Reps, Senators,
etc)
Communications with state officials depends on the
nature and severity of the incident and regulatory
requirements. On-site injuries and/or deaths, envi-
ronmental incidents, and actions involving tamper-
ing, contamination, or quality require notification of
appropriate government officials or regulators.
Appropriate channels of communication: Phone,
In-Person
Recommended spokesperson: City Manager
13
City of Golden Valley Crisis And Critical Issues Communications Plan
Citizens/Community
If the crisis could impact the surrounding commu-
nity, then the community becomes an important
audience. The message should include advisements
to the public of hazards, risks, and any actions they
should take to protect themselves.
Appropriate channels of communication: Media
Statement, News Conference
Recommended spokesperson: City Manager
League of Minnesota Cities
The League of Minnesota Cities may be an impor-
tant audience depending on the situation.
Appropriate channels of communication: Phone,
In-Person
Recommended spokesperson: City Manager
News Media
If the incident is a high-level crisis, the news media
will be on scene or calling to obtain details. There
may be numerous requests for information from lo-
cal, regional, or national media. Prioritizing requests
and developing press releases/talking points can
assist with the need to communicate quickly and
effectively. Remember, any information released to
the news media can and likely will reach all afore -
mentioned audience segments.
Appropriate channels of communication: Media
Statement, News Conference, Press Release
Recommended spokesperson: City Leader (TBD
based on issue)
14
City of Golden Valley Crisis And Critical Issues Communications Plan
Social Media Outreach
Social media is an effective tool for monitoring and
engaging public response during a crisis. During a
crisis, being active on social channels can counterbal-
ance negative or inaccurate information provided by
outside sources. Messages should be participatory in
nature and conversational, not simply a push of infor-
mation. In high-level crises it is mandatory that the
City of Golden Valley include social media communi-
cations. Failure to do so demonstrates disorganization
and disinterest.
Use social media during a crisis to:
• disseminate key messages to the public
• share video feeds of statements/news conferences
for public viewing
• respond to posts/comments/tweets with approved
key messages
• monitor what the public is saying (see Social Me -
dia Monitoring Report in Appendix 1E)
Messaging
Messages should be based on the key and supporting
messages developed by the Crisis Communications
Management Team, and they should be brief and
pertinent. They should be conversational in tone and
designed to inform and collaborate with the public,
not command and control.
Monitoring & Response
During a crisis, social media will be used as an avenue
by many stakeholders to express thoughts on the
crisis. Rather than simply using social media to push
out information, the City of Golden Valley welcomes
public input. City responses to social media conversa-
tions should be based on key messages.
Note: Those who have displayed interest by follow-
ing or commenting on a crisis, although possibly not
previously considered stakeholders, should be con-
sidered an audience and should be included in future
communication strategies during the crisis.
Tips for Responding To Comments Dur-
ing Crisis:
• Decide which comments warrant a response and
which do not.
• Do not argue and do not delete comments.
• Demonstrate empathy, emotion, and understand-
ing.
• Never send a third reply to the same party, this is
arguing (take it offline).
Identifying Social Channels And Their Uses In Time Of Crisis
Type Of Social Media Channels Use
Social Networking Facebook, Twitter, LinkedIn, Instagram,
NextDoor, Google+
Enhance coordination, provide up-
dates, and share information
Content-Sharing Media You Tube, Flickr, Vimeo Situational awareness of crisis devel-
opment in real time
Collaborating Knowledge Wikis, Podcasts, Forums Develop dialogue between stake-
holders
Blogging Social Media Twitter, Blogger, Tumblr Share facts, rapid information dis-
semination
15
City of Golden Valley Crisis And Critical Issues Communications Plan
Message Development
During a crisis, it is important that spokespeople do
not “wing it” when it comes to relaying important
information about the incident.
To prepare spokespeople and the organization,
the Crisis Communications Management Team will
develop key messages to be used for communication
during the specific crisis. Messages should only be
developed after the situational assessment has been
conducted and facts gathered.
The key messages should be used to communicate
with all identified audiences. The consistency of mes-
sages across audience groups is imperative.
Messages should follow this format:
Key Messages
Key messages demonstrate the City’s response to the
situation. To be useful, key media messages must:
• be few, usually no more than two or three. During
an emergency, people will be upset. They will have
difficulty remembering lots of information. Get the
important facts out first. In time, the public will
want more information.
• be short and concise, generally no more than a
sentence or two each. Short messages are easier
for spokespeople and the public to remember and
are more likely to be conveyed without editing by
the media.
• be in writing. Writing the key messages down
ensures they are short, concise, and understand-
able. It also serves as reference for the entire team
throughout the crisis.
Supporting Messages
After identifying the two to three appropriate key
messages, supporting messages should be developed
for each of them. Supporting messages are action
statements that show what the City of Golden Valley
is doing to respond to the situation or what response
the community and/or stakeholders should be taking.
Examples of communications that should be devel-
oped from the key messages:
• Media statements/press releases
• Website updates and/or notification
• Talking points and script for Call Center
• Talking points and script for office staff
• Email notifications
• Social media updates (Facebook, Twitter, etc)
• Internal notification
• Letters/communications/talking points to key
stakeholders
• News conference preparation
* Note: As additional information becomes available,
key messages may need to be further developed
and updated. Always make sure all spokespersons
have the latest messages and all communication
channels are updated.
Message Development Musts
State relevant information only. Do not start
with massive amounts of background information.
Acknowledge uncertainty. Sounding more
confident than you are rings false, sets you up to be
proven wrong, and provokes debate with those who
disagree. It is better to say what you know, what you
do not know and what you are trying to learn more
about.
Give positive-action steps. Instead of negatives,
use positive messages, such as “In case of fire, use
stairs,” and “Stay calm.” Negative messages are “Do
not use elevator” and “Don’t panic.”
Create action steps in threes. During a crisis
people remember fewer bits of information.
Use personal pronouns for the City of Golden
Valley. “We are committed to” or “We understand
the need for.”
ActionSituationResponse
16
City of Golden Valley Crisis And Critical Issues Communications Plan
Be careful about speculation. Try to stick to the
known facts. Keep in mind that too much specula-
tion weakens credibility, but people want answers.
Concentrate on describing the steps in place to get
the facts and help the audience deal with the uncer-
tainty while that process goes on.
Treat emotion as legitimate. In a crisis, people
are right to be fearful and miserable. To help people
bear their feelings, it is important to respect their
feelings, not negate them.
Establish your own humanity. Express your feel-
ings and wishes: “I wish we could give you a more
definite answer.” Touch upon your family and your
reactions to the crisis.
Offer people things to do. Self-protective action
helps mitigate fear.
Avoid The Following
Technical jargon. Instead of “epidemic” or “pan-
demic,” say “outbreak” or “widespread outbreak.”
Instead of “deployed” say “sent” or “put in place.”
Instead of “correlation” say “relationship.”
Unnecessary filler. Save background information
for news releases or fact sheets.
Attacks. Attack the problem, not the person or
organization. Be careful not to point fingers at a
specific person or group, but talk about the issue at
hand.
Promises/guarantees. State only what you can
deliver. Otherwise, promise to remain committed
to keeping people informed throughout the emer-
gency response.
Discussion of money. Discussion of the problem’s
magnitude should be in context with the health and
safety of the public or environment. Loss of property
and amount of money spent is not an acceptable
demonstration of concern.
Humor. Humor is never a good idea. Be especially
sensitive when speaking to the public.
Standby Statements
Sample response documents, including communica-
tion statements for likely scenarios, are included in
Sample Standby Statements in Appendix 2A. While
not all-inclusive, it provides a good representation of
statement examples.
The sample statements are based on possible sce-
narios outlined by the City for crisis and critical issue
situations. A crisis may fit into one or more of the
categories outlined. The possible scenarios are those
most likely to occur with the greatest impact on busi-
ness, brand, and reputation and include:
• Acts of Nature/Severe Weather
• Public Safety/Public Health
• Personnel
• Administrative/Legal
• Negative High-Profile Occurrences
• Officer Involved Shooting
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City of Golden Valley Crisis And Critical Issues Communications Plan
Stakeholder Outreach
If employees and/or the City of Golden Valley management, suppliers, customers or other stakeholders are
deemed an important audience in this crisis, an internal notification should be distributed via voicemail, email,
and posted at all City of Golden Valley offices during the crisis
In high-level crises, notification should occur within 0-1 hour. Communication should always precede any media
outreach. Whenever possible, employees and stakeholders should hear about the crisis from the City of Golden
Valley, not the media. See Appendix 2B for Sample Stakeholder Communications.
Publicity Policy
The City of Golden Valley has designated its Management Team and Communications Department to make
public statements on its behalf with reporters and other media representatives regarding matters that affect the
City and its community.
Given the changing nature of electronic communications, participation by employees in a news group, chat
session, mailing list, social networking site, or similar internet-based service in a way that may constitute a public
statement violates this policy. See Appendix 2C for the City’s Social Media Policy.
18
City of Golden Valley Crisis And Critical Issues Communications Plan
Designate A Media Spokesperson
The job of the spokesperson during a crisis is to
communicate information the public wants or
needs to know. This person’s job is vital to reducing
the magnitude of the crisis.
Early in a crisis, the spokesperson is expected to
describe:
• the incident and its magnitude (who, what,
where, when, why, how)
• the risks, both current and future
• what’s being done to respond to the incident
The spokesperson should, in most cases, be a
member of executive leadership. This conveys
the message that the City of Golden Valley is fully
vested, at the highest level, in managing and resolv-
ing the crisis. In some situations it may make sense
to appoint a back-up or supporting spokesperson
who is a subject matter expert in the area of crisis.
The spokesperson and all back-up spokespersons
or subject matter experts should be knowledgeable
about the situation at hand.
The spokesperson should be briefed with the most
current information as it becomes available.
General Recommendations For
All Spokespersons In All Settings
• Know the organization’s policies about the re-
lease of information.
• Stay within the scope of responsibilities, unless
authorized to speak for the entire organization’s
responsibility.
• Tell the truth. Be as open as possible.
• Follow-up on issues.
• Use visuals when possible.
• Do not minimize or exaggerate the key
message(s).
• Discuss only the facts and do not speculate.
• Do not express personal opinions.
• Do not show off. This is not the time to display an
impressive vocabulary.
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City of Golden Valley Crisis And Critical Issues Communications Plan
Media Outreach
The media plays an essential role in informing the
community and will do so with or without our help.
Depending on the level and duration of the crisis,
especially ones involving serious injury or death,
the number of media representatives can reach 100
or more on-site at a particular location, and numer-
ous requests for information will likely be made
by phone or email. See Appendix 2D for Media
Contacts.
Press Statements
A press statement will be the first communication
with the media following a crisis. In a highly intense
crisis, this statement will need to come before every
detail and fact is determined (within the first 30
minutes of the incident). It is important to release a
statement almost immediately so that people feel
informed and updated. The press statement can be
a written document or a verbal statement by the
media spokesperson. Additional press statements
will follow to provide additional updates – these
will be based upon key messages developed by the
Crisis Communications Management Team.
A good press statement:
• gives the City of Golden Valley’s view on the is-
sue
• has an attention-grabbing headline and first
paragraph
• includes all the necessary facts on the situation
(who, what, when, where, why, how)
• is accurate
• gives information about actions the City of
Golden Valley is taking
• invites the media to contact the City of Golden
Valley for more information
• provides the City of Golden Valley contact per-
son and phone number
• indicates when another update will be given
See Appendix 2E for the City’s press statement
template and a sample press statement.
* Note: If the initial press statement is delivered ver-
bally, it is best to decline to take questions at that
time. Questions should only be taken after all of
the facts have been gathered and key messages
have been developed.
Press Releases
A press release is designed to give all pertinent
background information on the story. It is the
preferred method of communication in a low-level
crisis. Press releases also should be used for the du-
ration of a higher-level crisis to communicate most
recent information and latest developments.
The press release should answer who, what, when,
where, why and how of the ongoing event.
Helpful Hints for Emergency
Press Releases
• Never reuse the same headline during a crisis.
• If providing a new telephone information num-
ber or website address, introduce it higher in the
press release.
• Avoid using technical terms.
• Eliminate emotionally laden words.
• Check the facts with subject matter experts.
• Do a security check—some information may be
classified.
• Do a privacy check—some information may
violate the privacy of victims/families.
See Appendix 2F for the City’s press release tem-
plate and a sample press release.
Media Advisories
The media advisory is the City of Golden Valley’s op-
portunity to alert the media to an upcoming news
conference or media briefing where we will be mak-
ing a press statement or releasing additional infor-
mation. It should be directed to reporters, produc-
ers, and editors. It should include the person(s) the
20
City of Golden Valley Crisis And Critical Issues Communications Plan
reporter can interview and what could be discussed
as well as possible photo or video opportunities.
When writing a media advisory remember:
• Include the target audience.
• Include media contact name and phone number.
• Limit advisory to one page.
• Provide a description of photo and interview op-
portunities.
• Send the advisory as early as possible before the
media event, and follow up with phone calls to
local news editors; resend advisory a few hours
prior to event, if time permits.
• If time permits, send media advisories to wire
services.
See Appendix 2G for the City’s media advisory
template and a sample media advisory.
News Conferences
A news conference can be one of the best ways to
update the media following a crisis. A news confer-
ence should be scheduled only when necessary—
when the news is important enough to affect large
populations, and when it is appropriate to dissemi-
nate urgent information to a group of reporters at
one time.
This should only be conducted after facts have
been gathered and key messages developed. All
identified City of Golden Valley spokespersons and
subject matter experts should attend the news
conference.
The purpose of the news conference is to:
• conduct media interview requests at one time
• ensure consistent information is released
• introduce the spokesperson(s) and subject mat-
ter experts to the public
• show early on that the City of Golden Valley has
a process in place to respond to the crisis
• fulfill immediate needs of the media if informa-
tion is changing rapidly or not enough is known
to issue a news release
Use the News Conference Checklist in Appendix
2H to help prepare.
Plan the date, time and location.
The news conference should occur 2–4 hours after a
crisis has occurred, depending on severity. Give the
media as much advance notice as possible. Hold the
news conference in a safe venue close to the site of
the crisis.
Alert the media.
To hold a news conference, it’s imperative to send a
media advisory email to the TV affiliates and print/
online publications that the City of Golden Valley
hopes to have attend the conference. Email is the
best method of alerting the media about a news
conference. However, making a direct phone call to
the newsroom assignment desk will also prove ef-
fective in communicating with key local influencers.
See Appendix 2D for Media Contacts.
Prepare the room.
Make sure the news conference site includes stag-
ing, chairs, a podium, and microphones. Check the
microphone and sound system. Get a mult box.
Position reporters so they can get their stories easily
without moving about. The City of Golden Valley
logo should be clearly visible on the front of the
podium or behind the speaker.
Provide media materials.
If time permits, prepare media kits including any
news releases, a list of speaker names and anything
else that is available that will help reporters write
their stories. Include fact sheets.
Be prepared.
The main spokesperson(s) should rehearse the key
messages developed for the crisis and be ready to
answer questions. Make sure the spokesperson(s)
knows what the most important information is and
how to stay focused, even if asked questions that
21
City of Golden Valley Crisis And Critical Issues Communications Plan
concern other issues. Discuss in advance which key
points will be made by each spokesperson. Des-
ignate a moderator in advance to set a clear end
time for the conference. This person will establish
any ground rules and will field reporter questions
for the spokesperson(s) to answer. Make language
spokespersons and/or translators available as nec-
essary.
Be thorough.
Make sure all questions are answered. If a spokes-
person does not know the answer to a question, a
Crisis Communications Management Team member
needs to find the answer after the news conference
and make it available to the reporter at a later time.
A member of the Crisis Communications Manage-
ment Team can ask questions during the news
conference that are important for reporters to hear.
Monitor attendance.
Have reporters check-in, and be sure to capture
their email addresses and phone numbers. This will
provide a list of who attended for follow-up infor-
mation and who did not attend so that offers for
phone interviews can be extended.
Follow up.
Identify time, place, and format for any updates.
Media Interviews
Whether conducted at the conclusion of a news
conference or as separate phone or in-person media
interviews, the Crisis Communications Manage -
ment Team will identify which questions the media
will likely ask and develop an appropriate response
for each (see Commonly Asked Media Interview
Questions in Appendix 2I and Talking To The
Media in Appendix 2J).
Reference key messages as much as possible.
Questions and responses should be documented
and distributed to the spokesperson(s) to become
familiar with and practice.
Media Contact Log
It is important to track all media inquiries received.
This will ensure follow-up with all media contacts,
establishing credibility that the situation is under
control.
The Media Contact Log (Appendix 2K) will help
evaluate the plan post-crisis. Make copies for all per-
sons who will be fielding incoming calls or emails,
and create a new log page for each inquiry.
Golden Valley City Manager Meeting
May 3, 2022
Agenda Item
3. H. Receive and File March 2022 Quarterly Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The quarterly financial report provides a progress report of the following funds:
•General Fund Operations
•Conservation/Recycling Fund (Enterprise Fund)
•Water and Sewer Utility Fund (Enterprise Fund)
•Brookview Golf Course (Enterprise Fund)
•Motor Vehicle Licensing (Enterprise Fund)
•Storm Utility Fund (Enterprise Fund)
•Equipment Replacement Fund (Capital Projects Fund)
•Brookview Center (Special Revenue Fund)
•Human Services Commission (Special Revenue Fund)
•Building Improvement Fund (Capital Projects Fund)
•Park Improvement Fund (Capital Projects Fund)
•Housing Fund (HRA)
Financial or Budget Considerations
As of March 2022, the City of Golden Valley General Fund has used $4,020,342 of fund balance to
balance the General Fund Budget. The report activity is from January 1 through March 31.
Recommended Action
Motion to receive and file and 2022 Quarterly Financial Reports
Supporting Documents
•March 2022 General Fund (2 pages)
•March 2022 Conservation/Recycling Fund (1 page)
•March 2022 Water and Sewer Utility Fund (1 page)
•March 2022 Brookview Golf Course (1 page)
•March 2022 Motor Vehicle Licensing (1 page)
•March 2022 Storm Utility Fund (1 page)
Council Manager Meeting Executive Summary
City of Golden Valley
May 3, 2022
2
• March 2022 Equipment Replacement Fund (1 page)
• March 2022 Brookview Center Fund (1 page)
• March 2022 Human Services Commission (1 page)
• March 2022 Building Improvement Fund (1 page)
• March 2022 Park Improvement Fund (1 page)
• March 2022 Housing Fund (1 page)
25.00%
Over %
2022 March YTD (Under)of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $22,116,855 0 0 ($22,116,855)0.00%(1)
Licenses 244,165 17,100 49,544 ($194,621)20.29%
Permits 963,650 88,725 239,383 ($724,267)24.84%
Governmental Agencies Aid
Federal 121,800 0 0 ($121,800)0.00%
Police 25,000 1,319 1,319 ($23,681)5.28%
Fire 25,000 0 0 ($25,000)0.00%
Charges For Services:
General Government 20,200 55 218 ($19,982)1.08%
Public Safety 36,200 245 7,244 ($28,956)20.01%
Public Works 186,400 19,145 47,722 ($138,678)25.60%
Park & Rec 440,200 11,956 52,045 ($388,155)11.82%
Other Funds 766,500 1,520 4,704 ($761,796)0.61%
Fines & Forfeitures 125,000 9,384 16,596 ($108,404)13.28%
Interest On Investments 150,000 0 0 ($150,000)0.00%(2)
Miscellaneous Revenue 196,620 0 0 ($196,620)0.00%
Transfers In 30,000 7,500 7,500 ($22,500)25.00%(3)
TOTAL Revenue $25,447,590 $156,949 $426,275 ($25,021,315)1.68%
Notes:
(1) Payments are received in July, December, and January (delinquencies). First 1/2 is higher due to some full paymen
(2) Investment income allocated at year end.
(3)Transfers are monthly.
Percentage Of Year Completed
City of Golden Valley
Quarterly Budget Report - General Fund Revenues
March 2021 (unaudited)
Over %
2022 March YTD (Under)Of Budget
Budget Actual Actual Budget Expend.
001 Council $458,210 28,251 72,248 ($385,962)15.77%
003 City Manager 1,285,825 88,016 264,974 (1,020,851)20.61%
004 Transfers Out 2,750,000 0 0 (2,750,000)0.00%(1)
005 Admin. Services 2,573,030 163,037 535,190 (2,037,840)20.80%
006 Legal 428,045 18,977 55,899 (372,146)13.06%
007 Risk Management 355,000 160,374 160,374 (194,626)45.18%
011 General Gov't. Bldgs.816,045 92,126 215,327 (600,718)26.39%
016 Planning 392,330 29,693 87,688 (304,642)22.35%
018 Inspections 912,335 63,575 180,041 (732,294)19.73%
022 Police 7,178,575 461,992 1,334,500 (5,844,075)18.59%
023 Fire 1,843,165 124,548 303,450 (1,539,715)16.46%
035 Physical Dev Admin 350,690 23,198 75,696 (274,994)21.58%
036 Engineering 819,975 43,083 125,177 (694,798)15.27%
037 Streets 2,475,815 161,183 484,237 (1,991,578)19.56%
066 Park & Rec. Admin.928,445 70,163 195,153 (733,292)21.02%
067 Park Maintenance 1,452,555 107,100 293,225 (1,159,330)20.19%
068 Recreation Programs 429,550 12,143 63,438 (366,112)14.77%
TOTAL Expenditures $25,449,590 $1,647,459 $4,446,617 ($21,002,973)17.47%
(1) Transfers will be made in June 2022.
City of Golden Valley
Quarterly Budget Report - General Fund Expenditures
March 2022 (unaudited)
Division
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 35,000 0 0 (35,000)0.00%
Recycling Charges 942,745 72,147 207,946 (734,799)22.06%(2)
Miscellaneous Revenues 13,000 0 0 (13,000)
Interest on Investments 10,000 0 0 (10,000)0.00%(1)
Total Revenue 1,000,745 72,147 207,946 (792,799)20.78%
Expenses:
Recycling 1,148,635 69,579 140,667 (1,007,968)12.25%(3)
Total Expenses 1,148,635 69,579 140,667 (1,007,968)12.25%
(1) Interest Earnings are allocated at year-end.
(2) Includes utility billings thru March 2022.
(3) This includes the recycling services thru February 2022.
Further information about projects and financing are located in the 2021-2030 CIP and 2021-2022 Budget.
City of Golden Valley
Quarterly Budget Report - Conservation/Recycling Enterprise Fund
March 2022 (unaudited)
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Water Charges 5,280,275 330,750 1,095,354 (4,184,921)20.74%
Emergency Water Supply 234,675 12,880 42,696 (191,979)18.19%
Sewer Charges 4,535,365 306,363 1,056,541 (3,478,824)23.30%
Meter Sales 15,000 0 1,317 (13,683)8.78%
Penalties 150,000 18,105 38,134 (111,866)25.42%
Charges for Other Services 18,000 0 11,312 (6,688)62.84%
State Water Testing Fee Pass Through 72,045 5,235 17,674 (54,371)24.53%
Sale of Assets 96,400 0 0 (96,400)0.00%
Franchise Fees 1,500,000 0 0 (1,500,000)0.00%
Certificate of Compliance 30,000 5,025 10,800 (19,200)36.00%
Micellaneous Revenue 20,000 502 1,600 (18,400)8.00%
Other Governments 525,000 0 0 (525,000)0.00%
Interest Earnings 100,000 0 0 (100,000)0.00%
Total Revenue 12,576,760 678,860 2,275,428 (10,301,332)18.09%
Expenses:
Utility Administration 5,334,850 54,059 84,368 (5,250,482)1.58%(1)
Sewer Maintenance 3,719,125 281,790 835,035 (2,884,090)22.45%
Water Maintenance 5,406,315 426,080 1,438,051 (3,968,264)26.60%
Total Expenses 14,460,290 761,929 2,357,454 (12,102,836)16.30%
(1) Depreciation is allocated at year-end.
Further information about projects and financing are located in the 2022-2031 CIP and 2022-2023 Budget.
City of Golden Valley
Quarterly Budget Report - Water and Sewer Utility Enterprise Fund
March 2022 (unaudited)
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Green Fees 1,090,000 0 0 (1,090,000)0.00%
Driving Range Fees 255,500 0 0 (255,500)0.00%
Par 3 Fees 269,000 0 0 (269,000)0.00%
Lawn Bowling 75,000 0 0 (75,000)0.00%
Pro Shop Sales 80,000 330 393 (79,607)0.49%
Pro Shop Rentals 360,000 951 1,695 (358,305)0.47%
Restaurant Sales 1,592,200 85,897 205,360 (1,386,840)12.90%
Winter Activities 0 1,536 11,246 11,246
Other Revenue 119,300 7,613 36,174 (83,126)30.32%
Interest Earnings 15,000 0 0 (15,000)0.00%(1)
Total Revenue 3,856,000 96,327 254,868 (3,601,132)6.61%
Expenses:
Golf Operations 893,375 34,775 91,320 (802,055)10.22%(2)
Course Maintenance 1,107,115 49,618 156,390 (950,725)14.13%
Pro Shop 107,500 22,928 25,242 (82,258)23.48%
Grill 1,529,985 88,832 230,798 (1,299,187)15.08%
Driving Range 86,550 352 717 (85,833)0.83%
Par 3 Course 29,320 458 1,468 (27,852)5.01%
Lawn Bowling 42,570 2,184 4,871 (37,699)11.44%
Total Expenses 3,796,415 199,147 510,806 (3,285,609)13.45%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
Course opened April 8.
Further information about projects and financing are located in the 2022-2031 CIP and 2022-23 Budget.
City of Golden Valley
Quarterly Budget Report - Brookview Golf Course Enterprise Fund
March 2022 (unaudited)
Over
2022 September YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 7,500 0 0 (7,500)0.00%(1)
Charges for Services 525,025 22,095 81,346 (443,679)15.49%
Total Revenue 532,525 22,095 81,346 (451,179)15.28%
Expenses:
Motor Vehicle Licensing 545,630 35,952 96,512 (449,118)17.69%
Total Expenses 545,630 35,952 96,512 (449,118)17.69%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Quarterly Budget Report - Motor Vehicle Licensing Enterprise Fund
March 2022 (unaudited)
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Interest Earnings 50,000 0 0 (50,000)0.00%(1)
Interest Earnings-Other 0 0 0 0
Henn County Grant-Decola 0 0 0 0
State DNR Grant 1,300,000 0 4,682 (1,295,318)
State DEED Grant-Globus 0 0 0 0
Storm Sewer Charges 2,775,000 202,236 649,667 (2,125,333)23.41%
Hennepin County 0 0 0
Bassett Creek Watershed 700,000 0 0 (700,000)
Miscellaneous Receipts 185,400 5,000 5,000 (180,400)
Total Revenue 5,010,400 207,236 659,349 (4,351,051)13.16%
Expenses:
Storm Utility 5,735,740 74,194 119,689 (5,616,051)2.09%
Street Cleaning 157,970 22,840 34,640 (123,330)21.93%
Environmental Control 545,760 21,055 74,352 (471,408)13.62%
Debt Service Payments 182,900 0 154,350 (28,550)0.00%(3)
Total Expenses 6,622,370 118,089 383,031 (6,239,339)5.78%(4)
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and.
(3) Debt service payments and Medicine Lake Rd Improvements will be reimbursed by TIF.
(4) Reserves are being used that were planned.
Further information about projects and financing are located in the 2022-2031 CIP and 2022-2023 Budget.
City of Golden Valley
Quarterly Budget Report - Storm Utility Enterprise Fund
March 2022 (unaudited)
2022 Equipment Replacement Fund (CIP) - Fund 5700
2022 March YTD
Budget Total Actual Remaining
Revenues:
Sale of Assets 50,000 0 0 (50,000)
Truckster/Toolcat Trade-ins 150,000 0 0 (150,000)
General Fund Transfer 1,100,000 0 0 (1,100,000)
Miscellaneous Receipts 0 0 0 0
Interest Earnings (allocated at year end)20,455 0 0 (20,455)
Total Revenues 1,320,455 0 0 (1,320,455)
Expenditures:
Program #Project Number Project Name
V&E-001 Marked Squad Cars (Police)120,000 0 6,979 113,021
V&E-002 Computers and Printers (Finance)95,000 613 5,407 89,593
V&E-008 Pickup Truck-Engineering 35,000 0 0 35,000
V&E-012 Asphalt Paver 250,000 0 0 250,000
V&E-053 Dump Truck (Street)285,000 0 0 285,000
V&E-100 Pickup Truck (Park)60,000 0 0 60,000
V&E-107 Bobcat Toolcat (Park)55,000 0 0 55,000
V&E-116 Bobcat Toolcat (Park)55,000 0 0 55,000
V&E-118 Sidewalk Tractor (Street)170,000 0 0 170,000
V&E-135 Body Cameras (Police)24,070 0 0 24,070
V&E-136 Zodiac Boat (Fire)5,500 0 0 5,500
V&E-137 Outdoor Motor (Fire)5,500 0 0 5,500
V&E-145 Skid Steer Loader (Street)65,000 0 0 65,000
V&E-152 Passenger Vehicle (Fire)40,000 0 0 40,000
V&E-153 Equipment Trailer (Street)20,000 0 0 20,000
V&E-159 Salt Brine Production Equipment (Street)50,000 0 0 50,000
V&E-192 Unmarked Vehicle (Police)40,000 0 0 40,000
V&E-195 Unmarked Vehicle (Police)40,000 0 0 40,000
Prior Year Expenditures 117,970 123,268 (123,268)
Total Expenditures 1,415,070 118,583 135,654 1,402,684
(1) Computers are replaced every 4-5 years and purchased throughout the year based on available time.
Further information about projects and financing are located in the 2022-2031 CIP and 2022-2023 Budget.
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Brookview CC Rentals 211,000 62,432 90,341 (120,659)42.82%
Backyard Play Area 239,325 (398)(398)(239,723)-0.17%
Miscellaneous Revenues 0 0 0 0
Interest on Investments 0 0 0 0 (1)
Total Revenue 450,325 62,034 89,943 (360,382)19.97%
Expenses:
General Area Rooms 439,195 29,807 83,919 (355,276)19.11%(2)
Indoor Play Area 90,050 2,822 7,641 (82,409)8.49%
Total Expenses 529,245 32,629 91,560 (437,685)17.30%
(1) Interest Earnings are allocated at year-end.
(2) Staff Time/Supplies for Brookview Rental
City of Golden Valley
Quarterly Budget Report - Brookview Center Special Revenue Fund
March 2022 (unaudited)
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Pull Tab (10%) Revenues 35,000 6,475 6,751 (28,249)19.29%(3)
Fundraisers 16,000 2,390 5,895 (10,105)36.84%(4)
Interest on Investments 750 0 0 (750)0.00%(1)
Total Revenue 51,750 8,865 12,646 (39,104)24.44%
Expenses:
Supplies 18,100 0 600 (17,500)3.31%(4)
Allocations 60,000 0 60,000 0 100.00%(2)
Total Expenses 78,100 0 60,600 (17,500)77.59%
(1) Interest Earnings are allocated at year-end.
(2) Allocations in 2022 are $60,000.
(3) Pull Tab revenues are thru February.
(4) Solicitation Letters are $1,660(net).
(4) Run/Walk- April 23, 2022 $3.635(net).
(4) Golf Tourney/Lawn Bowling -August 14-$(net)
Fund Balance at 12/31/21 was $163,070.
City of Golden Valley
Monthly Budget Report - Human Services Commission
March, 2022 (unaudited)
2022 Building Improvement Fund (CIP) - Fund 5200
2022 March YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 500,000 50,000 500,000 0 (1)
Interest Earnings (allocated at year end)22,574 0 0 (22,574)
Total Revenues 522,574 50,000 500,000 (22,574)
Expenditures:
Project Name
Generators 50,000 0 0 50,000
Facility Analysis Assessment 2,000 2,000 (2,000)
Installation of Building Security Systems 30,000 0 0 30,000
Council Chambers Remodeling 0 15,000 28,500 (28,500)
City Hall Boiler 350,000 0 0 350,000
10th Avenue Storage 125,000 0 0 125,000
Brookview Shelter Sewer Service Repair 50,000 0 0 50,000
Park Shelter Building Improvements 200,000 0 0 200,000
Furnaces-Various Buildings 30,000 0 0 30,000
Street Maintenance Garage Door Expansion 75,000 0 0 75,000
City Hall Lunchroom Remodel 50,000 0 0 50,000
Total Expenditures 910,000 15,000 30,500 881,500
(1)Transfer will be made in June.
2022 Park Improvement Fund (CIP) - Fund 5600
2022 March YTD
Budget Total Actual Remaining
Revenues:
Transfer from General Fund 400,000 400,000 400,000 0
Park Dedication Fee 0 0 0 0
Hennepin County Youth Sports Grant 0 0 0 0
Little League/Youth Associations/Play Eq Grants 0 0 0 0
Other Donations-Benches. etc 0 0 2,675 2,675
Interest Earnings (allocated at year end)4,840 0 0 (4,840)
Total Revenues 404,840 400,000 402,675 (2,165)
Expenditures:
Project Name
Bleacher, Soccer, Benches, Picnic Tables 13,000 0 0 13,000
Outdoor Hard Surface Replacement 12,000 0 0 12,000
Park Trail and Parking Lot Improvement 120,000 0 0 120,000
Play Structure Replacement 65,000 0 2,910 62,090
Dugout, Fence & Field Replacement 25,000 0 0 25,000
Hockey Rink Replacement 75,000 0 0 75,000
Park LED Light Replacements 25,000 0 0 25,000
Sand Volleyball Courts 15,000 1,440 1,440 13,560
Community Gardens 45,000 0 0 45,000
Sun Shelter Replacements & Additions 35,000 4,740 4,740 30,260
Total Expenditures 430,000 6,180 9,090 420,910
Further information about projects and financing are located in the 2022-2031.
Over
2022 March YTD (Under)%
Budget Actual Actual Budget Current
Revenue
Property Tax Revenues 210,400 0 0 (210,400)0.00%(1)
Total Revenue 210,400 0 0 (210,400)0.00%
Expenses:
Housing 210,400 10,865 38,606 (171,794)18.35%
Total Expenses 210,400 10,865 38,606 (171,794)18.35%
(1) Interest Earnings are allocated at year-end and property tax payment (July, Dec, Jan).
City of Golden Valley
Quarterly Budget Report - HRA Housing Fund
March 2022 (unaudited)
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
3. I. City Classification Structure Adjustments, Resolution No. 22-048
Prepared By
Kirsten Santelices, Deputy City Manager/Human Resources Director
Summary
Since the City Council’s approval of the City’s Compensation and Classification structure in December
2021, the City experienced a few staffing changes, which resulted in the reclassification of the
following positions:
• Deputy Fire Marshal, NEW position
• Sustainability Specialist, NEW position
• Water and Natural Resources Specialist, former title: Environmental Specialist
To ensure consistency within its compensation and classification structure, the City engaged its
consultant David Drown and Associates (DDA) to review each position and grade them accordingly.
Deputy Fire Marshal
The Fire department has carefully reviewed it structure to ensure it can most efficiently meet the
needs of the City and recommends replacing a Fire Inspector position with a Deputy Fire Marshal. This
structure creates supervision over the main functions of the department, including inspections, and
frees the Fire Chief to focus more on strategy, budget, policy and procedure development, and
emergency management systems.
Sustainability Specialist and Water and Natural Resources Specialists
In order to meet the goals established by the community and City Council, the Engineering division has
expanded its environmental initiatives over the past several years. In addition to the increasing
compliance responsibilities, the division has also taken on significant projects such as Partners in
Energy/Energy Action Plan, curbside organics collection, and GreenStep Cities. As a result of these
important initiatives, the City recommends the following:
a. Add a Sustainability Specialist to the Engineering division. The Sustainability Specialist will focus
on initiatives such as climate adaptation and mitigation, recycling, organics, Partners in Energy,
energy action planning, B3 Benchmarking, SolSmart, and education and outreach to businesses
and multifamily properties.
b. Restructure the current Environmental Specialist position to a Water and Natural Resources
Specialist position. This position will focus on coordinating the City’s MS4 General Permit and
City Council Regular Meeting Executive Summary
City of Golden Valley
May 3, 2022
2
Storm Water Pollution Prevention Program and preparing and managing the City’s water and
natural resources grants, projects, and programs.
Financial Or Budget Considerations
2022 Impact
Deputy Fire Marshal: 2022 salary and benefits of $14,394 absorbed in the Fire department budget.
Sustainability Specialist – 2022 salary and benefits of $104,686 (annually) will be funded 85% through
the Stormwater budget (7303) and 15% through the recycling account (7001).
Water and Natural Resources Specialist: A 2022 projected increase of $9,908 in salary and benefits for
this reclassified position will be funded through the Stormwater budget (7303), where the
Environmental Specialist position is currently funded.
Recommended Action
Motion to approve Resolution No. 22-048 adopting updated Classification Table.
Supporting Documents
• Resolution No. 22-048 – Amending 2022 Wages and Salary for Reclassifications and 2022 Budget
Amendment (2 pages)
RESOLUTION NO. 22-048
RESOLUTION AMENDING 2022 WAGES AND SALARY FOR
RECLASSIFICATIONS AND 2022 BUDGET AMENDMENT
WHEREAS, in 2020, the City conducted a full compensation and classification study
(the “Study”) to ensure the City is paying competitive and fair wages to its employees; and
WHEREAS, on December 15, 2020 the City Council approved implementation of the
Study; and adopted the compensation grid for the City:
WHEREAS, on December 15, 2020 the City also adopted a Classification Table that
assigned a grade to each position within the City; and
WHEREAS, positions are routinely reviewed and reclassified according to position
responsibilities; and the Council approved changes to the classification table by Resolution
21-13 on March 16, 2021; and by Resolution 21-38 on May 18, 2021; and by Resolution
21-114 on December 21, 2021; and
WHEREAS, in 2022, the need for a personnel reclassification of the Water and
Natural Resources Specialist (formally Environmental Specialist), the addition of a
Sustainability Specialist position, and the promotion of a Fire Inspector to Deputy Fire
Marshal position, and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, that the classification of the following positions is as follows:
Grade Title
7 Sustainability Specialist
10 Water and Natural Resources Specialist
12 Deputy Fire Marshal
BE IT FURTHER RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that the 2022 Budget is amended as follows and hereby given final approval.
• Deputy Fire Marshal: 2022 salary and benefits of $14,394 absorbed in the Fire
department budget.
• Sustainability Specialist – 2022 salary and benefits of $104,686 (annually) will be
funded 85% through the Stormwater budget (7303) and 15% through the recycling
account (7001).
• Water and Natural Resources Specialist: A 2022 projected increase of $9,908 in
salary and benefits for this reclassified position will be funded through the
Stormwater budget (7303), where the Environmental Specialist position is currently
funded.
Resolution No. 22-048 continued
Adopted by the City Council of Golden Valley, Minnesota this 3rd day of May, 2022.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
Golden Valley City Council Meeting
May 3, 2022
Agenda Item
6. A. Second Consideration of Ordinance No. 738 Amending the 2022 Master Fee Schedule for Outdoor
Service Areas in Targeted Zoning Districts
Prepared By
Sue Virnig, Finance Director
Summary
Staff will be presenting the second consideration of a fee for outdoor service areas in targeted zoning
districts. Council approved an Ordinance Amending Chapter 113: Zoning to Allow for Outdoor Service
Areas in Targeted Zoning Districts on March 15, 2022. An additional ordinance must be adopted to
amend the 2022 Master Fee Schedule that was approved by Council on November 3, 2021. The
approval of Ordinance No. 738 will allow for new application and renewal fees to be charged. Staff is
recommending a $200 application fee and $100 annual renewal fee.
Financial Or Budget Considerations
The application fee covers staff time working with the facility.
Recommended Action
Motion to adopt Ordinance No. 738 Amending the 2022 Master Fee Schedule for Outdoor Service
Areas in Targeted Zoning Districts Fees.
Supporting Documents
• Ordinance No. 738 Amending the 2022 Master Fee Schedule for Outdoor Services Areas in
Targeted Zoning districts Fees (1 page)
ORDINANCE NO. 738
AN ORDINANCE AMENDING THE CITY CODE
Amending the 2022 Master Fee Schedule for
Certain Fees for Outdoor Service Areas in Targeted Zoning Districts
The City Council for the City of Golden Valley hereby ordains:
Section 1. The City Code requires that certain fees for City services and licenses
be established from time to time by the City Council.
Section 2. The 2022 Master Fee Schedule of the City Code is hereby amended by
adding the following new fees for Outdoor Service Areas In Targeted Zoning Districts:
Outdoor Service Area in Targeted Zoning $200
Districts Application
Renewal Fee $100
Section 3. This ordinance shall take effect from and after its passage and
publication as required by law.
First Consideration April 19, 2022
Second Consideration May 3, 2022
Date of Publication May 12, 2022
Date Ordinance takes effect May 12, 2022
Adopted by the City Council this 3rd day of May 2022.
_____________________________
Shepard M. Harris, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
REVIEW OF COUNCIL CALENDAR
Event Event Time Location
MAY
Wednesday, May 4
Zane Avenue/Lindsay Street Reconstruction Open House 2:30 PM - 6:30 PM Brookview
Wirth Lake Room
Tuesday, May 10
HRA Work Session 6:30 PM Hybrid - Council Conference Room
Council Work Session 6:30 PM Hybrid - Council Conference Room
Wednesday, May 11
Peace and Love: Reaching Community Balance in Golden Valley 6:30 PM – 8:30 PM Spirit of Hope United Methodist Church,
7600 Harold Avenue
Tuesday, May 17
City Council Meeting 6:30 PM Hybrid - Council Conference Room
Thursday, May 19
Trivia Night Fundraiser for Struthers Parkinson’s Center 5:30 PM Chester Bird Post 523
American Legion, 200 Lilac Dr N
Thursday, May 19
Building An Equitable Golden Valley Quarterly Conversation:
Environmental Justice 6:00 PM - 7:15 PM Virtual Event
Saturday, May 21
Celebrating Women-Owned Businesses Expo 10:00 AM - 2:00 PM Church of the Sacred Heart
4087 West Broadway Ave, Robbinsdale
Thursday, May 26
Golden Valley Business Council Meeting 8:30 AM - 9:30 AM Hybrid
Brookview - Valley View Room
Monday, May 30
City Offices Closed for Observance of Memorial Day
JUNE
Tuesday, June 7
City Council Meeting 6:30 PM Hybrid - Council Conference Room
Tuesday, June 14
Council Work Session 6:30 PM Hybrid - Council Conference Room
Tuesday, June 21
HRA Meeting 6:30 PM Hybrid - Council Conference Room
City Council Meeting 6:30 PM Hybrid - Council Conference Room
Thursday, June 23
Golden Valley Business Council Meeting 8:30 AM - 9:30 AM Hybrid
Brookview - Valley View Room