11-09-22 Council Work Session Agenda
WORK SESSION AGENDA
City Council Work Sessions are being conducted in a hybrid format with in-person and remote
options for attending.
Remote Attendance: Members of the public may attend this meeting by streaming via Webex
(Click here) or by calling 1-415-655-0001 and entering access code 2455 175 3041. Additional
information about attending electronic meetings is available on the City website.
Pages
1. Tobacco Retail Discussion with Hennepin County Public Health 2-10
2. Human Services Commission Transition to the Community Services Commission 11-18
3. Council Review of Future Draft Agendas 19-20
Council Work Session meetings have an informal, discussion-style format and are designed for
the Council to obtain background information, consider policy alternatives, and provide general
directions to staff. No formal actions are taken at these meetings. The public is invited to attend
Council Work Session meetings and listen to the discussion; public participation is allowed by
invitation of the City Council.
November 9, 2022 – 6:30 pm
Council Conference Room
Hybrid Meeting
EXECUTIVE SUMMARY
City Administration
763-512-2345 / 763-512-2344 (fax)
Golden Valley Council Work Session
November 9, 2022
Agenda Item
1.Tobacco Retail Discussion with Hennepin County Public Health
Prepared By
Maria Cisneros, City Attorney
Tim Cruikshank, City Manager
Summary
In October 2019, the City Council adopted a new ordinance regulating retail tobacco sales in Golden
Valley. The ordinance included the following regulations:
prohibiting the sale of flavored tobacco products, including menthol;
raising the minimum purchasing age to 21;
prohibiting pharmacies from selling tobacco;
prohibiting all free samples and indoor sampling;
raising the minumum sale prives of tobacco products from $2 to $3;
requiring all liquid nicotine products to have child-proof packaging;
requiring all retailers to display signs of minimum purchasing ages;
ordering additional compliance checks by GVPD; and
limiting the total retail tobacco licenses available in the City to eight.
Hennepin County Public Health (HCPH), acting as the City's public health department, assisted City
Staff in developing the ordinance and has continued to monitor the impact of the regulations. HCPH
staff will present the results of their retail observation visits to Golden Valley retailers, reflect on the
policies adopted by the City, and provide information about additional policy options if the City would
like to consider further tobacco regulation.
Financial or Budget Considerations
None.
Legal Considerations
If the Council wishes to proceed with additional regulations, a new ordinance may be required. The
Council may consider including this item in its 2023 workplan.
Equity Considerations
The City's work to regulate tobacco retail sales fits within the unbiased programs and services pillar of
the City's Equity Plan. The City's licensing scheme is unbiased when it supports intentional access to
1
health equity for all regardless of social identity. According to the Centers for Disease Control and
Prevention, health equity means that everyone has the opportunity to achieve their greatest level of
health, despite social, economic, or environmental factors. In the context of tobacco control, it is well
documented that low-income, less educated, and historically disadvantaged groups have a higher
burden of tobacco use and poorer tobacco-related health outcomes. In accordance with the City's
committment to providing unbiased programs and services, any policy work in this area should assess
the proposed policy's impacts across groups with distinct, socially determined characterisics that
contribute to tobacco use and avoidable health disparities. Therefore, the timeframe to explore, draft,
and implement changes or additions to these regulations should include time and resources to
critically assess existing disparities and the efficacy of the proposed policies in mitigating those
disparities.
Supporting Documents
4 Ps of Tobacco Retail Environment - Golden Valley (7 pages)
2
The 4 P's of the Tobacco Retail Environment
City of Golden Valley
This report provides data about the tobacco retail environment (or point of sale) specific to the city of
Golden Valley, Minnesota. The tobacco retail environment is comprised of brick and mortar stores (or
retailers) where tobacco products are marketed and sold.
Observation visits (or store audits) were conducted at tobacco retailers licensed by Golden Valley. These
visits involved physically going to retailers and documenting what/how tobacco products were marketed
and sold in these places.
These visits were completed during two different time periods including March 2019
(Time 1) and again in July 2021 (Time 2) to assess change over time and policy
implementation success. During these time periods, there were:
It is important to understand the tobacco retail environment, as this is where tobacco enters
communities, but not where it stays! The visibility and accessibility of tobacco products and tobacco
marketing in the retail environment increases tobacco use initiation, makes it harder to quit, and keeps
people addicted.A comprehensive approach that addresses the “4 P’s” using a combination of policies
along with education and enforcement will help prevent tobacco use.
Between Time 1 and Time 2, Golden Valley adopted the following tobacco retail policies:Tobacco 21,
flavored tobacco product restriction, minimum cigar pricing, tobacco-free pharmacies, retailer license cap at
8 through attrition, and restricting retailers to commercial zones and at least 500ft from youth-oriented
facilities.
Information provided in this report can be used for furthering this policy change, informing prevention
strategies, and educating the community to reduce the impact of tobacco within Golden Valley!
The findings from these visits are addressed in this report using the “4 P’s of marketing” in the retail
environment –place, product, price, price promotion. Additionally, mapping data is used to show the density
and location of retailers as well as the proximity of these retailers to each other and venues such as schools.
Time Period # of licensed retailers # of visits completed
March 2019 (Time 1)14 13
July 2021 (Time 2)11 10
Page 13
Why does this matter?
Convenience stores have more tobacco marketing
materials than any other type of retailer, and youth
frequent convenience stores often.2 Tobacco
advertising and displays in retailers like this are
designed to make products seem more appealing,
increase brand recognition, and foil quit attempts.3,4
Ultimately, exposure to tobacco advertising and
marketing is associated with increased tobacco use,
including youth tobacco initiation.3,4
What can still be done?
Communities can advocate for local ordinances
that:
•restrict the amount of signage allowed on
retailer windows and doors, which
improves safety and reduces advertising
for tobacco products.
Place
For City of Golden Valley, Minnesota
Percent of Retailers with Any Tobacco Products…
What is it?
Place refers to where tobacco products are sold and how they are made available. The tobacco industry
spends a majority of their money in the retail environment. In fact, in 2020, the tobacco industry spent
over $8 billion nationwide on marketing and promoting cigarettes and smokeless tobacco in this space.1
Tobacco products are sold in many different types of retailers. The figures below show the percent of
each type visited during the most recent visits conducted in July 2021:
Convenience store
60%
Grocery store
0%
Beer, wine or liquor
store or bar/restaurant
20%
Drug store/pharmacy
0%
Tobacco shop
0%
Other type
20%
The figures below show the percent of retailers visited with exterior tobacco advertising and the
placement of tobacco products and advertising inside these retailers:
In 2021, the highest
percentage of
retailers were
convenience stores.
There is high
exposure and access
to tobacco products
at these places.
Percent of Retailers with Any Exterior
Tobacco Advertisements
31%in March 2019
20%in July 2021vs.
The percent of retailers with outdoor tobacco ads was lower in 2021 compared to 2019. The placement of
tobacco products and ads in easy view was not present in 2021. This reduction in tobacco ads and visibility of
products can have a positive effect in decreasing youth initiation and helping those trying to quit smoking.
Page 2
23
8 15
0 0 0
0
10
20
30
40
50
60
Placed near youth-
oriented products
Placed in self-
service displays
Advertised within
3ft. of the floor
March 2019 July 2021
4
What can still be done?
At the local-level,policies can:
•establish minimum pricing for cigarettes;
•prohibit retailers from delivering tobacco products or making them available for curbside pick-up;
•restrict tobacco sales to “adult-only” establishments.
Product
For City of Golden Valley, Minnesota
What is it?
Product refers to tobacco products, such as cigarettes, cigars, smokeless (e.g., chew, snuff, dip and
snus), loose tobacco (e.g., roll-your-own), hookah/shisha, e-cigarettes and oral nicotine. The 2019
Minnesota Student Survey (MSS) showed that there was a sharp rise in high school students using e-
cigarettes.5 This survey also showed that 45% of 11th grade students surveyed in the Hopkins and
Robbinsdale School Districts who use tobacco specifically used flavored tobacco products.5
Why does this matter?
The marketing, availability and use of tobacco products disproportionately affects certain populations
like young people, minorities, those in rural areas, and low-income individuals. In Golden Valley,
•19%of the population are 19 years or younger;8
•20% of the population are people of color with 7%Black,
4% Hispanic/Latino(a), 4% Asian, and < 1%
American Indian;8
•15%live below 200% of the federal poverty level.8
Products flavored with menthol make it easier to start and continue using tobacco, especially for youth.
For those trying to quit, the availability of tobacco products undermines quit attempts.4,6,7 The figures
above and below give the percent of retailers visited selling certain types of tobacco products.
Percent of Retailers Selling…
Any Flavored Tobacco Products
March 2019 92%
July 2021 0%
In 2021, the
availability of
flavored tobacco
products decreased
to 0% from 2019.
The policy
restricting the sale
of all flavored
tobacco products in
the city, including
menthol, has
greatly impacted
the availability of
products attractive
to youth and other
targeted
populations.
Percent of Retailers Selling…
Page 3
92 92
69 77
62 69
0
70 80 70
40
70
0
20
40
60
80
100
Menthol
Cigarettes
Cigarettes
(non-menthol)
Cigarillos or
little cigars
Smokeless E-cigarettes Large Cigars
March 2019 July 2021
5
What is it?
Price refers to the customer-facing cost of tobacco products. Nationwide, the tobacco industry
spends a majority of its money in the retail environment on price discounts and promotional
allowances paid to retailers to keep tobacco products cheap.1 The availability of cigarillos or little
cigars, often advertised for less than $1, are particularly attractive to youth.9
Why does this matter?
Tobacco products at low prices are associated with higher rates of tobacco use.9, 10 Prices are often lower
in certain areas (like those with more minorities and low-income individuals), leading to disparities in
tobacco use and tobacco-related health burdens for these communities.11
The figure below depicts the percent of retailers visited selling cigarillos or little cigars as singles and for
less than $1.
What can still be done?
Increasing the price of tobacco products is the number one way to
reduce tobacco consumption.9, 12 The city of Golden Valley can take
additional action to set pricing standards, such as:
•requiring a minimum price for cigarettes;
•Requiring a minimum pack size for little cigars;
•preventing the redemption of coupons and multi-pack
discounts.
Price
For City of Golden Valley, Minnesota
Percent of Retailers Selling…
More retailers sold single cigarillos or little cigars in 2021, but none of them sold them for less than
$1. This shows the effectiveness of the cigar minimum pricing policy passed in the city, prohibiting
cigars to be sold for less than $3.
Page 4
56 5662.5
0
0
20
40
60
80
100
Single cigarillos or little cigars Less than $1: Cigarillos or little cigars
March 2019 July 2021
6
What can still be done?
Prohibiting price promotions reduces consumption, decreases
initiation, and increases cessation efforts.9 Pricing and
promotions go hand-in-hand. Thus, again, communities can:
•restrict price promotions to keep tobacco prices high by
preventing the redemption of coupons and multi-pack
discounts.
Price Promotion
For City of Golden Valley, Minnesota
What is it?
Price promotions (also called discounts) refer to strategies used to reduce the sale price of tobacco
products and to entice customers to "buy now and buy more." Examples include multi-pack discounts
(e.g., buy-one-get-one deals, pay $X.XX when you buy X amount), cents/dollars-off (e.g.,$1.00 off), special
pricing, cross-product promotions (e.g., get a free product with purchase of another) and coupons.
Percent of Retailers with Any Price Promotions for…
The percent of retailers that had price promotions for tobacco products completely dropped in
2021. The lack of price promotions shows that cheap and discounted tobacco products are not
readily available in the city. This can make the products less appealing to price-sensitive
consumers such as youth and those with low-income.
Page 5
The figure below gives the percent of retailers visited with price promotions for tobacco products:
Why does this matter?
Price promotions make tobacco products more appealing, accessible, and affordable. Youth are especially
price-sensitive consumers, and reductions in price increase the likelihood that they will experiment with
tobacco.9
58
0
40
25
N/A 0 0 0
0
20
40
60
80
100
Menthol
Cigarettes
Cigarillos or little
cigars
Smokeless E-cigarettes
March 2019 July 2021
7
Proximity and Density
For City of Golden Valley, Minnesota
What is it?
Proximity is a measure of the distance of tobacco retailers to each other and other venues. Density is a
measure of the concentration or clustering of retailers in an area by a number per 1,000 persons. There
is often a greater amount of retailers near schools as well as in certain neighborhoods.9
Why does this matter?
The location, density, and type of tobacco retailers in a community can impact both adult and youth
tobacco use.13 Young people who live in or attend schools in neighborhoods with a high density of
tobacco retailers have higher smoking rates; adults in close proximity to retailers may be less
successful in quitting.14, 15
Mapping data can be used to understand these findings. The Store Mapper, a site developed and
provided by Counter Tools, was used to determine tobacco retailer density and proximity information.
The data and image below is current as of 2020 for Golden Valley. In this city,
What can still be done?
Reducing the density of tobacco retailers and their proximity to venues are effective strategies. There are
several policy options:
•implement an endgame strategy prohibiting the sale of all tobacco products at retailers;
•restrict tobacco sales to adult-only retailers, like tobacco shops;
•further regulate where retailers can be located, such as specifying a minimum distance between
retailers (like 1000ft.).
This image depicts where retailers are located. The red dots
represent retailers. Note the clustering and spread of these retailers
in certain areas.
The number of retailers in 2020 is a
decrease from retailers in 2019. This
reduction in retailer density is a
positive step toward decreasing
access to tobacco products. Youth are
less exposed to tobacco products and
marketing due to this reduction.
This report was created in January 2022.
•There are a total of 11 licensed tobacco
retailers, compared to 14 in 2019.
•The tobacco retailer density is 0.5 retailers per
1,000 residents.
•27% (3) of tobacco retailers are within 500 feet
of another tobacco retailer.
Page 68
Notes and References
Inclusion Criteria:
Only eligible data is included in this 4 P’s report,which includes retailers that could be visited (e.g.,
were not closed)and sold tobacco products (any kind)in Golden Valley.Numbers have been
rounded to the nearest whole number and all applicable data for each measure (e.g.,menthol
cigarettes sold)has been included if available.All retailers did not have something available if 0%is
indicated and no data could apply if N/A is indicated.
Acknowledgments:
The nonprofit organization, Counter Tools, worked with the Minnesota Department of Health and
grantees of Hennepin County Public Health to develop this report.
The Minnesota Department of Health (MDH) Statewide Health Improvement Partnership (SHIP) funds
Hennepin County Public Health to assess the tobacco retail environment in local communities and
identify tobacco marketing practices in order to guide tobacco prevention strategies and policies.
References:
1)Federal Trade Commission. 2020. Reports on 2020 Cigarette and Smokeless Tobacco Sales and
Marketing Expenditures.
2)Sanders-Jackson, Parikh, Schleicher, Fortmann, & Henriksen. 2015. Convenience store visits by US
adolescents: Rationale for healthier retail environments.
3)Wakefield, et al. 2006. An experimental study of effects on schoolchildren of exposure to point-of-sale
cigarette advertising and pack displays.
4)Wakefield M., Germain, Henriksen. 2008. The effect of retail cigarette pack displays on impulse
purchase.
5)Minnesota Department of Health. 2019. 2019 Minnesota Student Survey. Data analyzed by Hennepin
County Public Health (in November 2021).
6)Carter OB, Mills and Donovan. 2009. The effect of retail cigarette pack displays on unplanned
purchases.
7)Siahpush, et al. 2015. The association of point-of-sale cigarette marketing with cravings to smoke.
8)Minnesota Compass. 2021. www.mncompass.org and 2015-2019 American Community Survey (ACS).
9)U.S. Department of Health and Human Services. 2012. Preventing Tobacco Use Among Youth and Young
Adults: A Report of the Surgeon General.
10)U.S. Department of Health and Human Services. 1994. Preventing Tobacco Use Among Youth and Young
Adults: A Report of the Surgeon General.
11)Henriksen, et al. 2017. Neighborhood variation in the price of cheap tobacco products in California:
Results from healthy stores for a healthy community.
12)Campaign for Tobacco-Free Kids. 2019. Raising Tobacco Taxes: A Win-Win-Win.
13)ChangeLab Solutions. 2019. Tobacco Retailer Density –Place-Based Strategies to Advance Health and
Equity.
14)Leatherdale, S.T. & Strath, J.M. 2007. Tobacco retailer density surrounding schools and cigarette access
behaviors among underage smoking students.
15)Reitzel, L.R., Cromley, E.K., Li, Y, et al. 2011. The effect of tobacco outlet density and proximity on
smoking cessation.
For More Information:
Hennepin County Public Health
hennepinpublichealth@hennepin.us
This report was created in January 2022.Page 79
Golden Valley Council Work Session
November 9, 2022
Agenda Item
2. Human Services Commission Proposal to transition to the Community Services Commission
Prepared By
Tim Cruikshank, City Manager
Rick Birno, Parks & Recreation Director
Brian Erickson, Recreation Supervisor
Summary
Due to a shortage of applicants to serve on the Human Services Commission (HSC) as well as a shortage
of volunteers to serve on numerous City sponsored fundraising events, City Council directed staff to
give thought to some ideas on these topics and bring back a new proposal to the Council for
consideration.
Staff worked with members of the HSC to develop a proposal to better align volunteers and meet the
community needs. Key areas discussed included:
• Rebranding to Community Services Commission (CSC)
• Creating a more efficient operation model to make the commission more appealing to future
applicants
• Reducing the number of members to serve on the proposed commission
• Reducing the number of meeting commitments each year
• Maintaining a commitment to funding family service organizations
• Staff assuming responsibility of organizing and implementing community fundraising events
• HSC would continue in its current form and meet its current responsibilities through 2022
Through this process of reviewing and discussing key elements in the functioning of the HSC, staff is
recommending the proposed changes for consideration to amend the current bylaw language to
reflect the proposed changes.
Staff and representatives from the current HSC will be in attendance at the City Council Work Session
meeting on November 9th to discuss the proposed concept.
Financial Or Budget Considerations
None
City Council Work Session Executive Summary
November 9, 2022
2
Recommended Action
Discussion and Staff direction
Supporting Documents
• Proposed concept for new Community Services Commission (6 pages)
BYLAWS – (Draft for Review)
Community Services Commission
Article I: Purpose, Mission, and Duties
The Community Services Commission (the Commission) exists to support human service needs in the
community and recommend action to the City Council regarding funding those needs. With these goals
in mind, the Commission will:
• review and support the community’s needs for human services
• review funding requests and recommend allocating funds for community service organizations
that meet the identified needs of the community
• provide guidance to staff liaison to develop strategies for funding through charitable gambling
proceeds, annual donation letter request, and community event(s)
• participate and encourage volunteers from the greater Golden Valley community to support
community event(s)
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of four regular members and one voting youth member. Regular
members shall be qualified voters and residents of the City. Youth members shall be individuals
21 years old or younger, who live, work, or attend school in the City of Golden Valley, or who
attend school in the Robbinsdale Area School District or the Hopkins Area School District. Youth
members shall live or attend school within Golden Valley and be enrolled in school grades nine
through twelve. A vacancy shall be deemed to exist if a member ceases to meet the residency or
school attendance requirements.
B. Appointment and Terms
Appointments are made effective May 1 of each year. The Council shall appoint four regular
members of the Commission for __ year staggered terms. The Council shall appoint youth
members for one-year terms at its last meeting in September of each year, effective October 1.
The City Council shall appoint the members of the Commission and may fill vacancies for
unexpired terms. A vacancy shall be deemed to exist if a member resigns of ceases to meet the
membership requirements. Commissioners shall be subject to the term limit requirements in City
Code § 2-125.
Emphasis for appointments will be based on knowledge of human service needs in the
community through participation in community organizations, experience with grant application
review, and evidence of personal commitment to the delivery of human and community service
needs. Persons involved with agencies or groups that anticipate soliciting funds from the
Commission should not seek appointment. The City Council shall appoint the members of the
Commission and will fill vacancies for unexpired terms.
C. Officers
Voting Commission members shall elect officers for Chair and Vice Chair from the Commission
membership at a regularly scheduled meeting, (no later than the second meeting after August 1
in each year). The Chair and Vice Chair positions rotate, and members may only serve two
consecutive years as the Chair or Vice Chair. Should the office of Chair or Vice Chair become
vacant, the Commission shall elect a successor from its membership at the next regular meeting
for the unexpired term of said office.
Chair Responsibilities:
• Work with staff liaison to develop meeting agendas.
• Conduct and preside at all meetings in a productive and time-efficient manner.
• Ensure the Commission conducts its activities within its stated mission.
• Appoint Commissioners to subcommittees (if needed).
• Monitor and ensure the progress of the Commission.
• Report annual funding recommendations to the City Council.
Vice Chair Responsibilities:
• Perform the duties of the Chair in the absence or incapacity of the Chair.
• Perform all other duties as prescribed by the Commission.
• Report annual funding recommendations to the City Council.
Staff Liaison Responsibilities:
• Develop draft of meeting agendas for Chair review.
• Develop and distribute grant request applications for funding.
• Develop and mail annual donation request letter.
• Work with Finance Department for all budget processing and reporting of donations and
distributions.
• Develop, advertise, and implement annual Run The Valley event.
• Secure space and support chair at all commission meetings.
• Communicate official regularly scheduled meetings to general public.
• Prepare all grant requests for commissioner review.
• Prepare report for Chair to be presented to the City Council annually with funding
recommendations.
Article III: Meetings and Attendance
Meetings
A. Regular Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open
Meeting Law and City code. This means all business and discussion occurs at a meeting that has
been posted and is open to the public.
The presence of a majority of all regular voting members (three) currently appointed to the
Commission shall constitute a quorum for the purpose of conducting its business and exercising
its powers and for all other purposes. In the event a quorum is not reached, a smaller number of
members may meet to have informal discussion; however, formal action shall not be taken and
must be reserved for such time as when a quorum of the Commission is reached. A quorum of
the members should not discuss Commission business by email, forms of social media,
telephone, or informal meetings. Commission meetings may be cancelled by the staff liaison if
there are no items on the agenda for discussion or there is not a quorum available for the
scheduled business.
The proceedings of meeting should be conducted using standard parliamentary procedure.
The regular meeting of the Commission shall be held on the second Monday of the month at
Brookview at 6:30 pm.
The Commission may, by a majority vote, change its regular meeting dates for any reason
provided if proper public notice of the changed meeting is provided.
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each board member, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting. [This is repeated under C. Special
Meeting below.]
General Meeting Schedule:
• January – All Commissioners attend Joint City Council/Commission meeting.
• August – This is the annual meeting, and officers are elected. Commissioners will review
submitted grant applications, review scoring process, and discuss allocation procedures.
• September – Review scoring sheets, review grant applications, and determine if any
applicants should be invited into a future meeting for an interview. Make initial
recommendation for funding.
• October – Meeting held only if any grant applicants have been invited to be interviewed by
Commission.
• November - Commission makes final recommendation for grant allocations to be presented
to the City Council for approval.
• December – Chair and Vice Chair join staff liaison at City Council meeting for presentation
and funding recommendations to the City Council for approval.
B. Annual Meeting
The Annual Meeting of the Commission shall be a regular meeting, typically the first meeting in
August, at which time elections will be held.
C. Special Meeting
A special meeting may be called by the Chair or whenever three members request the same in
writing. Staff shall give notice to each board member, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
Attendance
Members are expected to attend all scheduled meetings, including the annual Board
and Commission Joint Meeting. Members unable to attend a meeting should contact the
staff liaison, who will inform the Chair. If a quorum cannot be attained, the meeting will
be canceled. Staff liaisons will track attendance at each meeting. Each April, the City
Manager’s office will review attendance records for the preceding calendar year and
send a standardized letter of warning to any member who has missed:
• two consecutive or three total meetings
Because attendance is so important to the work of the City’s boards and commissions, the City
Manager may ask the member to explain the reasons for their absences. If circumstances
(other than health circumstances) prevent the member from committing to consistently attend
future meetings, the member may be asked to step down. If the member’s attendance does
not improve after receiving a warning, the Council may take action to remove the
member.Because attendance is so important to the work of the City’s Boards and Commissions,
the City Manager may ask members to explain the reasons for their absences. If circumstances
prevent members from committing to consistently attending future meetings, they may be
asked to step down. The City Manager will not ask members to step down if their inability to
attend
meetings is due to health reasons. If the member’s attendance does not improve within three
months after receiving a warning, the City Manager or their designee shall ask the member to
step down. If the member chooses not to step down, the Council may take action to remove
the member.
Article IV: General Operation Rules
A. Agency Selection
The Commission will make funding recommendations to the City Council based on the
applications and presentations (if needed) provided by agencies with making funding requests.
Only agencies that meet the standards and criteria set by the Commission will be eligible for
selection. All agency selections by the Commission are subject to approval by City Council.
B. Eligibility Criteria
To be eligible to receive funds, applicants must:
• use the funds for a program, project, or service that contributes to the City of Golden Valley
and serves clients located in the City of Golden Valley in times of crisis or need
• use the funds for programs, projects, or services that cannot be duplicated by a level of
government
• Use the funds for programs, projects, or services that include cooperation or
collaboration between organizations
• have operated and delivered services consistently for a minimum of one year, evidenced by
an established record of meaningful service use levels and adequate support through
financial and/or volunteer contributions
• operate on a non-discriminatory basis, according to federal and state laws or Golden Valley
ordinances, as appropriate according to the jurisdiction consistent with the applicant’s
service area except as provided below
• demonstrate that administrative, management, general, and fundraising costs do not
exceed 15 percent of revenue in any year for which the applicant has received funding from
the Commission without special Commission review (Whenever administrative
management, general costs, and fundraising costs exceed 15 percent for a potential
applicant, the Commission shall conduct a special review to determine the appropriateness
of the particular circumstances which resulted in these costs exceeding 15 percent. If the
Commission wishes to allocate funds to an organization after completing the special
review, the Commission, together with the applicant, shall agree upon a strategy for
reducing these costs within the following fiscal year.)
• submit the appropriate application materials by the established deadline
C. Use of Funds & Minimum Fund Balance
a. Minimum Fund Balance
Each October, the City Finance Director will work with staff liaison to calculate the
annual Minimum Fund Balance, which shall be equal to one and one-half times the
actual operating expenses of the previous calendar year (January 1 through December
31). For purposes of this paragraph, operating expenses means all approved allocations
and all Commission costs and expenses related to fundraising from the previous
calendar year. Allocation recommendations shall be made so the balance of the fund at
the end of each year is greater than or equal to the annually adjusted Minimum Fund
Balance.
b. Use of Funds
The Commission may make allocation recommendations to the City Council provided
the following requirements are met:
• Each recommended recipient is 501(c)(3) human services agencies whose request
meet the criteria of “lawful purpose” pursuant to Min State Statute 349.12, sub-25.
Furthermore, funds may be limited to certain groups based on public purpose
expenditure rules.
• Each recommended recipient agrees to not use the funds for salaries, general
operating expenses or capital projects, an individual or individuals, or any
organization licensed in the City for lawful gambling operations.
• Each recommended recipient meets all the eligibility criteria in Article IV,
paragraph B.
• The Minimum Fund Balance requirements of this section are met or will be met by
December 31 of the calendar year.
All allocation recommendations are subject to approval by the City Council.
D. Emergency Allocation Recommendations
During a local emergency, the Commission may make emergency allocation recommendations
to the City Council for consideration provided all the following criteria have been met:
• the city has declared a local emergency.
• the recommended recipients meet all the eligibility criteria in Article IV, paragraphs
B and C above.
• the recommended recipients use the funds to provide services that are related to
mitigating the effects of the local emergency.
• The Minimum Fund Balance requirements of Article IV, paragraph C above are or
will be met by the end of the calendar year, or the Council has approved an
exception to those requirements (The Council may only approve an exception to
the Minimum Fund Balance requirements for emergency allocations, and the
Minimum Fund Balance must be restored no later than December 31 of the
calendar year following the year in which the emergency allocation is made.)
The staff liaison working with the Commission shall verify that these criteria have been met;
however, because time is of the essence during local emergencies, the Commission may make
recommendations pursuant to this paragraph without requiring agencies to submit application
materials.
Recommendations made pursuant to this paragraph shall be approved by the Council.
E. Recordkeeping
All minutes and resolutions shall be in writing and shall be kept in accordance with City
procedures, Minnesota Statute and Rules regarding preservation of public records, and the
Minnesota Data Privacy Act.
Reports
a. Annual Allocation Report
By the last regular council meeting of December of each year the Commission and staff
liaison shall report fundraising totals and Minimum Fund Balance for the current year as
well as fund allocation recommendations for the following calendar year.
b. Special Reports
The Commission may make special reports to the Council to consider emergency
requests or adjustments because of revenue shortfalls, but the Commission must justify
the need outside the parameters of the annual allocation report.
c. Performance of Duties
Commissioners are expected to adequately prepare for and attend meetings.
Commissioners unable to complete an assigned task should notify the Commission Chair
and staff liaison as soon as possible.
The Commission may ask the City Council to review a Commissioner’s appointment based upon its
assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws at the August meeting every three years. Members may
present recommendations for changes and amendments. These bylaws can be altered or amended at
any regular monthly Commission meeting with a majority of members present, if notice of the proposed
changes and amendments is provided to each member at least ten business days before the meeting.
The Council must review and approve any changes to, and has final authority regarding, these bylaws.
Review of Future Draft Agendas
Meeting & Item Info
November 15, 2022 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
New Employee Introductions/Swearing-In & Promotions Ceremony
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Perpich Center Easement Agreement
Consent - Grants and Donations
Approve Funding Agreement for the Toward Zero Death Grant Program - Resolution
Consent - Miscellaneous
Receive and File Previous Quarter's Financial Reports
Approve Interfund Loan for Irrigation System at Brookview Golf Course
Public Hearing
McDonald's Corporation PUD No. 8, Amendment #2 - 730 Winnetka Ave N
Conditional Use Permit No. 174 to allow for Automobile Sales at 650 Ottawa Ave N
Old Business
New Business
Second Consideration Ordinance Amending Master Fee Schedule
Second Consideration to Approve Ordinance to Eliminate Licensing for Amusement Devices
First Consideration of Ordinance to Amend Language Regarding Term Limits for City Boards and Commissions
First Consideration of Ordinance to Transition from Human Services Commission to Community Services Commission
First Consideration to Approve Ordinance for Salt Storage at Commercial Facilities
First Consideration to Approve Ordinance to Update Stormwater Management Chapter 107
December 6, 2022 HRA Meeting - 6:30 PM
Consent Agenda
Receive and File Previous Quarter's Financial Reports
Public Hearing
Old Business
New Business
Public Comment & Adoption of HRA Budget & Levy
December 6, 2022 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Receive/Approve - Human Services Commission Annual Allocation Report
Consent - Licenses
Cigarette/Tobacco License Renewals
Therapeutic Massage Facility & Individual Therapist License Renewals
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Contract for Tree Trimming and Removal
Authorize Agreement for the Brookview Bassett Creek Streambank Stabilization Phase 2 (Contractor TBD)
Approve Resolution Authorizing a Joint Powers Agreement for the West Metro Home Remodeling Fair
Consent - Grants and Donations
Annual Grants Report
Adopt Resolution Accepting Donation of Land at 1803 Hampshire Lane
Consent - Miscellaneous
Meeting & Item Info
Annual Designation of Polling Places for Upcoming Election Cycle, Resolution
Approve Resolution Granting City Council Consent and Authorization for the Housing and Redevelopment Adopted Tax Levy
Payable in 2023
Approve Resolution Adopting the 2023-2032 Capital Improvement Program
Approve Resolution Adopting the 2023-2024 Budget for Enterprise, Special Revenue and Internal Services Funds
Public Hearing
Truth in Taxation Hearing
Old Business
New Business
Public Comment and Adoption of the 2023-2024 General Fund Budget and Property Tax Levies for Taxes Payable 2023,
Resolutions
Second Consideration of Ordinance to Amend Language Regarding Term Limits for City Boards and Commissions
Second Consideration of Ordinance to Transition from Human Services Commission to Community Services Commission
Second Consideration to Approve Ordinance for Salt Storage at Commercial Facilities
Second Consideration to Approve Ordinance to Update Stormwater Management Chapter 107
December 13, 2022 City Council Work Session - 6:30 PM
Review Next Year's Legislative Priorities
Review Downtown Traffic Study
Council Review of Future Draft Agendas
December 20, 2022 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Presentation of Bill Hobbs Human Rights Award
New Employee Introductions/Swearing-In Ceremony
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Consent - Grants and Donations
Consent - Miscellaneous
Approve Engagement Letter - Auditing Services for Fiscal Year
Resolution - Acceptance of Ongoing Donations
Set Upcoming Year's City Calendar and Meeting Dates
Amend by-laws to transition from Human Services Commission to Community Services Commission
Receive and File Downtown Traffic Study
Public Hearing
2023 PMP Improvement Public Hearing
Old Business
New Business